HR Assistant

Morgan, Lewis & Bockius LLP; Philadelphia (Philadelphia County); Hybrid; USD 53,000 - 85,000; Full time

Job summary

Morgan, Lewis & Bockius LLP is hiring an HR Assistant to support the Labor and Employment practice in HR policies, processes, and records. The role reports to the Manager, HRBP and involves handling inquiries, onboarding, separations, and compliance within a hybrid in-office/remote setup.

The candidate should have a Bachelor's in HR or related field with up to one year of HR experience, strong organizational and communication skills, and proficiency in Microsoft Office and Workday.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• One year HR experience preferred; professional services background beneficial.
• Strong organization and communication skills; proficient with HRIS tools.

Responsibilities

• Assist HRBP and HR team on special projects as needed.
• Field routine questions on payroll, benefits, vacation, hours, etc.
• Maintain and update HR tracking systems and documents.
• Support onboarding, 45-day check-ins, and departures logistics.
• Prepare Workday notifications and HRIS reports as requested.
• Assist with annual and mid-year attorney evaluations.
• Ensure regulatory compliance and maintain confidential records.

Skills

Excellent organizational skills

Effective written and oral comms

Self-motivated and results oriented

Ability to establish credibility

Team player

Ability to work in a matrix org

Education

Bachelor's Degree in HR or related field

Tools

Workday

Job description

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an HR Assistant. Reporting to the Manager, HRBP, this position supports the Labor and Employment practice group in overall planning and administration of Human Resources policies, procedures, programs, and functions. Responsibilities include but are not limited to maintaining personnel records, preparing HR documents for employees, answering routine inquiries, and performing other duties as assigned. Works under close supervision and supports the activities of the HRBP for the attorney population.

This position can reside out of the Philadelphia or Boston offices and offers a hybrid in-office/remote working schedule.

Responsibilities include:

General HR

• Provide assistance to HRBP, the larger HR team and practice groups on various special projects, as needed.

• Be available to effectively field and answer a variety of questions, including but not limited to payroll, benefits, vacation, hours, etc.

• Organize and update tracking systems and documents and proactively seek ways for the HRBP and team to be more efficient.

• Maintain knowledge of legal requirements related to day-to-day of attorneys to reduce legal risks and ensure regulatory compliance.

Onboarding and Departures

• Assists with arranging new hire check-in meetings and 45-day check-ins.

• Under the direction of HRBP, assist with voluntary and involuntary separation process, including being responsible for processing departures and all relevant logistics.

• Coordinates with Local HR to confirm the collection of firm property, security badge and keys upon departure for assigned offices.

Employee Relations

• Liaises with HRBPs/Management and employees to provide support as requested.

• Assists with the annual and mid-year attorney and legal staff evaluation processes.

• Supports the firm's management principles, policies and programs and ensures they are fairly applied.

• Assists with memo and document preparation for personnel actions at the direction of Manager, HRBP.

Compliance

• Maintains accurate and up to date human resource files, records, and documentation with confidentiality and integrity.

• Assists with employment verification process upon escalation.

• When support is needed, completes local I-9 processes for new hires and departures and supports the PG/Department HRBP with immigration issues accordingly.

• Liaise with Local HR, Attorney Recruiting, Talent Acquisition and/or Compliance departments to ensure personnel records are received and filed appropriately.

• Support the HRBP with ensuring bar membership compliance and employment verifications.

HRIS

• Prepare Workday notifications for all attorney actions and updates.

• Work with HR Shared Services to ensure HRIS transactions are processed timely and accurately.

• Assist attorneys with systems-related questions and efficiently generate relevant reports.

• Run reports for HRBPs as requested.

Special Projects

• Contributes to Firm and HR projects assigned.

• Liaises with HRBPs and Centers of Excellence including Talent Acquisition, Total Rewards, Compliance, HRIS and Compensation to provide support as needed in areas such as performance evaluations, transaction requests, employee relations, recruiting, etc.

• Performs other duties as assigned.

Education and Experience

• Bachelor's Degree in HR or related field preferred. Ideally one year of Human Resources experience, preferably in the professional services industry.

• An equivalent combination of education and experience will be considered.

• Excellent organizational skills; effective written and oral communication skills.

• Proficiency with Microsoft Office Suite, Workday.

• High energy; self-motivated; results oriented.

• Confident manner; ability to establish credibility quickly.

• Ability to work comfortably in a matrix organization.

• Ability to deal positively with adversity and difficult situations.

• Team player who can establish trust with all levels of personnel.

#LI-Hybrid

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For positions in Boston, MA the salary range for this position is $53,200.00 - $85,150.00

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants

Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information