HR Administrative Assistant - State Park Operations

New York State Parks, Recreation & Historic Preservation; West Babylon (NY); On-site; USD 41,000 - 60,000; Full time

Job summary

New York State Parks, Recreation & Historic Preservation in Belmont Lake State Park seeks an Administrative Assistant 1/ Trainee to provide essential administrative, clerical, and HR support within the Long Island Human Resources department.

The role includes handling correspondence, scheduling, greeting visitors, maintaining PHF files, HRIS and payroll-related tasks, and assisting with hiring of seasonal staff, with opportunities to advance through trainee levels to a full Administrative

Qualifications

• Two years of administrative support experience with office software.
• Customer service and business writing skills are essential.
• Experience with HR/Payroll processes is a plus.

Responsibilities

• Provide administrative and clerical support to HR and Labor Relations teams.
• Prepare letters for mailing and track correspondence.
• Update calendars and schedule conference rooms; greet visitors and answer phones.
• Maintain HR/Payroll files and agency rosters; manage resumes and applications.
• Assist with hiring of permanent and seasonal staff and processing paperwork.
• Verify seasonal employee hours and use NYS systems (PeopleSoft, LATS, HRIS).
• Support agency events and supervise staff as needed.

Skills

Administrative support

Customer service

Business writing

Office administration

Office software

Education

IAAP Certified Administrative Professional

Associate’s degree in office administration

Tools

PeopleSoft

LATS

Payroll Grid

HRIS

Job description

New York State Parks, Recreation & Historic Preservation in Belmont Lake State Park seeks an Administrative Assistant 1/ Trainee to provide essential administrative, clerical, and HR support within the Long Island Human Resources department.

The role includes handling correspondence, scheduling, greeting visitors, maintaining PHF files, HRIS and payroll-related tasks, and assisting with hiring of seasonal staff, with opportunities to advance through trainee levels to a full Administrative