HR Assistant

Morgan Lewis; Boston (MA); Hybrid; USD 53,000 - 85,000; Full time

Job summary

Morgan, Lewis & Bockius LLP is seeking an HR Assistant to support the Labor and Employment practice group. Reporting to the Manager, HRBP, the role handles personnel records, HR documents, routine inquiries, and onboarding/departures coordination.

The position can reside in Boston or Philadelphia with a hybrid work arrangement. Ideal candidates will have a Bachelor's degree in HR and up to one year of HR experience, plus strong organizational and communication skills.

Qualifications

• Bachelor's Degree in HR or related field preferred.
• Ideally one year of Human Resources experience in professional services.

Responsibilities

• Provide assistance to HRBP and HR team on projects.
• Field questions on payroll, benefits, vacation, and hours.
• Maintain and organize personnel records and HR documents.
• Prepare HRIS and payroll-related reports; assist with onboarding and departures.
• Support employee relations and compliance activities as directed by HRBP.
• Assist with employment verification and bar membership compliance.

Skills

HR policies

Communication

Organizational skills

Team player

Proactive

Education

Bachelor's Degree in HR

Tools

Microsoft Office

Workday

Job description

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an HR Assistant. Reporting to the Manager, HRBP, this position supports the Labor and Employment practice group in overall planning and administration of Human Resources policies, procedures, programs, and functions. Responsibilities include but are not limited to maintaining personnel records, preparing HR documents for employees, answering routine inquiries, and performing other duties as assigned. Works under close supervision and supports the activities of the HRBP for the attorney population. This position can reside out of the Philadelphia or Boston offices and offers a hybrid in-office/remote working schedule. Responsibilities include:

General HR

• Provide assistance to HRBP, the larger HR team and practice groups on various special projects, as needed.
• Be available to effectively field and answer a variety of questions, including but not limited to payroll, benefits, vacation, hours, etc.
• Organize and update tracking systems and documents and proactively seek ways for the HRBP and team to be more efficient.
• Maintain knowledge of legal requirements related to day-to-day of attorneys to reduce legal risks and ensure regulatory compliance.

Onboarding and Departures

• Assist with arranging new hire check-in meetings and 45-day check-ins.
• Under the direction of HRBP, assist with voluntary and involuntary separation process, including being responsible for processing departures and all relevant logistics.
• Coordinates with Local HR to confirm the collection of firm property, security badge and keys upon departure for assigned offices.

Employee Relations

• Liaises with HRBPs/Management and employees to provide support as requested.
• Assists with the annual and mid-year attorney and legal staff evaluation processes.
• Supports the firm’s management principles, policies and programs and ensures they are fairly applied.
• Assists with memo and document preparation for personnel actions at the direction of Manager, HRBP.

Compliance

• Maintains accurate and up to date human resource files, records, and documentation with confidentiality and integrity.
• Assists with employment verification process upon escalation.
• When support is needed, completes local I-9 processes for new hires and departures and supports the PG/Department HRBP with immigration issues accordingly.
• Liaise with Local HR, Attorney Recruiting, Talent Acquisition and/or Compliance departments to ensure personnel records are received and filed appropriately.
• Support the HRBP with ensuring bar membership compliance and employment verifications.

HRIS

• Prepare Workday notifications for all attorney actions and updates.
• Work with HR Shared Services to ensure HRIS transactions are processed timely and accurately.
• Assist attorneys with systems-related questions and efficiently generate relevant reports.
• Run reports for HRBPs as requested.

Special Projects

• Contributes to Firm and HR projects assigned.
• Liaises with HRBPs and Centers of Excellence including Talent Acquisition, Total Rewards, Compliance, HRIS and Compensation to provide support as needed in areas such as performance evaluations, transaction requests, employee relations, recruiting, etc.
• Performs other duties as assigned.

Education and Experience

• Bachelor's Degree in HR or related field preferred.
• Ideally one year of Human Resources experience, preferably in the professional services industry.
• An equivalent combination of education and experience will be considered.
• Excellent organizational skills; effective written and oral communication skills.
• Proficiency with Microsoft Office Suite, Workday.
• High energy; self-motivated; results oriented.
• Confident manner; ability to establish credibility quickly.
• Ability to work comfortably in a matrix organization.
• Ability to deal positively with adversity and difficult situations.
• Team player who can establish trust with all levels of personnel.

For positions in Boston, MA, the salary range for this position is $53,200.00 - $85,150.00

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.

SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.