Hourly Clinical Research Coordinator, SOM, Neurology

Virginia Commonwealth University; Richmond (VA); Hybrid; USD 39,000 - 44,000; Part time

Benefits offered by this job

Hybrid work arrangement

20 hours per week

Job summary

Virginia Commonwealth University in Richmond's Department of Neurology is seeking a Clinical Research Coordinator to support a dynamic epilepsy research portfolio, including clinical trials, quality improvement, and outcome measurement.

The CRC will assist the PI with study start-up through closeout, screen and recruit participants, coordinate visits, manage data in REDCap and sponsor databases, and ensure compliance with IRB and GCP standards. CITI training is required and teamwork is essential.

Qualifications

• Bachelor’s degree or equivalent and 1 year of experience
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Knowledge of clinical research principles and human subjects protection
• Strong organizational skills with high attention to detail
• Excellent communication and multitasking in a fast-paced environment
• Prior administrative, coordination, or project support experience
• Commitment to respectful, professional conduct with diverse populations

Responsibilities

• Coordinate and manage clinical research activities from study start-up through closeout
• Screen, recruit, and consent eligible participants per protocol and IRB
• Schedule visits and ensure protocol adherence and participant safety
• Data collection, source documentation, and data entry in REDCap or sponsor databases
• Prepare regulatory documentation and support IRB submissions and audits

Skills

Bachelor's degree

Microsoft Office

Clinical research knowledge

Organizational skills

Communication skills

Prior administrative experience

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

REDCap

RAMS-SPOT

PROC

Excel

Job description

Advertising Summary

The Department of Neurology EpilepsyProgram is seeking a Clinical Research Coordinator (CRC) to supporta dynamic and growing research portfolio, including clinicalresearch studies, quality improvement initiatives, innovativeapproaches to measuring treatment outcomes, and therapeuticclinical trials.

The CRC will support the Principal Investigator (PI) in thecoordination and execution of research activities, includingindustry-sponsored trials (e.g., IQVIA), ensuring compliance withinstitutional, regulatory, and sponsor requirements. This role willbe responsible for facilitating study operations, coordinatingparticipant visits, managing data, and supporting grant andprogrammatic activities.

The position requires successful completion of CITI training forhuman subjects research and a strong working knowledge of VCUresearch processes, including RAMS-SPOT, PROC, and IRB submissions.The CRC must work effectively both independently andcollaboratively with multidisciplinary teams to ensure smooth studyoperations, proactively troubleshoot issues, and meet establisheddeadlines.

Unit: School Of Medicine MBU

Department: Neurology

Department Summary

Welcome to the VCU Department ofNeurology. Our talented, robust team of more than 70 faculty members spanningnine divisions includes representatives from every neurologysubspecialty in adult and child neurology, plus award-winningeducators, clinical and translational neuroscientists and masterclinicians.

The Department of Neurology’s vision is to provide the bestpatient-centered neurological care while fostering the careerdevelopment, education and training of our team members. Weendeavor to realize this vision by fulfilling the following threemissions:

• Improve the lives of children and adults with neurologicaldisorders through compassionate,high-quality medical care andpatient education.
• Provide exceptional education to our students, residents,fellows and the wider community of medical professionals.
• Advance the knowledge of neurological diseases by activelydeveloping innovative treatments through basic, translational andclinical research.

Duties & Responsibilities

Clinical Research Study Visits

• Coordinate and manage clinical research activities from studystart-up through closeout.
• Screen, recruit, and consent eligible study participants inaccordance with protocol and IRB requirements.
• Schedule and coordinate study visits; ensure protocol adherenceand participant safety.
• Conduct and support study visit procedures, including datacollection and source documentation.
• Perform medical record abstraction and assist in databasedevelopment.
• Manage data entry and maintenance in research systems (e.g.,REDCap, Excel, sponsor databases).
• Perform quality control checks to ensure data accuracy,completeness, and protocol compliance.

Program Administration & Operations

• Coordinate scheduling of study visits, research activities, andClinical Research Unit utilization.
• Schedule and support meetings with research teams,collaborators, and consultants.
• Track research funds and assist with grant progress reportingin collaboration with the PI and CRC leadership.
• Support trainee engagement in research activities(undergraduate, graduate, and medical students).
• Order research supplies and manage procurement processes (e.g.,RealSource).
• Coordinate participant reimbursements and payments forconsultants and contractors.
• Collaborate with sponsors, CROs (including IQVIA), andinstitutional stakeholders to support study execution.

Research Development & Grant Support

• Conduct literature reviews and manage citation tracking formanuscripts and grant proposals.
• Assist in the development of tables, figures, and supportingmaterials for submissions.
• Coordinate grant documentation in partnership with the PI,School of Medicine Research Office, and VCU Health System.
• Support development of pilot research projects and new studyinitiatives

Regulatory & Compliance

• Prepare and maintain regulatory documentation, including IRBsubmissions and study binders.
• Ensure compliance with federal regulations, GCP guidelines,sponsor protocols, and VCU policies.
• Support monitoring visits, sponsor audits, andinspections.
• Maintain required certifications including CITI and GCPtraining.

Qualifications

Minimum Qualifications

• Bachelor’s degree required (or equivalent combination ofeducation and experience) and 1 year of experience
• Proficiency with Microsoft Office applications (Word, Excel,Outlook).
• Knowledge of clinical research principles and human subjectsprotection.
• Strong organizational skills with high attention todetail.
• Excellent communication skills and ability to manage multiplepriorities in a fast-paced environment.
• Prior administrative, coordination, or project supportexperience.
• Demonstrated ability to work in and foster an environment ofrespect, professionalism and civility with a population of faculty,staff, and students from various backgrounds and experiences, or acommitment to do so as a staff member at VCU.

Preferred Qualifications

• 1–3 years of clinical research or healthcare-related experiencepreferred.
• Prior experience coordinating clinical research studies.
• Experience with industry-sponsored trials and CROs (e.g.,IQVIA).
• Familiarity with pediatric research and/or rare diseasepopulations.
• Experience with REDCap or similar data management systems.
• Working knowledge of VCU research systems (RAMS-SPOT, PROC,IRB).
• CITI and/or GCP certification at time of hire.
• Demonstrated ability to work independently and collaborativelyin a team-based research environment.

Salary Range

$28 - $32

Benefits

All VCU employee types are eligible for a widearray of benefits to support you during your employment at VCU. Consult the benefits website for information on benefits eligibility according to employeetype.

FLSA Exemption Status: Non-Exempt

Hours per Week: 20

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 3411B - Clinical Research CoordinatorBase

Rank: Non Faculty

Contact Information

Contact Name: ShelveyLuo

Contact Email: [e-mail]