HR Assistant
Vaughn-Construction
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Job summary
Vaughn is a regional commercial construction company operating throughout Texas. The HR Assistant will maintain personnel files, support onboarding, benefits enrollment, and HR processes, and ensure accurate records to support efficient HR operations.
This role focuses on onboarding, data entry, and employee relations, with responsibilities across HR administration, payroll support, training coordination, and compliance.
Qualifications
- Bachelor’s degree in HR, business, or related field preferred; or equivalent combination of education and/or (1-2) years of relevant experience.
- Prior HR experience in a construction or related setting preferred.
- Strong attention to detail and accuracy in recordkeeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in Microsoft Word, Excel, and HRIS databases (UKG preferred).
Responsibilities
- Recruitment & onboarding coordination to ensure timely communication and processing.
- HR administration & employee records management in paper and electronic formats.
- Benefits & payroll support including enrollment changes and terminations.
- Training coordination and compliance support for performance reviews.
- Cross-departmental ad hoc HR projects as required.
Skills
Education
Tools
Job description
Vaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. Further, we treat all employees like family in a family-like environment where our people are proud to work. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high-quality, enduring facilities.
Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence. Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.
OUR BIG WHY: We WOW our clients and provide life-changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.
Responsible for maintaining the personnel files and providing support to the Human Resources Department. This role helps maintain accurate personnel records, supports employee data entry, and assists with routine HR processes such as onboarding, benefits enrollment, and file maintenance. The HR Assistant ensures timely and accurate completion of assigned tasks, contributing to efficient HR operations and positive employee experiences.
- Assists with candidate coordination throughout the application and onboarding phases to ensure timely communication and processing.
- Coordinates with HR and Accounting teams to ensure accurate and timely execution of Vaughn’s referral program and associated payments.
- Process personnel actions (hires, pay changes, terminations, W-4s) and maintain accurate employee records in both paper and electronic formats.
- Maintain accurate employee records in HRIS (UKG) and personnel files.
- Provide timely employment verifications.
- Cross-train on HR administrative functions and provide backup coverage as needed.
- Perform other duties to support the success of the HR department and satisfaction of employees.
- Administer health, welfare, and retirement plan enrollments, changes, and terminations.
- Assist with distributing benefits and wellness communications to employees.
- Help with VaughnLife event coordination, flyers, and employee reminders.
- Provide basic assistance directing employees to benefit resources and the appropriate HR contact.
- Assist with Personify Health navigation and basic troubleshooting.
- Monitor training attendance and coordinate communication to employees and leadership.
- Provide support for performance review processes.
- Provide support on additional HR initiatives and company projects as requested.
- Flexibly contribute to cross-departmental projects and ad hoc assignments in support of HR and business needs.
- Perform other duties and responsibilities consistent with the role, as required by management.
- Bachelor’s degree in HR, business, or related field preferred; or equivalent combination of education an/or (1-2) years of relevant experience.
- Prior HR experience in a construction or related setting preferred.
- Strong attention to detail and accuracy in recordkeeping.
- Ability to perform and prioritize a varity of assignments with adequate supervision.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Basic knowledge of HR processes (onboarding, benefits, records).
- Proficiency in Microsoft Word, Excel, and HRIS databases (UKG Preffered).
- Strong organizational skills with ability to handle multiple tasks and frequent interruptions.
- Effective written and verbal communication skills.
Vaughn is a regional commercial construction company operating throughout Texas. We are focused on building higher education, healthcare, and research buildings for commercial clients. Further, we treat all employees like family in a family-like environment where our people are proud to work. As a sophisticated construction manager, we utilize the latest technology (including drones, laser scanners, 3D modeling, and 3D printing) to plan and build high-quality, enduring facilities.
Our family is committed to safety, integrity, teamwork, excellence, and work ethic. Vaughn’s leaders link our strategic priorities and resulting work activities to our core values, and we believe this drives excellence. Vaughn aims to retain and develop individuals aligned with our core values by providing life-changing opportunities.
OUR BIG WHY: We WOW our clients and provide life-changing opportunities for our people, while delivering our projects in a family atmosphere, where our people are proud to work.
Responsible for maintaining the personnel files and providing support to the Human Resources Department. This role helps maintain accurate personnel records, supports employee data entry, and assists with routine HR processes such as onboarding, benefits enrollment, and file maintenance. The HR Assistant ensures timely and accurate completion of assigned tasks, contributing to efficient HR operations and positive employee experiences.
- Assists with candidate coordination throughout the application and onboarding phases to ensure timely communication and processing.
- Coordinates with HR and Accounting teams to ensure accurate and timely execution of Vaughn’s referral program and associated payments.
- Process personnel actions (hires, pay changes, terminations, W-4s) and maintain accurate employee records in both paper and electronic formats.
- Maintain accurate employee records in HRIS (UKG) and personnel files.
- Provide timely employment verifications.
- Cross-train on HR administrative functions and provide backup coverage as needed.
- Perform other duties to support the success of the HR department and satisfaction of employees.
- Administer health, welfare, and retirement plan enrollments, changes, and terminations.
- Assist with distributing benefits and wellness communications to employees.
- Help with VaughnLife event coordination, flyers, and employee reminders.
- Provide basic assistance directing employees to benefit resources and the appropriate HR contact.
- Assist with Personify Health navigation and basic troubleshooting.
- Monitor training attendance and coordinate communication to employees and leadership.
- Provide support for performance review processes.
- Provide support on additional HR initiatives and company projects as requested.
- Flexibly contribute to cross-departmental projects and ad hoc assignments in support of HR and business needs.
- Perform other duties and responsibilities consistent with the role, as required by management.
- Bachelor’s degree in HR, business, or related field preferred; or equivalent combination of education an/or (1-2) years of relevant experience.
- Prior HR experience in a construction or related setting preferred.
- Strong attention to detail and accuracy in recordkeeping.
- Ability to perform and prioritize a varity of assignments with adequate supervision.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Basic knowledge of HR processes (onboarding, benefits, records).
- Proficiency in Microsoft Word, Excel, and HRIS databases (UKG Preffered).
- Strong organizational skills with ability to handle multiple tasks and frequent interruptions.
- Effective written and verbal communication skills.
Team-oriented, with the ability to work cooperatively with others and independently as required.
Accessibility: If you need an accommodation as part of the employment process, please contact Human Resources at
Phone: 281-520-7513
Email: resumes@vaughnconstruction.com
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE
If you want to view the Pay Transparency Policy Statement, please click the link: English
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