HR Administrative Assistant

OneDigital; Greenville (SC); On-site; USD 21,000 - 23,000; Full time

Job summary

OneDigital in Greenville, SC is seeking an HR Admin Assistant to support the Propel HR team with outstanding customer service and administrative tasks. You will handle front office duties, onboarding paperwork, and vendor coordination while helping sustain a positive team culture.

The role is full-time, non-exempt, 40 hours per week, 8:00am–5:00pm, Monday to Friday, with occasional overtime. A high school diploma and 2 years of admin/HR experience are required, and proficiency in MS Office is

Qualifications

• High School Diploma with 2+ years administrative/HR experience.
• Excellent customer service skills and detail orientation.
• Proficient in MS Office and able to learn new software quickly.

Responsibilities

• Answers and directs incoming calls; greet visitors during business hours.
• Opens/closes front office; distributes payroll checks as needed.
• Processes onboarding paperwork for existing clients as needed.
• Orders and replenishes office supplies; adheres to budget.
• Manages vendor relationships (cleaning, maintenance, parking, supplies).
• Maintains event calendar; coordinates team events and volunteer programs.
• Performs monthly E-Verify reviews to ensure DHS compliance.
• Processes drug tests and background checks for new hires; other duties as assigned.
• Supports executive team with events and administrative tasks.

Skills

Customer service

Attention to detail

Communication skills

Multitasking

Time management

Microsoft Office

Computer literacy

Education

High School Diploma

Tools

MS Office Suite (Outlook, Word, Excel)

Job description

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.

We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot.Your best life awaits.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership.

Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter.

Our Newest Opportunity:

Location: Onsite; Greenville, SC

FLSA: Non-exempt, Full-time (40 hours per week)

Schedule : Mon – Fri; 8:00am – 5:00pm (Occasional overtime may be required)

Pay: $15-$17hr (Based on experience)

The HR Admin Assistant supports the division’s team through great customer service to both clients and the internal Propel HR team. Additional responsibilities include supporting a healthy team culture through fun events and recognition.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers and directs incoming phone calls from Company main line; ensures all incoming calls are answered during business hours.
• Opens and closes the front office each day, greets visitors and distributes payroll checks as needed.
• Uses email, fax, and payroll/HRIS system to collect and process incoming new hire onboarding paperwork for existing clients as needed.
• Orders and replenishes office supplies for Propel HR team; adheres to budget and spending guidelines.
• Manages office vendor relationships (cleaning service, building maintenance, parking lot, office supplier and coffee vendor).
• Manages Company event calendar and conference room use; coordinates monthly fun events; and volunteer programs including United Way Campaign.
• Conducts monthly client E-Verify reviews to help ensure all employees are processed through EVerify in accordance with DHS E-Verify standards.
• Processes drug tests and background checks for new hires. 9. Opens and distributes mail to internalteam daily.
• Supports Executive Team with event planning and administrative tasks as needed.
• Performs other duties as assigned

MINIMUM REQUIREMENTS

• High School Diploma with a minimum of 2years Administrative/Office Experience; HR administrative experience preferred
• Excellent customer service skills
• Detail-oriented with strong organizational skills
• Proficient in Microsoft Office with strong Outlook, Word, and Excel
• Strong computer skills with proven ability to learn new software quickly
• Ability to Communicate (both written and verbal)
• Ability to multi-task, prioritize and meet deadlines

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals.

OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, “protected characteristics”). A copy of the Federal EEO poster is linked here.

Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant:

City and County of San Francisco

City of Los Angeles

County of Los Angeles

Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or ‘ban the box’] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington.

In short, we believe in hiring the most qualified applicant for the position, regardless of background.

This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed.

OneDigital understands the immense responsibility and opportunities provided by Artificial Intelligence. We utilize advanced Artificial Intelligence [AI] technologies to enhance our recruitment process. This includes using AI to filter candidates based on their qualifications and to rediscover potential candidates from our existing applicant pool. Our AI systems help us efficiently identify the best fit for our open positions, ensuring a streamlined and effective hiring experience. However, AI does not replace the humans in our process. If you have concerns about our use of AI, you may opt out where laws allow.

If you have questions about our hiring policies and practices, we would be happy to discuss upon receiving your application. We hope to welcome you to OneDigital and look forward to hearing from you.

Thank you for your interest in joining the OneDigital team!