HR and Payroll Coordinator

Front Porch Communities & Services; Santa Barbara (CA); On-site; USD 39,123 - 45,460; Full time

Job summary

Front Porch Communities & Services in Santa Barbara, CA seeks an HR and Payroll Coordinator to ensure accurate and timely payroll processing and to support core HR operations. You will maintain timekeeping records, verify entries, and assist with onboarding and benefits administration.

This role requires strong attention to detail, effective communication, and the ability to work with multiple departments to deliver compliant payroll and employee services.

Qualifications

• 1 year college or technical school with payroll/HR experience.
• Bachelor's degree preferred.

Responsibilities

• Maintain accurate employee timekeeping records, including paid and unpaid hours.
• Review and verify time entries, auditing payroll records for exemption status and benefit deductions.
• Track department transfers and update timecards accordingly.
• Prepare and distribute routine payroll reports (earnings, hours worked, time off, overtime).
• Assist with onboarding and new hire orientation; maintain HR files.
• Generate benefits eligibility and enrollment reports; assist with benefit elections or waivers.

Skills

Timekeeping

Payroll processing

Communication

Collaboration

Organization

Education

1 year college or technical school

Bachelor's degree

Job description

Summary

The HR and Payroll Coordinator is responsible for supporting the accurate and timely processing of payroll for the Community, while also assisting with core HR functions. This role ensures compliance with payroll procedures, provides administrative support for HR operations, and helps facilitate the administration of employee benefits programs.

Pay Range: $28.40 - $33.00

Essential Function

The duties listed below are considered essential to the successful performance of the position, as defined by Front Porch.

Additional responsibilities may be assigned in the future and may also be considered essential to the role.

• Maintain accurate employee timekeeping records, including paid and unpaid hours
• Review and verify time entries, making necessary corrections to ensure accurate payroll processing: audit payroll records to ensure exemption status and benefit deduction are accurate
• Track and record employee department transfer and update timecards accordingly
• Prepare and distribute routine payroll reports such as earnings, hours worked, time off, and overtime as requested by the department supervisor or the Executive Director.
• Respond to employee inquiries related to payroll timekeeping, benefits, and other HR matters in a timely manner and with professionalism.
• Support the new hire process by assisting with onboarding, new hire orientation and providing timekeeping system training, maintaining HR files in accordance with company policies and legal requirements
• Generate benefits eligibility and enrollment reports, assist employees and ensure timely completion of benefit elections or waivers for open enrollment, new hires, qualifying life events, and ACA compliance
• May process benefit enrollments and terminations with insurance carriers as needed
• Assist with invoice processing related to HR and payroll functions
• In partnership with the HR Director and other departments, assist in the planning and execution of engagement events and initiatives
• Perform all other related duties as assigned

Communication/Interpersonal

• Effective oral and written communication skills appropriate to the audience's needs
• Ability to develop and deliver effective presentations live via online or virtual mediums
• Excellent collaboration and team-building skills
• Effective conflict management skills
• Ability to effectively build relationships with customers and executive management

Decision Making/Organization Skills

• Demonstrates a high level of accuracy, even under pressure
• Excellent organizational skills
• Ability to perform work independently with minimal supervision
• Ability to exercise sound judgement and make decisions based on accurate and timely analysis

Productivity

• Demonstrated time management and priority setting skills
• Ability to simultaneously handle multiple priorities
• Ability to work in a fast-paced dynamic environment
• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within the deadline
• Demonstrates ability to define, develop, and analyze performance measures and metrics, exercise sound judgment, and make decisions based on accurate and timely analysis

Credentials

Education with Equivalent Qualifications:

• 1 year college or technical school- Prior Payroll and HR experience

Preferred: Bachelor's Degree

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and criminal background clearance.