Housing Office Support Clerk

Imagineers LLC; Hartford (CT); On-site; USD 37,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) Match

Paid Time Off

Sick Time

Paid Holidays

Disability/Life

Job summary

Imagineers LLC, a Hartford-based property management company, seeks an Housing Office Support Clerk to assist the Section 8 Housing Choice Voucher Program and provide frontline service to participants, landlords, and staff.

You will manage forms, conduct data entry, and maintain confidential records in a professional environment that values integrity and teamwork.

Qualifications

• High school diploma or equivalent required.
• Bilingual Spanish and English is required.
• Strong interpersonal and communication skills are essential.
• Proficient with Microsoft Word, Outlook, and Excel.
• Able to work independently with attention to detail.

Responsibilities

• Provide administrative support to the Section 8 Housing Choice Voucher Program.
• Assist participants, landlords, applicants, and staff with forms and documentation.
• Maintain confidential records and ensure compliance with HUD procedures.
• Enter and update participant and landlord data in the housing management system.
• Prepare notices and distribute program correspondence.

Skills

Bilingual Spanish and English

Interpersonal skills

Communication

Organizational skills

Attention to detail

Computer skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Excel

Data-entry systems

Job description

Imagineers LLC is a highly regarded Property Management Company in Hartford. We manage the Housing Choice Voucher program for numerous housing authorities including the City of Hartford, as well as managing over 220 Condominium Associations and Rental Properties throughout the State of Connecticut. We are a family-oriented company and our roots date back to 1973.

As a Housing Office Support Clerk at Imagineers, you will provide administrative and clerical support to the Section 8 Housing Choice Voucher Program. This position assists program participants, landlords, applicants, and staff while maintaining accurate records and providing professional customer service.

We are dedicated to your growth and success. Our supportive culture values integrity, professionalism, and a strong work ethic. At Imagineers, your skills and initiative are recognized and rewarded, making this not just a job, but a fulfilling opportunity to grow with us and advance your career.

Housing Office Support Clerk responsibilities include:

Administrative:

• Assist in phone and reception desk coverage
• Assist participants with completing forms and understanding documentation requirements
• Process incoming / outgoing mail,
• Provide clerical assistance to Section 8 staff with annual recertifications, interim changes, inspections, and other program activities
• Maintain high level of confidentiality of all information
• Follow HUD regulations, company policies, and established Section 8 procedures.

Documents, Correspondence and Record Keeping:

• Receive, review, scan, copy, file, and distribute Section 8 documents and correspondence.
• Enter and update participant, landlord, and program information in the housing management system.
• Prepare and mail notices, letters, forms, and other program correspondence.
• Track and follow up on missing documents and information.
• Maintain accurate electronic and paper participant files.
• Transport files to/from other housing authorities
• Perform other administrative duties as assigned

Hartford residents and minorities are encouraged to apply.

You must have the following qualifications:

• High school diploma or equivalent
• Prior office, administrative, customer service, or housing experience preferred
• Must have strong interpersonal, communication, organizational (attention-to-detail) and computer skills (Microsoft Word, Outlook, Excel, and general computer/data-entry systems).
• Quick learner who works well independently, takes initiative, is a self-starter, responsible, reliable and mature.
• Ability to communicate professionally with individuals from diverse backgrounds
• Proper phone etiquette
• Must be bilingual Spanish and English
• Have a valid Driver's License and your own transportation

We offer attractive wages and full benefits package including:

• Medical/Dental/Vision
• 401(k) with a Match
• 2 1/2 weeks Paid Time Off
• Sick Time
• Paid Holidays including floating holiday
• Disability/Life

More About Imagineers....

Our team is at the heart of everything we do. We would not be the successful company we are without our dedicated and hardworking employees and their contributions. We invest in our employees, offering continuous training and professional development opportunities so they can grow with us. We foster a collaborative and supportive work culture where everyone's voice is valued, and innovation is encouraged. Come and grow with us.