HR Administrator

Hospice of the Chesapeake Inc.; Pasadena (MD); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Educational assistance

Health, dental, and vision coverage

Paid time off (vacation, sick, hols)

Job summary

Hospice of the Chesapeake Inc. is seeking an HR Administrator (HR Operations & Compliance) to provide essential HR administrative support across CHP, HOC, and PIC. This role ensures accurate personnel files, timely onboarding, license tracking, and LEIE screening in a shared-services environment.

The position covers leave administration, compliance tasks, and data integrity in the HRIS, with duties spanning onboarding, policy management, and cross-functional coordination under the VP of HR.

Qualifications

• Associate's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.
• 2+ years of administrative, HR support, or HR operations experience.
• Experience with leave administration (e.g., FMLA) or HR compliance tracking preferred.
• Healthcare, hospice, or nonprofit sector experience a plus, including familiarity with credentialing, licensure tracking, or exclusion-list (OIG LEIE) screening.

Responsibilities

• Maintain accurate, complete, audit-ready personnel files and HR recordkeeping systems across CHP, HOC, and PIC.
• Conduct monthly OIG LEIE exclusion screenings for employees, contractors, and volunteers; escalate findings.
• Track and monitor licenses, credentials, and background checks; follow up on renewals and expirations.
• Process new hire onboarding paperwork and enter data into the HRIS accurately and on schedule.
• Support HIPAA-related compliance tasks and HR policy/version control.
• Process and track leave of absence requests (FMLA, medical, personal) with documentation and follow-up.
• Provide administrative support for interactive accommodation processes.
• Provide cross-functional HR administrative support to Talent Acquisition, Compensation & Benefits/HRIS, and Employee Relations & Compliance.

Skills

Attention to Detail

Compliance Mindset

Confidentiality

Organization & Time Management

Service Orientation

Adaptability

Communication

Education

Associate's degree in HR/Business Admin or related

Tools

HRIS systems

Microsoft Office

Job description

HR Administrator# HR AdministratorHot JobPasadena - Pasadena, MD 21122## OverviewSalary Range$26.20 - $32.00 HourlyPosition TypeFull TimeJob ShiftDayCategoryAdmin - Clerical## DescriptionWant to Join our Team? We are looking for an HR Administrator that brings experience, HR knowledge and good customer service to the team.**POSITION SUMMARY**The HR Administrator (HR Operations & Compliance) is a shared-services role supporting Chesapeake Health Partners (CHP), Hospice of the Chesapeake (HOC), and Partners In Care (PIC).The HR Administrator provides day-to-day administrative and compliance support across the HR department — personnel file maintenance, HRIS data entry, onboarding paperwork, credential/license tracking, monthly OIG LEIE exclusion screening, and leave administration and accommodation coordination — along with general administrative support to the Talent Acquisition, Compensation, HRIS, and Employee Relations functions, and to the Vice President of Human Resources. Given the volume of federal and Maryland-specific healthcare compliance requirements this role supports (CMS Conditions of Participation, OHCQ licensure, HIPAA, and background check/licensure tracking), accuracy and timeliness in this role directly protect the organization's compliance standing across CHP, HOC, and PIC.**ESSENTIAL DUTIES & RESPONSIBILITIES****HR Operations & Compliance Administration*** Maintain accurate, complete, audit-ready personnel files and HR recordkeeping systems across CHP, HOC, and PIC, consistent with CMS Conditions of Participation and OHCQ licensure requirements.* Conduct monthly OIG List of Excluded Individuals and Entities (LEIE) exclusion screening for employees, contractors, and volunteers, and escalate any findings promptly.* Track and monitor employee licenses, credentials, and background check timing and requirements, following up with employees and supervisors on upcoming renewals and expirations.* Process new hire onboarding paperwork and enter new hire, status-change, and termination data into the HRIS accurately and on schedule.* Support HIPAA-related administrative compliance tasks as they intersect with HR recordkeeping and workforce access processes.* Assist with the administration and version control of HR policies and procedures.**Leave Administration & Accommodations Support*** Process and track leave of absence requests (FMLA, medical, personal, and other protected leave), including intake, documentation, and status tracking.* Maintain accurate, confidential leave files and calendar/tracking systems to ensure timely follow-up and return-to-work processing.* Provide administrative support for the interactive accommodation process — scheduling, correspondence, and documentation tracking — under the direction of the Vice President of Human Resources and/or Employee Relations & Compliance Manager.**Cross-Functional HR Administrative Support*** Provide administrative support to the Talent Acquisition, Compensation & Benefits/HRIS, and Employee Relations & Compliance functions, and to the Vice President of Human Resources, as the organization's shared HR administrative resource.* Serve as the primary point of contact for general HR administrative inquiries, replacing the limited, inconsistent coverage previously provided by part-time, on-call (PRN) support.* Assist with scheduling, correspondence, document preparation, and data entry across HR functional areas.**HRIS & Data Management*** Maintain data integrity and accuracy across HRIS records as the system of record for personnel, compliance, and leave data.* Assist with routine HR reporting and ad hoc data requests from HR leadership.**Other*** Perform other duties as assigned, consistent with the level and scope of this role.## Qualifications**SKILLS & QUALIFICATIONS****Education & Experience*** Associate's degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.* 2+ years of administrative, HR support, or HR operations experience.* Experience with leave administration (e.g., FMLA) or HR compliance tracking preferred.* Healthcare, hospice, or nonprofit sector experience a plus, including familiarity with credentialing, licensure tracking, or exclusion-list (OIG LEIE) screening.**Certifications (Preferred)*** aPHR or other entry-level HR certification a plus; not required.**Technical Skills*** Proficiency with HRIS systems and compliance/leave tracking tools.* Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).* Working knowledge of federal and Maryland leave and employment-law requirements as applied to day-to-day administration.**CORE COMPETENCIES*** Attention to Detail & Accuracy — maintains precise records across compliance, leave, and HRIS systems where errors carry legal and operational risk.* Compliance Mindset — understands the importance of recurring deadlines (OIG LEIE screening, license renewals, CMS/OHCQ documentation) and proactively surfaces gaps before they become findings.* Confidentiality & Discretion — handles sensitive employee leave, accommodation, and personnel information appropriately.* Organization & Time Management — manages a varied, deadline-driven workload across multiple HR functions and entities.* Service Orientation — responsive, dependable support to multiple HR functional leads and employees across a shared-services model.* Adaptability — shifts effectively between compliance tasks, leave administration, and ad hoc support requests from different HR functions.* Communication — communicates clearly and professionally with employees, supervisors, and HR colleagues.**REQUIREMENTS*** Current Maryland driver’s license and clean driving record. Reliable transportation a must.* Compliant with health screening and vaccination requirements of organization and position, including TB screening and Influenza vaccination annually. This position is classified as category 1; therefore, no pre-employment TB testing is required.What we Offer:* A rewarding and fulfilling career with a company that values your contributions* Competitive salary and generous paid time off, including 18 vacation days, 10 sick days, and 8 paid holidays and 2 wellness days in your first year of employment with HOC.* Educational assistance to pursue professional development, additional certifications and degree programs* Comprehensive health, dental, and vision coverage, company-paid Short Term Disability and Life Insurance, and available accident and critical illness coverage.#IND