HR Assistant

JOHN B SANFILIPPO & SON, INC; Elgin (IL); On-site; USD 25,000 - 32,000; Full time

Job summary

JOHN B SANFILIPPO & SON, INC. is seeking a Human Resources Assistant in Elgin to provide administrative support across HR functions and serve as a key resource for employees, supervisors, and managers.

The role includes front desk duties, data integrity, badge creation, and coordination of HR administrative tasks. The position requires strong Microsoft Office skills, excellent communication, and the ability to work with multiple departments.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Human Resources, Business Administration, or related field preferred.
• Minimum of two (2) years of administrative experience required.

Responsibilities

• Serves as the first point of contact for employee relations inquiries and concerns at the HR front desk.
• Documents employee interactions and communicates issues to the HR Manager.
• Acts as a liaison between employees, supervisors, and managers to facilitate issue resolution.
• Routes employee concerns to Payroll, Benefits, Safety, or other departments for specialized assistance.
• Assists with special projects supporting HR, Payroll, Benefits, Recruitment, and Safety functions.
• Maintains accurate employee data and supports data integrity across HRIS.
• Coordinates uniform ordering and safety shoe programs, and other HR admin processes.
• Creates and manages identification badges for employees, contractors, and temporary workers.

Skills

Strong interpersonal skills

Excellent written and verbal

Excellent telephone & customer service

Strong mathematical aptitude

Strong organizational skills

Independent & team worker

Education

High school diploma or equivalent

Associate degree in HR/Business Admin or related field

Tools

Microsoft Office

Job description

The Human Resources Assistant provides administrative support across a variety of Human Resources functions and serves as a key resource for employees, supervisors, and managers.

Hours: 10am-7:30pm

Bilingual in English and Spanish is highly preferred.

Functions of the Position:

• Serves as the first point of contact for employee relations inquiries and concerns at the HR front desk.
• Documents employee interactions and communicates issues, concerns, and trends to the HR Manager.
• Acts as a liaison between employees, supervisors, and managers to facilitate issue resolution and follow-up.
• Routes employee concerns to Payroll, Benefits, Safety, or other appropriate departments for specialized assistance.

• Assists with special projects and initiatives supporting Human Resources, Payroll, Benefits, Recruitment, and Safety functions.

• Maintains accurate employee data and supports data integrity across all HR information systems.
• Coordinates employee uniform ordering and tracking, safety shoe programs, and other HR-related administrative processes.
• Creates and manages identification badges for employees, temporary workers, and contractors using security access software.
• Maintains accurate access records and assists with badge-related requests and updates.

Education, Experience, and Knowledge

• High school diploma or equivalent required.
• Associate degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of two (2) years of administrative experience required.
• Prior experience or exposure to Human Resources, Accounts Payable, or general office administration preferred.

Skills and Competencies

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal skills with the ability to effectively support and collaborate with operations personnel at all levels.
• Excellent telephone and customer service skills.
• Strong mathematical aptitude and attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work independently and as part of a team.

The starting hourly range for this position is $18.00-$23.43. The hourly rate offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. In addition to the base salary, this position is eligible for performance-based incentives subject to the terms of the underlying plan.

Additionally, we provide a comprehensive benefits package that reflects our commitment to support the well-being of our colleagues and their families. This includes health benefits, professional growth support, generous paid time off benefits to support work/life balance, retirement benefits and other programs to support financial wellness. A full listing of our extensive benefits package can be found on our Company website, located here: https://jbssinc.com/careers/

JBSS is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.