Hiring Coordinator

NorthStar Energy Services; Channelview (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with matching

Comprehensive benefits: Medical, Dent,

Dental, Vision

PPO/HSA/FSA options

Disability benefits

Employee discounts

Job summary

NorthStar Energy Services is seeking a Hiring Coordinator / HR Administrative Support to manage high-volume onboarding and documentation for field operations. The role focuses on moving candidates quickly from offer to start, with strong emphasis on compliance and coordination.

You will support onboarding processes, coordinate documentation, and work with hiring supervisors, field leadership and HR teams to ensure employees are cleared and ready to mobilize to job sites. In-office Mon–Fri.

Qualifications

• 2+ years of experience in HR support, onboarding or high-volume coordination.
• Bi-lingual required.
• Experience with onboarding, compliance and documentation.

Responsibilities

• Coordinate onboarding activities for new hires and process employment documentation.
• Prepare onboarding packets and new-hire paperwork accurately and timely.
• Track candidate progress from offer to start and ensure compliance.
• Schedule drug screens, background checks, and physicals.
• Maintain HR records in HRIS/ATS and support multiple hires concurrently.
• Assist with Midland office setup and administrative tasks as needed.

Skills

High attention to detail

HR systems experience

Microsoft Office

Communication skills

Bilingual

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

ATS/HRIS

Job description

About Us

NorthStar Energy Services, a Quanta Services, Inc. (NYSE:PWR) company, is based in Channelview, TX and provides engineering, design, procurement, construction and support services to the chemical, petrochemical, pipeline, oil & gas, bulk storage and terminal industries throughout the country. We offer individual project services as well as turnkey EPC project implementation.

NorthStar possesses the skills and expertise to self‑perform the design and installation of civil, structural, mechanical, piping, electrical and instrumentation systems throughout a broad array of industrial applications.

Joining our team means being part of an organization that values drive and inclusion. We focus on career development and reward excellence, recognizing each team member's unique contributions. We are at the forefront of powering modern life. Discover how your skills and dedication can make a real difference to us.

About This Role

NorthStar Energy Services is seeking a Hiring Coordinator / HR Administrative Support to support high‑volume hiring and onboarding activities for field operations. This role is critical to ensuring candidates move quickly and efficiently from offer to start, with a strong focus on paperwork, compliance and coordination.

This position will support a growing field workforce by managing onboarding processes, coordinating hiring documentation and working closely with hiring supervisors, field leadership and HR teams to ensure employees are cleared and ready to mobilize to job sites.

What You'll Do

• Coordinate onboarding activities for new hires, including collecting, reviewing and processing required employment documentation.
• Prepare and issue onboarding packets and new‑hire paperwork in a timely and accurate manner.
• Track candidate progress from offer acceptance through start date, ensuring all compliance requirements are met.
• Schedule and coordinate pre‑employment requirements such as drug screens, background checks and physicals.
• Communicate regularly with candidates, hiring supervisors and field teams to ensure alignment on start dates and onboarding status.
• Maintain accurate records in HRIS or applicant tracking systems and ensure documentation is complete and audit‑ready.
• Support high‑volume hiring efforts by managing multiple candidates simultaneously and prioritizing urgent hiring needs.
• Assist with office setup and administrative support for the Midland location as needed.

What You'll Bring

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 2+ years of experience in HR support, onboarding, administrative or high‑volume coordination roles.
• Strong organizational skills and attention to detail, especially in handling documentation and compliance requirements.
• Experience managing multiple priorities in a fast‑paced, deadline‑driven environment.
• Proficiency with Microsoft Office and HR systems (ATS/HRIS experience preferred).
• Strong communication skills with the ability to interact effectively with candidates and internal teams.
• Ability to work independently while supporting a team‑based hiring function.
• Experience in construction, energy or field‑based hiring environments preferred.
• Bi‑lingual required.
• In‑office setting Mon‑Fri.

What You'll Get

• 401(k) with immediate matching and vesting.
• Fully comprehensive benefits packages: Medical, Dental, Vision.
  • Your choice of PPO, HSA, FSA.
• Short‑term and long‑term disability benefits.
• Employee discounts on consumer goods.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation and/or gender identity), age, disability, genetic information, veteran status and any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview or hiring processes or to perform the essential functions of a position, please contact the Company’s Human Resources department.