House Manager

Waypoint Maine, Inc.

Berwick (ME)

Hybrid

USD 29,000 - 33,000

Full time

14 days+

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Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Job summary

Waypoint Maine, Inc. seeks a House Manager for its Residential program to lead Direct Support Professionals, oversee home operations, and ensure high-quality, person-centered care.

The role is 40 hours weekly, Monday–Friday with occasional weekends, and paid hourly (Non-Exempt). Responsibilities include scheduling, budgeting, regulatory compliance, and collaboration with clinical staff to support residents.

Qualifications

Four-year degree in Social Services, Business, Health Care Administration or a related field (may be waived with 5+ years of pre-existing experience in the human service field).
Two to five years of experience working with individuals with developmental disabilities.
Must have or be willing to obtain training within the Agency’s specified timeline including but not limited to: DSP, CPR/FA and CRMA
Supervisory experience preferred.

Responsibilities

Provide information and documentation necessary for the completion of each member’s Service Implementation Plan to Member Services Coordinator.
Ensure that resident’s rights are consistently upheld and that all members are treated with dignity and respect.
As appropriate, monitor and advocate for changes in individual treatment plans that would be in the best interest of individual members.
Create schedules which allow for individualized, meaningful and personally satisfying activities and community engagement opportunities.
Facilitate member meetings and complete all necessary reports in accordance with State regulations.
Maintain effective communication with members, families, guardians, case managers and healthcare providers.
Coordinate members’ medical/psychiatric care through consulting professionals, coordinating appointments, utilizing Med MD and nursing support and ensuring follow through on recommendations.
Ensure members’ dietary needs and preferences are met and consult with Nurse Consultant or dietitian when necessary.
Accurately manage member and home financial accounts per agency policy and complete all forms required by accounting.
Provide on-call emergency coverage as scheduled or needed.
Oversee the day-to-day operations of the home, including authorized staffing hours and operating the programs within the set budget (food, staffing/OT, transportation).
Balance direct care responsibilities with administrative, supervisory, compliance, and operational duties to ensure quality services and effective program management.
Notify the appropriate personnel (Residential Director, Maintenance) when changes to the physical site are needed-repairs, accessibility, and licensing issues to be addressed.
Review and Approve staff documentation of services delivered daily. Hold staff accountable to complete required documentation by the end of each shift.
Complete daily billing reviews, correct documentation and billing discrepancies, and ensure services are accurately reflected prior to weekly billing approval.
Ensure homes are scheduled to meet minimum billing thresholds or other staffing levels as set by residential administration and notify the Residential Director if minimum staffing effort is not being met.
Monitor all electronic documentation and records to ensure it reflects the quality of care, medical services/supports and it meets all regulatory standards.
Review, provide feedback and approve Incident Reports and Reportable Events daily.
Interview, hire, train/develop and schedule competent staff to provide coverage in the programs, keeping staffing hours within billing targets.
Monitor staff orientation and training needs, and document to ensure that all staff receive appropriate trainings as they are due.
Effectively manage and develop staff through regularly scheduled and documented feedback.
Monitor emails and phone calls throughout the workday and respond immediately to urgent matters and all other correspondence within 24-48 hours.
Conduct performance evaluations of support staff at regular intervals and maintain organized and up-to-date personnel files within the home and electronically within the Waypoint system(s).
Observe staff performance on all shifts and provide regular support and feedback.
Monitor vehicle maintenance and ensure all required inspections and service are completed.
Monitor supply inventories and ensure that home has necessary supplies in stock.
All other duties as assigned

Skills

Management

Organizational skills

Communication

MS Office

Driver's license

English proficiency

Education

Four-year degree

Experience with developmental disabilities

Tools

Microsoft Word

Outlook

Excel

Job description

Job Title: House Manager Program: Residential

Salary/Hourly Status: Hourly, FT FLSA Classification: Non-Exempt

Schedule: 40 hrs, Monday – Friday, may vary, occasional weekends

Reports to: Residential Services Director

Starting Pay Rate: $21.63/hour

Company Overview

Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home support for adults with Intellectual/Developmental Disabilities.

Position Overview

The House Manager provides leadership and direction for Direct Support Professionals (DSPs) and ensures the overall quality of care for all individuals receiving services. The House Manager supervises and coordinates the activities of the team, managing operations and staffing of assigned homes, and gets to know members personally while assisting in implementation of person-centered plans, goals, and objectives. Manages home operations and member care in accordance with agency, state and federal regulations. Maintain the physical facility to ensure the safety and comfort of residents.

Required Direct Support: Schedule and provide 20 hours of direct care each week or as directed.

______________________________________________________________________________

Responsibilities

Essential Duties

Provide information and documentation necessary for the completion of each member’s Service Implementation Plan to Member Services Coordinator.
Ensure that resident’s rights are consistently upheld and that all members are treated with dignity and respect.
As appropriate, monitor and advocate for changes in individual treatment plans that would be in the best interest of individual members.
Create schedules which allow for individualized, meaningful and personally satisfying activities and community engagement opportunities.
Facilitate member meetings and complete all necessary reports in accordance with State regulations.
Maintain effective communication with members, families, guardians, case managers and healthcare providers.
Coordinate members’ medical/psychiatric care through consulting professionals, coordinating appointments, utilizing Med MD and nursing support and ensuring follow through on recommendations.
Ensure members’ dietary needs and preferences are met and consult with Nurse Consultant or dietitian when necessary.
Accurately manage member and home financial accounts per agency policy and complete all forms required by accounting.
Provide on-call emergency coverage as scheduled or needed.
Oversee the day-to-day operations of the home, including authorized staffing hours and operating the programs within the set budget (food, staffing/OT, transportation).
Balance direct care responsibilities with administrative, supervisory, compliance, and operational duties to ensure quality services and effective program management.
Notify the appropriate personnel (Residential Director, Maintenance) when changes to the physical site are needed-repairs, accessibility, and licensing issues to be addressed.
Review and Approve staff documentation of services delivered daily. Hold staff accountable to complete required documentation by the end of each shift.
Complete daily billing reviews, correct documentation and billing discrepancies, and ensure services are accurately reflected prior to weekly billing approval.
Ensure homes are scheduled to meet minimum billing thresholds or other staffing levels as set by residential administration and notify the Residential Director if minimum staffing effort is not being met.
Monitor all electronic documentation and records to ensure it reflects the quality of care, medical services/supports and it meets all regulatory standards.
Review, provide feedback and approve Incident Reports and Reportable Events daily.
Interview, hire, train/develop and schedule competent staff to provide coverage in the programs, keeping staffing hours within billing targets.
Monitor staff orientation and training needs, and document to ensure that all staff receive appropriate trainings as they are due.
Effectively manage and develop staff through regularly scheduled and documented feedback.
Monitor emails and phone calls throughout the workday and respond immediately to urgent matters and all other correspondence within 24-48 hours.
Conduct performance evaluations of support staff at regular intervals and maintain organized and up-to-date personnel files within the home and electronically within the Waypoint system(s).
Observe staff performance on all shifts and provide regular support and feedback.
Monitor vehicle maintenance and ensure all required inspections and service are completed.
Monitor supply inventories and ensure that home has necessary supplies in stock.
All other duties as assigned

Knowledge/Skills/Abilities

Strong management, organizational and communication skills are necessary.
Must have strong computer skills/intermediate level proficiency in Microsoft Word, Outlook and Excel.
Valid driver’s license from current state of residence.
Strong skills in medical care coordination.
Must be proficient in speaking, reading and writing English.

Education/Experience

Four-year degree in Social Services, Business, Health Care Administration or a related field (may be waived with 5+ years of pre-existing experience in the human service field.)
Two to five years of experience working with individuals with developmental disabilities.
Must have or be willing to obtain training within the Agency’s specified timeline including but not limited to: DSP, CPR/FA and CRMA
Supervisory experience preferred.

Work Environment & Physical Demands:

Ability to transfer and reposition adults weighing up to 100-200 lbs. with another staff and/or mechanical lift as needed.
Must meet physical requirements: normal degree of flexibility; ability to stand, walk, run and shuffle for several minutes; kneel on one and two knees and then stand up; bend 45 degrees at the trunk and twist to either side; able to grasp firmly; able to raise hands above head.

______________________________________________________________________________

EEO Statement

Waypoint recruits, hires, trains, promotes, and compensates individuals based on job related qualifications and abilities. Waypoint also has a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of discrimination, including harassment because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, marital status, sexual orientation, physical or mental disability, military or veteran status, or any other characteristic protected by law.

Disclaimer

This job description is intended to provide a general overview of the position and its essential functions. It is not an exhaustive list of all responsibilities, duties, or skills required. Duties may vary depending on business needs and may be subject to change. Employees may be required to perform additional tasks as assigned to meet the needs of the organization.