HR & Administrative Coordinator

Theuniversityunion; Town of Hartland (WI); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Disability insurance

Life insurance

401(k) matching

Paid time off

Job summary

Theuniversityunion is seeking a dependable HR & Administrative Coordinator in Delafield, WI for a full-time role. This position blends human resources and administrative support, working closely with employees, managers, and leadership to maintain records, support onboarding, and coordinate benefits.

Responsibilities include day-to-day HR tasks, onboarding, benefits administration, and confidential records management, along with owner-facing administrative duties to keep operations organized and

Qualifications

• Previous HR and administrative experience preferred.
• HR education or coursework is preferred.
• Hands-on HR experience may substitute formal HR education.

Responsibilities

• Coordinate onboarding of new employees and offboarding when needed.
• Maintain confidential employee records and HR documentation.
• Assist with recruiting activities: job postings, applicant communications, interviews.

Skills

HR

Administration

Recruiting coordination

Benefits administration

Onboarding

Employee records

Education

2 Year Degree

Tools

Microsoft Office

Job description

• Location 352 Cottonwood Avenue,Suite D,Hartland, WI, 53029,United States
• Base Pay $25.00 - $28.00 / Hour
• Job Category HR, Personnel, Administration
• Industry Cemetery, Customer Service, Hospitality
• Employee Type FT Exempt
• Required Degree 2 Year Degree
• Manage Others No

Contact information

• Name Jennifer Stensby
• Phone [phone]

We are looking for a dependable, organized, and personable HR & Administrative Coordinator to join our team in a full-time position in Delafield, WI. This role is approximately 50% Human Resources and 50% administrative support, providing an opportunity to work closely with employees, managers, and company leadership.

The HR portion of the position will provide day-to-day support for our employees and managers, including onboarding, employee records, recruiting coordination, benefits administration, employee communications, employee engagement, and other HR-related activities.

The administrative portion of the position will provide day-to-day support to the Owner and company by taking ownership of routine administrative responsibilities and helping keep information, paperwork, projects, and office operations organized.

This is an excellent opportunity for someone who enjoys variety, working with people, staying organized, solving problems, and becoming a trusted resource within a small company.

What You’ll Do

Human Resources Responsibilities

• Coordinate and assist with new employee onboarding and offboarding.
• Maintain accurate, organized, and confidential employee records and HR documentation.
• Support recruiting activities, including job postings, applicant communication, interviews, and new employee paperwork.
• Assist with benefits administration and respond to routine employee questions.
• Serve as a resource to employees and managers regarding routine HR questions and processes.
• Coordinate employee recognition and engagement activities.
• Help administer the company’s Employee Mentorship Program.
• Maintain HR forms, policies, procedures, and employee resources.
• Assist with employee communications and HR-related initiatives.
• Prepare HR reports, spreadsheets, and documentation as needed.
• Help ensure HR processes are handled consistently, professionally, and confidentially.
• Recognize and appropriately raise sensitive employee relations, performance, or other HR matters to management.
• Assist with HR projects and process improvements as the company’s needs evolve.

Administrative Responsibilities

• Provide general administrative support to the Owner and company.
• Take ownership of routine administrative tasks currently handled by the Owner.
• Organize and maintain company records, documents, files, and information.
• Assist with correspondence, data entry, spreadsheets, reports, and paperwork.
• Assist with scheduling, meetings, and company activities.
• Assist with invoices, forms, office supplies, and other routine administrative needs.
• Research information and assist with special projects.
• Track follow-up items and help ensure administrative tasks are completed accurately and on time.
• Provide administrative support to managers and departments as needed.
• Assist with company events, meetings, and other organizational activities.

Requirements

Experience & Education

Previous experience in Human Resources, office administration, payroll, benefits, recruiting, or a related role is preferred. Experience working in both HR and administrative functions is a strong plus.

A certificate, coursework, or formal education in Human Resources is strongly preferred. Formal HR education demonstrates a commitment to the profession and provides a valuable foundation for this position.

Relevant hands-on HR experience may be considered in place of formal HR education.

What We’re Looking For

• Organized, dependable, and detail-oriented.
• Professional, approachable, and comfortable working with employees at all levels.
• Trustworthy and able to handle confidential employee and company information with discretion.
• Knowledgeable about basic Human Resources practices and interested in continuing to develop their HR knowledge.
• Comfortable serving as a resource to employees and managers regarding routine HR questions.
• Able to recognize sensitive or complex employee matters and understand when to involve management.
• A strong written and verbal communicator.
• Able to manage multiple priorities and follow through on commitments.
• Comfortable working independently and taking initiative.
• Proficient with Microsoft Office or similar business software.
• Someone who enjoys helping people, solving problems, and finding practical solutions.
• Able to balance people-focused HR responsibilities with detailed administrative work.
• Able to work effectively with employees, managers, and company ownership.
• Committed to professionalism, confidentiality, accountability, and the company’s Core Values.

Summary

This is an excellent opportunity for an organized, people-oriented professional who wants to build a meaningful career in Human Resources while taking ownership of important administrative responsibilities. With an approximately 50/50 mix of HR and administrative work, this role offers variety, meaningful responsibility, and the opportunity to become a trusted resource for employees, managers, and company leadership.

What We Offer

• Company-supported health insurance
• Access to dental, vision, short-term disability, long-term disability, and life insurance
• 401(k) retirement plan with company match
• Paid time off
• A stable, close-knit work environment
• A varied position with meaningful responsibility
• Opportunities to develop and grow your Human Resources skills
• The opportunity to make a meaningful contribution to our employees and company

Our Culture

We believe in doing what is expected and doing it well.

Our Core Values include:

• Humble Confidence
• No Drama
• Accountability

We are looking for someone who naturally demonstrates these values and wants to be part of a team where people treat one another with professionalism, respect, and care.