HR Admin. & Recruiting Coordinator

INPO; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

INPO is seeking an HR Coordinator to support the HR Services department. The role coordinates, oversees, and performs a wide range of administrative tasks including interview scheduling (phone, virtual, on-site), meeting logistics, filing, mail handling, and records storage.

Responsibilities also include maintaining employee checklists, processing and auditing I-9 forms and E-Verify cases, supporting recruiting activities, handling HRIS requests, and ensuring secure, up-to-date filing.

Qualifications

• High School Diploma or GED.
• At least 1 year of administrative experience supporting HR functions.
• Preferred: 2 years of admin HR experience.
• Ability to maintain confidentiality.

Responsibilities

• Coordinate interviews (phone, virtual, on-site).
• Provide admin support to HR department and team (meetings, filing, mail, records).
• Maintain employee checklists and filing accuracy.
• Process and file I-9 forms and E-Verify cases with audits.
• Support recruiting by scheduling interviews and managing applicant records.
• Assist with HRIS requests and respond to basic HR inquiries.
• Maintain up-to-date SharePoint materials and perform regular audits.

Education

High School Diploma or GED

Tools

Microsoft Office 365

SharePoint

Zoom/Teams

Job description

The HRCoordinator reports to the manager of HR Services. This person coordinates, oversees, and performs a wide variety of administrative support activities for the HR Services department.

Essential Functions

• Schedules and coordinates phone, virtual, and on site interviews
• Provides administrative support to HR department and team members,such asmeetinglogistics, filing,mail management,records storage,etc.
• Maintains, updates, and distributes newandexitingemployee checkliststoapplicableemployees
• Processes and filesI-9 forms andeVerifycases, conductingregular I-9 auditsto ensure data accuracy and compliance
• Supports recruiting process by schedulinginterviews for all internal and external candidates, preparing interview documentation,maintainingapplicantrecords,collectinginterview guides and summary sheets, etc.
• Assists with HRISrelated requests by activating and resetting accounts,processingandmaintainingqualification cards,processing AWS requests, approving timesheets, assigning delegations,and answering general HRIS-related employee questions
• Keeps file storageaccurateandup to datebymaintainingand improvingcurrent filing system, performing regularauditsand correcting any discrepancies
• Responds to routine employee and managementHRinquiriesand requests and refers escalated issues toappropriate HRteam member
• Maintainsinternal and externalSharePointsiteswithup-to-datematerials to support the HR function with guidance from theappropriate HRteam member
• Administersemployee surveys as necessary
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Strong knowledge andproficiencyinMicrosoft Office365, including Word, Excel, Outlook, OneNote,PowerPoint,Teams,and SharePoint
• Strong knowledge of scheduling and managing virtual meetings using Zoom, Teams,and other virtual meeting platforms
• Strong verbal and written communication skills to interact professionally with colleagues and external contacts
• Strong organizational,time-management,problem-solving, anddecision-makingskills
• Prior experience working within an HRIS
• Ability tomaintainstrong attention to detail(minimal errors) and producehigh qualitywork products
• Ability to effectivelylearn,use,and manage technology
• Ability to work independently as well as in teams/groups
• Ability to work andmaintainconfidentiality ofhighly sensitive/private information

Education, Licenses, and Certifications

Required

• High School Diploma or GED

Preferred

Experience

Required

• At leastoneyear of administrativeexperiencesupporting an HR function

Preferred

• At leasttwoyears of administrative supportor HRexperience

Additional Requirements

Work Context

• Must be able to work prolonged periods of sitting at a desk and working on a computer
• Must be able to workunder minimal supervision
• Must be able to sit, stand, walk, stoop, kneel, crouch, climb, and crawl
• Must be able to lift 25 pounds
• Must have a US state or territory issued Real ID compliant driver's license or identification card

Behaviors and Assessments/Additional Requirements

• All INPO employees are expected to abide by behavioral expectations as outlined in INPO's Core Values, Team Effectiveness Attributes, and Leadership Effectiveness Attributes
• Employment is dependent upon successfully completing a pre-employment background check and drug and alcohol test
• This position may require obtaining unescorted access status
• This position requires direct or indirect access to certain export-controlled technology, for which INPO maybe required to obtain an export license in accordance with applicable U.S. export control laws and regulations. If an export license is required, any offer of employment at INPO for this position is contingent upon receipt of the export license or authorization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.