HR Administrator I - Western Headquarters - FT

Michiana, Inc.; South Bend (IN); On-site; USD 22,000 - 31,000; Full time

Job summary

Michiana, Inc. is seeking an HR Administrator I at our Western Headquarters in South Bend, IN. The role provides essential HR support, maintains employee records, assists onboarding, and handles administrative tasks to ensure smooth HR operations.

The position requires at least a high school diploma or equivalent, with two years of administrative experience preferred, and proficiency in MS Office and HR software. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent or the ability to obtain through The Excel Center.
• Two years of administrative experience preferred.
• Proficiency in Microsoft Office Suite and basic HR software.
• Strong organizational and communication skills with attention to detail.
• Ability to pass a criminal background check and drug screen.

Responsibilities

• Serve as the first point of contact for employee inquiries (email, phone, in person).
• Maintain and update employee records in HRIS and manage HR correspondence.
• Issue I.D. badges for new hires and update existing badges.
• Assist with I-9 auditing, E-Verify processing, and compliance reporting.

Skills

Customer service

Organizational skills

Communication

Team collaboration

Proactive learning

Education

High school diploma or equivalent

The Excel Center

Tools

Microsoft Office

HRIS software

E-Verify

Job description

# HR Administrator I - Western Headquarters - FTWestern Headquarters - South Bend, IN 46619## OverviewSalary Range$19.23 - $19.23 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolTravel PercentageNoneCategoryHuman Resources## Description# *Job Objective:*To provide support to the HR department by performing administrative tasks and assisting in various HR functions. This role is responsible for maintaining employee records, assisting with onboarding processes, and providing general administrative support to ensure smooth HR operations***.*** This position reports to the Human Resources Manager who evaluates performance annually.In addition, knows and understands the Goodwill Mission: “Empower people to achieve their most abundant life”. Embodies our Company Core Values of: Relentless Pursuit of Excellence, Customer-First Mindset, Humble Confidence, Passion for Mission, and Do The Right Thing.## *Essential Job Functions:** Serve as the first point of contact for employee inquiries, including email, telephone and in-person visitors.* Respond to employee inquiries regarding HR policies, procedures, and programs, providing accurate information and guidance.* Perform general administrative duties, including filing, scanning, and managing HR correspondence.* Issue I.D. badges to new hires and update current employee badges as needed.* Maintain and update employee and program participant records via the HRIS databases, ensuring accuracy and compliance and staying updated on process changes.* Assist with tasks such as I-9 auditing, reporting requirements, license and insurance tracking, and maintaining the company’s online job opening list.* Process new hire cases through the federal E-Verify system in accordance with guidelines, regulations and deadlines.* Help ensure compliance with federal, state, and local employment laws and regulations.* Prepare HR reports and presentations as required by the HR team or management.* Support special HR projects and initiatives as assigned.* Other duties as assigned by supervisor.## Qualifications## *Required Education and Skills:** High school diploma or equivalent, or the ability to obtain through The Excel Center.* Two years of administrative experience preferred.* Demonstrated commitment to providing excellent customer service and support to employees and management.* Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively.* Strong interpersonal skills and the ability to work well in a team environment.* Self-motivated and proactive, with a willingness to learn and take on new challenges.* Ability to adapt to changing priorities and handle multiple tasks simultaneously.* Excellent written and verbal communication skills, with a professional demeanor.* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic HR software.* Attention to detail and accuracy in data entry and record-keeping.* Ability to maintain confidentiality and handle sensitive information with discretion.* Basic understanding of HR principles, practices, and procedures.* Ability to pass a criminal background check and drug screen.* Must have reliable transportation, a current driver's license, and provide proof of insurance to travel to different job sites.## *Qualifications:** Authorized to work in the United States.* Flexible availability.* Able to frequently bend, twist, reach above shoulder level, push and pull, crouch or stoop, kneel, repetitively use feet, and use head and neck in a twisting or static motion and to look up and/or down, and lift and/or move up to 50 lbs.