HR Administrative Coordinator Bilingual Spanish

Aroma360; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Aroma360, a boutique Scent Marketing and Branding company, seeks a highly organized HR Administrative Assistant for their Miami office. In this role, you will manage onboarding processes and employee engagement activities, requiring strong communication and organizational skills. Enjoy benefits like comprehensive health coverage, paid time off, and opportunities for training in a diverse and inclusive workplace.

Benefits

Comprehensive health coverage, including dental and vision insurance

Life insurance

Paid time off

401(k) plan

Employee discount

Opportunities for paid training

Fun company events

Qualifications

• Minimum of 2 years of experience in an administrative or HR support role.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage the entire onboarding process for new hires.
• Track attendance for the entire company and sales team.
• Provide general administrative support to the HR team.

Skills

Organizational skills

Communication skills

Time-management skills

Confidentiality

Education

High school diploma or equivalent

Associate's or bachelor's degree in Human Resources or related field preferred

Tools

ADP payroll

Microsoft Office Suite

Monday.com

Job description

This position is on-site 5 days per week in our Miami office.

Aroma360 is a boutique Scent Marketing and Branding company that specializes in providing the highest-quality essential oil-based scenting solutions to businesses and individuals all around the world. As the only full-service scent company, Aroma360 guides clients from concept and development to strategic implementation while priding themselves on exceptional customer service every step of the way. Aroma360 is continuously raising the bar for healthy scenting solutions in the industry! __

We are currently looking for a talented, highly-organized HR Administrative Assistant to join our team.

We are seeking a highly organized and detail-oriented HR Administrative Assistant to support our Human Resources department. The ideal candidate will be responsible for managing all onboarding tasks, tracking attendance, and managing employee engagement activities. The HR Administrative Assistant will also be responsible for making sure that all new employees have everything they need to start their first day.

Key Responsibilities:

• Manage the entire onboarding process for new hires, ensuring that all necessary paperwork is completed and filed appropriately
• Conduct 30-, 60-, and 90-day interviews with new hires to gather feedback and ensure a smooth transition
• Track attendance for the entire company and the sales team, ensuring that all employees are accurately reporting their time and attendance
• Reconcile invoices and assist with budgeting for HR activities and events
• Assist with employee engagement activities, including managing office parties and other team-building events
• Maintain accurate and up-to-date employee records, ensuring that all HR data is stored appropriately and confidentially
• Provide general administrative support to the HR team, including scheduling meetings, preparing reports, and handling other ad-hoc tasks as needed

Requirements:

• High school diploma or equivalent; associate's or bachelor's degree in Human Resources or related field preferred
• Minimum of 2 years of experience in an administrative or HR support role
• Experience with ADP payroll and benefits reconciliation experience.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively
• Excellent communication skills, with the ability to interact professionally with employees at all levels of the organization
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Microsoft Office suite and Monday.com
• Ability to work independently with minimal supervision

If you have a passion for HR and are looking for an opportunity to grow your skills in a fast-paced and dynamic environment, we encourage you to apply for this exciting opportunity!

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Joining our team comes with a range of exciting benefits to support your health, well-being, and professional growth, including:

• Comprehensive health coverage, including dental and vision insurance, to ensure you and your family are taken care of.
• Life insurance provides peace of mind for you and your loved ones.
• Paid time off, allowing you to recharge and enjoy life outside of work.
• Access to a 401(k) plan to help you plan for a secure financial future.
• Employee discount to take advantage of great deals on our products and services.
• Opportunities for paid training to develop your skills and advance your career.
• Fun and exciting company events.

Our organization is an equal opportunity employer and does not discriminate against any candidate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other legally protected characteristics. We are committed to promoting diversity, equity, and inclusion in our workplace and welcome candidates from all backgrounds to apply for any open positions.