HR Administrator/Business Office Manager

Benchmark Senior Living; Waltham (MA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

8 holidays & 3 floating holidays

Health & Wellness PTO

401k with company match

Company-provided Life Insurance & LTD

Discounted meals program

Job summary

Benchmark Senior Living in Waltham, MA is hiring a Director of Business Administration to report to the Executive Director and collaborate with corporate accounting and Human Resources to drive community operations.

You will oversee HR and accounting processes, including recruiting, payroll, monthly billing, and policy interpretation, ensuring accuracy and strong internal controls. A two-year degree is required; a four-year degree is preferred.

Qualifications

• 2-year degree in a business-related field; 4-year degree preferred.
• Excellent organizational skills and effective written and verbal communication.
• Knowledge of payroll systems and basic GL and Accounts Payable systems.
• 3 years of business office experience with HR and accounting.
• HR experience and/or education preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of HRIS system a plus.

Responsibilities

• Act as the initial point-of-contact for HR and accounting in the community.
• Manage recruitment process in the community, including ATS updates, outreach, screening, offers and onboarding.
• Interpret policies and communicate them to employees proactively and in response to questions.
• Process accounts receivable and accounts payable timely.
• Handle monthly billing statements and respond to residents/families’ questions.
• Process payroll and maintain payroll records.
• Analyze variances in payroll vs. budget and gather monthly accruals from department heads.
• Produce proposals and presentation packets.

Skills

Payroll knowledge

HRIS

Microsoft Office

Education

Business degree (2-year)

Bachelor’s degree in Business

Tools

ATS

General Ledger (GL)/Accounts Payable

Job description

Waltham Crossings is hiring! Joining the Benchmark Senior Living team means putting your passion to work. Our associates feel a sense of belonging with the care that they provide, empowered by the open and reliable team that surrounds them. Our diverse and skilled workforce takes immense pride in a shared commitment: a devotion to providing caring and dedicated service. In our supportive environment, associates can learn and grow. With professional and personal training programs, as well as education for career advancement, we empower associates to explore their interests, feed their passion, and pursue growth opportunities. We invite you to connect with your calling, find purpose in your career, and gain lifelong relationships through the power of human connection by transforming the lives of seniors!

As the Director of Business Administration, you will report to the Executive Director and maintain a close relationship with corporate accounting and Human Resources and the Organizational Development teams.

Schedule

Sunday - Thursday, 9am - 5pm

Salary

$70k-$75k

Responsibilities

• Acting as the initial point-of-contact for all HR (Human Resources) and accounting related matters
• Managing the recruitment process in your community, including updates in the ATS, outreach to and screening of candidates, and managing the offer and onboarding process
• Interpreting policies and procedures and communicating them to all employees both proactively and in response to questions
• Processing A/R and A/P timely
• Processing monthly billing statements, answering related question from residents and families in a timely manner
• Processing employee payroll and archiving and discarding payrolls at the end of each cycle
• Analyzing variances in departmental payroll vs. budget
• Gathering monthly accruals from department heads
• Producing proposals and presentation packets

Requirements

• 2-year degree in a Business-related field; 4-year degree from an accredited university in a Business-related field preferred
• Must have excellent organizational skills as well as effective written and verbal communication skills
• Be knowledgeable regarding payroll systems and basic GL and Accounts Payable systems
• 3 years of business office experience with HR and accounting
• Prior Human Resources experience and/or education preferred
• Proficiency in Microsoft Office Suite applications such as Word, Excel, and Outlook
• Knowledge of HRIS system a plus

Benefits

As a community leader at Benchmark, you will have access to a variety of benefits including, but not limited to, the following:

• 8 holidays & 3 floating holidays
• Vacation and Health & Wellness Paid Time Off
• Discounted Meal Program
• Associate Referral Bonus Program, up to $1,500
• Physical & Mental Health Wellness Programs
• Medical, Vision & Dental Benefits; no enrollment waiting period
• 401k Retirement Plan with Company Match
• Company-provided Life Insurance & Long-Term Disability

Benchmark Senior Living is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.

We embrace and encourage our associates' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our associates unique.