HR Admin

Quanta Services; United States; On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) with immediate matching

Medical, Dental, Vision

PPO / HSA / FSA options

Disability insurance

Employee discounts

Job summary

NorthStar Energy Services, a Quanta Services, Inc. company, seeks a Hiring Coordinator / HR Administrative Support to handle onboarding for field operations in Midland, TX. You will manage documentation, coordinate with supervisors and HR teams, and ensure candidates are cleared to mobilize to job sites.

The role focuses on paperwork, compliance, scheduling, and recordkeeping, supporting a growing field workforce in a fast-paced environment.

Qualifications

• 2+ years of experience in HR support, onboarding, administrative, or high-volume coordination roles.
• Bi-lingual required with strong communication skills.
• Proficiency with Microsoft Office and HR systems (ATS/HRIS experience preferred).
• Strong organizational skills and attention to detail in documentation and compliance.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Experience in construction, energy, or field-based hiring environments preferred.
• Ability to work independently while supporting a team-based hiring function.

Responsibilities

• Coordinate onboarding activities for new hires, including collecting and reviewing employment documentation.
• Prepare and issue onboarding packets and new hire paperwork in a timely manner.
• Track candidate progress from offer to start, ensuring compliance requirements are met.
• Schedule pre-employment requirements such as drug screens, background checks, and physicals.
• Communicate with candidates, hiring supervisors, and field teams on onboarding status.
• Maintain records in HRIS/ATS and ensure audit-ready documentation.
• Support high-volume hiring by handling multiple candidates and urgent needs.
• Assist with office setup and administrative support for the Midland location.

Skills

Bilingual

Organizational skills

Communication skills

HRIS/ATS experience

MS Office

Independent worker

Multitasking

Attention to detail

Construction/energy hiring experience

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

ATS/HRIS

Job description

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self-perform the design and installation of civil, structural, mechanical, piping, electrical, and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We're at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

NorthStar Energy Services is seeking a Hiring Coordinator / HR Administrative Support to support high-volume hiring and onboarding activities for field operations in the Midland, TX area. This role is critical to ensuring candidates move quickly and efficiently from offer to start, with a strong focus on paperwork, compliance, and coordination.

This position will support a growing field workforce by managing onboarding processes, coordinating hiring documentation, and working closely with hiring supervisors, field leadership, and HR teams to ensure employees are cleared and ready to mobilize to job sites.

• Coordinate onboarding activities for new hires, including collecting, reviewing, and processing required employment documentation
• Prepare and issue onboarding packets, and new hire paperwork in a timely and accurate manner
• Track candidate progress from offer acceptance through start date, ensuring all compliance requirements are met
• Schedule and coordinate pre-employment requirements such as drug screens, background checks, and physicals
• Communicate regularly with candidates, hiring supervisors, and field teams to ensure alignment on start dates and onboarding status
• Maintain accurate records in HRIS or applicant tracking systems and ensure documentation is complete and audit-ready
• Support high-volume hiring efforts by managing multiple candidates simultaneously and prioritizing urgent hiring needs
• Assist with office setup and administrative support for the Midland location as needed

• High school diploma or equivalent; associate or bachelor’s degree preferred
• 2+ years of experience in HR support, onboarding, administrative, or high-volume coordination roles
• Strong organizational skills and attention to detail, especially in handling documentation and compliance requirements
• Experience managing multiple priorities in a fast-paced, deadline-driven environment
• Proficiency with Microsoft Office and HR systems (ATS/HRIS experience preferred)
• Strong communication skills with the ability to interact effectively with candidates and internal teams
• Ability to work independently while supporting a team-based hiring function
• Experience in construction, energy, or field-based hiring environments preferred
• Bi-Lingual, required

As a Quanta Services employee, we offer a wide range of benefits to fit your needs.

• 401(k) with immediate matching and vesting
• Fully comprehensive benefits packages; Medical, Dental, Vision
  • Your choice of PPO, HSA, FSA
• Short-term and long-term disability benefits
• Employee discounts on consumer goods

#LI-GR1

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.