HQS Inspector Support & Scheduling Specialist

EAST ORANGE HOUSING AUTHORITY; East Orange (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

East Orange Housing Authority in New Jersey is seeking an HQS Clerk to provide administrative support for HQS and NSPIRE inspections within the Housing Choice Voucher program. You will coordinate schedules, manage records, prepare inspection documents, and communicate with tenants, landlords, and staff to ensure HUD rules and agency policies are followed.

The role requires strong organizational skills, attention to detail, and proficiency with standard office software; prior public housing

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Minimum of two years administrative/clerical experience.
• Experience in public housing, affordable housing, or HCV programs preferred.
• Familiarity with HUD regulations and housing inspection processes preferred.

Responsibilities

• Coordinate and schedule HQS/NSPIRE inspections for the HCV program.
• Answer calls and emails regarding inspection status and scheduling.
• Prepare daily inspection schedules and packets for HQS Inspectors.
• Maintain accurate inspection calendars and records.
• Receive, review, and process inspection documents and reports.
• Prepare final fail reports and related inspection correspondence.
• Print and mail notices to tenants and landlords.
• Confere with Property Management regarding outcomes and reinspection scheduling.
• Provide administrative support to the HQS Inspector and department.

Skills

HQS/NSPIRE knowledge

HUD regulations

Organizational skills

Attention to detail

Verbal & written communication

Multi-tasking

Independent work

Inspection tracking systems

Customer service

Education

High School Diploma or GED

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

East Orange Housing Authority in New Jersey is seeking an HQS Clerk to provide administrative support for HQS and NSPIRE inspections within the Housing Choice Voucher program. You will coordinate schedules, manage records, prepare inspection documents, and communicate with tenants, landlords, and staff to ensure HUD rules and agency policies are followed.

The role requires strong organizational skills, attention to detail, and proficiency with standard office software; prior public housing