HR Admin

The-Penn-Stater-Hotel-; State College (Centre County); On-site; USD 28,000 - 30,000; Part time

Job summary

Scholar Hotels is seeking a part-time HR Administrative Assistant to provide administrative and operational support for HR functions. You will maintain team member records, assist with recruitment and onboarding, and ensure compliance in documentation and processes.

Responsibilities include onboarding logistics, maintaining HR files, supporting orientation, benefits communications, and internal HR communications while handling sensitive information with discretion.

Qualifications

• Excellent communication, writing, interpersonal, organizational, and time-management skills.
• Ability to work independently, manage multiple priorities, and handle confidential information.
• Proficiency with Microsoft Office (Word, Excel, Outlook). Canva experience preferred.
• High School Diploma or GED; some college coursework in HR or business admin preferred.
• One to three years of related administrative or HR experience preferred.

Responsibilities

• Coordinate administrative aspects of recruitment and onboarding, new hire documentation, background checks, and onboarding logistics.
• Maintain electronic personnel files and HR records in line with policy and law.
• Track required HR documentation and compliance items, escalating issues as needed.
• Support new hire orientation, benefits communications, and internal HR communications.
• Serve as first point of contact for routine HR inquiries and assist with leave processes.
• Assist with HR projects, audits, reporting, and team member events with accuracy.
• Protect confidential HR information and support departmental needs.

Skills

Communication

Writing

Interpersonal skills

Organizational skills

Time management

Education

High School Diploma or GED

Some college coursework in HR / Business Admin

Tools

Microsoft Office (Word, Excel, Outlook)

Canva

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Operations

Description

PART-TIME: 20 hours per week

Pay Rate: $20 - $22 per hour depending on experience

SUMMARY

The Human Resources Administrative Assistant provides administrative and operational support to the Human Resources function, with responsibility for maintaining accurate team member records, coordinating recruitment and onboarding activities, tracking compliance documentation, and supporting HR programs and communications. This role works closely with the Director of Human Resources and serves as a key support resource across the team member lifecycle while exercising discretion and professionalism in handling confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate administrative aspects of recruitment and onboarding, new hire documentation, background checks, and onboarding logistics
• Maintain accurate and up-to-date electronic personnel files and HR records in accordance with company policy and legal requirements
• Track and monitor required HR documentation and compliance items (e.g., I-9 documentation, acknowledgements, certifications), escalating issues or discrepancies as appropriate
• Support new hire orientation, benefits communications, team member recognition initiatives, and internal HR communications
• Serve as a first point of contact for routine HR inquiries, directing questions and issues to the appropriate HR resource when escalation or interpretation is required
• Manage the administrative aspects of leave processes (including FMLA and other approved leaves) by tracking documentation, monitoring timelines, maintaining accurate records, and escalating questions or issues requiring interpretation.
• Assist with HR projects, audits, reporting, and team member-related events, ensuring accuracy, timeliness, and follow-through
• Maintain team member confidence and protect organizational operations by exercising discretion and safeguarding confidential human resources information
• Perform other HR-related duties as assigned to support departmental and organizational needs.

POSITION REQUIREMENTS

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Excellent communication, writing, interpersonal, organizational, and time-management skills are required.

The ability to work independently, manage multiple priorities, meet deadlines, and exercise sound judgment when handling sensitive and confidential information is essential to success in this role.

Proficiency with Microsoft Office (Word, Excel, and Outlook in particular) is required. Familiarity with Canva or similar tools for creating internal HR communications is preferred.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or GED equivalent required; some college coursework in Human Resources, Business Administration, or a related field preferred. One to three years of related administrative or human resources experience preferred, or an equivalent combination of education and experience.

LANGUAGE AND MATHEMATICAL SKILLS

Ability to read, write, and speak English and to comprehend instructions, correspondence, and human resources-related documentation.

Ability to communicate clearly, respectfully, and professionally with team members, managers, and guests in one-on-one and small group settings.

Spanish language skills are preferred to support effective communication with team members.

Ability to perform basic mathematical functions including addition, subtraction, multiplication, and division, and to calculate percentages and simple ratios as needed for administrative, payroll support, and reporting tasks.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standing, walking, and sitting for extended periods of time

Talking and hearing, both in person and on the phone

Using a computer, keyboard, and mouse

Reaching for files, drawers, and office supplies

Occasionally stooping, kneeling, or crouching

Occasionally lifting and carrying light materials (generally 10-25 lbs.)

View a computer screen and reading printed and electronic documents

Full-Time/Part-Time Part-Time

Shift Days

Number of Openings

Position HR Admin

Close Date

Number of Openings 1

Req Number OPE-26-00019

Location Scholar TPS Employer LLC

About the Organization

Scholar Hotels is an organization that believes in an entrepreneurial culture; where work is more than a job, it's a lifestyle. Employees work more as a team than in most companies; and in some cases, we are even like a family.

Some of the traits:

• Treat People with Respect
• We respect, trust, and provide the necessary base for a vibrant and sustainable corporate culture.
• Help Team Members Stay Healthy
• Provide excellent health benefits and encourage wellness through vendor discounts and onsite health assistance.
• Open Doors to Communication
• Create an environment where people can interact with each other, support on another, and recognize each other's effects and achievements. Create positive rewards for positive behavior. Share information so that team members are aware of the direction of the company and are involved in its growth. Offer incentive programs to reward effort and improve quality of life.
• Build Camaraderie
• Make time for people to get to know each other and the company by holding offsite meetings to build team spirit and discuss where the company is heading. Share business plans, and discuss issues and ideas raised by our strategies.

This position is currently accepting applications.