HR Assistant

Vaco; Commerce (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Vaco by Highspring in Commerce, CA is seeking an HR Assistant for a temporary assignment up to 3 months to support a busy HR team. The role focuses on maintaining employee records and handling confidential documents onsite.

You will organize files, perform data entry, scan and file documents, and assist with special projects. Start date is ASAP and the schedule is Monday–Friday, onsite, at $23 per hour.

Qualifications

• Experience in HR administration and personnel records.
• Strong filing/e-filing and document management experience.
• Excellent computer skills and ability to learn new systems quickly.
• High attention to detail and ability to handle confidential information professionally.
• Strong organizational and data entry skills.

Responsibilities

• Maintain and organize employee personnel files, ensuring records are accurate and up to date.
• Scan, file, and e-file confidential HR documents within electronic systems.
• Perform data entry and update employee information with high accuracy.
• Provide administrative support to the HR team, including retrieving records and assisting with special projects.

Skills

HR admin

Data entry

Document management

Confidential info handling

Job description

HR Assistant (Temporary Assignment)

Location: Commerce, CA

Pay Rate: $23/hour

Schedule: Monday-Friday, Onsite

Temporary Assignment - up to 3months

Start Date: ASAP

About the Role

A food distribution company is seeking a detail-oriented HR Assistant to provide short-term support to a busy Human Resources team. This role is ideal for someone who thrives in an administrative environment, enjoys working with employee records, and can quickly step in to help maintain organized and compliant HR documentation.

Key Highlights

• Maintain and organize employee personnel files, ensuring records are accurate, complete, and up to date.
• Scan, file, and e-file confidential HR documents within electronic recordkeeping systems.
• Perform data entry and update employee information while maintaining a high level of accuracy.
• Provide administrative support to the HR team, including retrieving records, organizing files, and assisting with special projects.

Qualifications

• Previous experience in HR, human resources administration, personnel records, or a related administrative role.
• Strong filing, e-filing, and document management experience.
• Excellent computer skills with the ability to learn new systems quickly.
• High attention to detail and ability to handle confidential information professionally.
• Strong organizational and data entry skills.
• Reliable and able to commit to the full duration of the assignment.

Looking to HIRE ASAP

$23/hr

No relocation offered

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.