HR and Payroll Coordinator

Front Porch; Santa Barbara (CA); On-site; USD 38,572 - 45,460; Full time

Job summary

Vista del Monte in Santa Barbara is seeking a Payroll and HR Coordinator to support accurate payroll processing for the Community and assist with core HR functions.

This role ensures compliance with payroll procedures, provides HR administrative support, and helps manage employee benefits programs.

Qualifications

• Payroll and HR experience with at least 1 year of college or technical training.
• Bachelor's degree preferred but not required.
• Knowledge of benefits and ACA compliance is a plus.

Responsibilities

• Maintain accurate timekeeping records and verify time entries.
• Audit payroll records for exemption status and deductions.
• Prepare payroll reports (earnings, hours, overtime) as requested.
• Support onboarding and new hire orientation; train timekeeping system users.
• Generate benefits eligibility and enrollment reports; assist with elections.
• Process benefit enrollments/terminations with carriers as needed.
• Assist with HR/payroll invoicing and vendor communications.
• Support engagement events with the HR Director and other departments.

Skills

Payroll processing

HR administration

Timekeeping accuracy

Onboarding support

Benefits administration

Education

One year college or technical school in payroll/HR

Bachelor's Degree preferred

Job description

Vista del Monte is hiring!!

Pay Range: $ 28.40- $33.00

Summary

The HR and Payroll Coordinator is responsible for supporting the accurate and timely processing of payroll for the Community, while also assisting with core HR functions. This role ensures compliance with payroll procedures, provides administrative support for HR operations, and helps facilitate the administration of employee benefits programs.

Essential Function

The duties listed below are considered essential to the successful performance of the position, as defined by Front Porch.

Additional responsibilities may be assigned in the future and may also be considered essential to the role.

• Maintain accurate employee timekeeping records, including paid and unpaid hours
• Review and verify time entries, making necessary corrections to ensure accurate payroll processing: audit payroll records to ensure exemption status and benefit deduction are accurate
• Track and record employee department transfer and update timecards accordingly
• Prepare and distribute routine payroll reports such as earnings, hours worked, time off, and overtime as requested by the department supervisor or the Executive Director.
• Respond to employee inquiries related to payroll timekeeping, benefits, and other HR matters on a timely manner and professional manner.
• Support the new hire process by assisting with onboarding, new hire orientation and providing timekeeping system training, maintaining HR files in accordance with company policies and legal requirements
• Generate benefits eligibility and enrollment reports, assist employees and ensure timely completion of benefit elections or waivers for open enrollment, new hires, qualifying life events, and ACA compliance
• May process benefit enrollments and terminations with insurance carriers as needed
• Assist with invoice processing related to HR and payroll functions
• In partnership with the HR Director and other departments, assist in the planning and execution of engagement events and initiatives
• Perform all other related as assigned

Communication/Interpersonal

• Effective oral and written communication skills appropriate to the audience's needs
• Ability to develop and deliver effective presentations live via online or virtual mediums
• Excellent collaboration and team-building skills
• Effective conflict management skills
• Ability to effectively build relationships with customers and executive management

Decision Making/Organization Skills

• Demonstrates a high level of accuracy, even under pressure
• Excellent organizational skills
• Ability to perform work independently with minimal supervision
• Ability to exercise sound judgement and make decisions based on accurate and timely analysis

Productivity

• Demonstrated time management and priority setting skills
• Ability to simultaneously handle multiple priorities
• Ability to work in a fast-paced dynamic environment
• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within the deadline
• Demonstrates ability to define, develop, and analyze performance measures and metrics, exercise sound judgment, and make decisions based on accurate and timely analysis

Credentials

Education with Equivalent Qualifications:

• 1 year college or technical school- Prior Payroll and HR experience

Preferred: Bachelor's Degree

Experience with Equivalent Qualifications:

Compensation Disclaimer

The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate's knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.