HR Administrative Assistant (Part Time/Casual)

Versiti; Aurora (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

Versiti is seeking an HR Administrative Assistant to provide essential support in onboarding, scheduling, and maintaining employee records. This role requires strong organizational skills and a customer service focus. The ideal candidate will manage multiple tasks efficiently and maintain confidentiality while contributing to a collaborative HR environment.

Benefits

Medical, Dental, and Vision Plans

Paid Time Off (PTO)

401(k) with 7% match

Qualifications

• 1-3 years prior customer service and administrative experience required.
• Ability to work on multiple tasks simultaneously and meet required timelines.

Responsibilities

• Coordinates and assists with new hire orientations for new employees.
• Maintains employee and other HR data in the system or on forms.
• Performs other duties as required or assigned.

Skills

Customer Service

Organizational Skills

Communication

Attention to Detail

Education

High School Diploma

Bachelor's Degree in Human Resources

Tools

Microsoft Suite

Personal Computer

Job description

Overview

Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary

Responsible for providing administrative support to HRBP such as filing, onboarding administration, and project work.

Total Rewards Package

CompensationThe target salary for this position is $17.00 per hour.The target salary is based on internal averages. Versiti sets salary ranges aligned to local markets in which the job is performed. Compensation decisions take into account internal salary averages and differentiation based on education, experience, skills, and performance. Specific salary and benefits information is shared at the time of the phone screening based on your location and qualifications.BenefitsVersiti provides a comprehensive benefits package based on your job classification. Full-time regular employes are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.

Responsibilities

• Coordinates and assists with new hire orientations for new employees.
• Coordinates and provides scheduling and administrative support for interviews, meetings, training events, workshops, and employee events.
• Distributes necessary employee communication materials.
• Assists by documenting, maintaining, and reporting information such as recruitment, hiring, new hire on-boarding, performance evaluations, continuing education, employee relations, leaves, transfers, or promotions, and termination.
• Create and maintain confidential employee files, documents and records in compliance with regulatory requirements.
• Maintains employee and other HR data in the system or on forms, either electronically or manually, and performs periodic audits.
• Coordinates and completes other assigned projects, upon request.
• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
• Understands and performs in accordance with all applicable regulatory and compliance requirements
• Complies with all standard operating policies and procedures

Qualifications

Education

• High School Diploma or equivalent required
• Bachelor's Degree in Human Resources, Business or related field preferred

Experience

• 1-3 years prior customer service and administrative experience required

Knowledge, Skills and Abilities

• Strong customer service focus with ability to determine customer needs and respond appropriately.
• Strong organizational and interpersonal skills.
• Strong written and verbal communication skills.
• Ability to communicate professionally and effectively to all levels of the organization.
• Ability to work on multiple tasks simultaneously and meet required timelines.
• Ability to maintain a high level of confidentiality.
• Exceptional attention to detail.
• Strong administrative skills, technical proficiency.
• Ability to apply judgment to detailed but very structured written or oral instructions and to deal with problems involving concrete variable in standardized work procedures.
• Work independently and with minimal supervision.

Tools and Technology

• Personal Computer (desktop, laptop, tablet) required
• General office equipment (computer, printer, fax, copy machine) required
• Microsoft Suite (Word, Excel, PowerPoint) required