Clinical Research Coordinator | School of Medicine | Neurosurgery

Virginia Commonwealth University School of Medicine; Richmond (VA); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Comprehensive health benefits

Paid annual and holiday leave

Tuition benefits

Job summary

Virginia Commonwealth University School of Medicine is seeking a Clinical Research Coordinator to support 24/7 enrollment for acute care trials. You will join the Clinical Trial Collaborative and work across neurosurgery, EMS, ICU, and other services to advance the SOM research enterprise.

The role requires day/evening/night coverage on a rotating schedule, with weekend/holiday work as needed. A strong emphasis on regulatory knowledge, data management, and study conduct accompanies opportunities

Qualifications

• Bachelor’s Degree or equivalent related experience.

Responsibilities

• Assist in subject recruitment: pre-screening and screening.
• Enrollment of eligible study participants.
• Conduct the informed consent process.
• Monitor patients within VCU Health during participation and throughout the study follow up period.
• Access data capture/retrieval systems to identify potential study participants.
• Supervise per diem CRCs and assist with scheduling duties.
• Maintenance of study documents.
• As assigned, support the PI and other senior study staff in following study participants through all study activities to ensure that the study is conducted in compliance with all requirements.
• Assist with required study close‑out activities.

Skills

Time management

Critical thinking

Organization

Education

Bachelor’s Degree or equivalent related experience

Master’s Degree or equivalent experience in the sciences preferred

Tools

RedCap

Microsoft Programs

EPIC

OnCore

Job description

Department Summary

The VCU School of Medicine (SOM) is seeking candidates with an interest in clinical research to join the cross-departmental School of Medicine research group, the Clinical Trial Collaborative (CTC). This is a salaried, benefited position that will provide an opportunity to contribute to learn about clinical research coordination and operations in a fast-paced, environment while helping to support the success of the VCU School of Medicine’s research enterprise.

Existing clinical trials supported by the CTC study best practices or novel interventions after neurological injury, cardiac arrest, and other acute, critical care, and emergent conditions. CTC staff work across floors of the hospital and communicate with all services from Emergency Medical Services (EMS), through intensive care, surgical services, and into patient rehabilitation.

SOM is committed to supporting VCU clinical researchers in advancing medical science in our region. The Clinical Research Coordinator is a key part of a team focused on implementing coordination services for SOM investigators with the goal of providing 24/7/365 enrollment support for Acute Care Clinical Trials. The selected candidate(s) will be responsible for conducting Clinical Research across the SOM under the direction of the Senior Clinical Research Coordination Staff and the Department of Neurosurgery. This position will require day/evening/night coverage on a shared, rotating schedule. Team members are designated to work during “off hours” to obtain the goal of providing 24/7/365 study enrollment coverage among a collaborative of research professionals. The work schedule will include weekends (Saturday and/or Sunday) or holidays, as needed. The position will also present opportunities for career growth for those presenting a willingness and ability to learn, be pro‑active, and work collaboratively.

Duties & Responsibilities

Study Conduct (50%)

• Assist in subject recruitment: pre-screening and screening.
• Enrollment of eligible study participants.
• Conduct the informed consent process.
• Monitor patients within VCU Health during participation and throughout the study follow up period.
• Access data capture/retrieval systems to identify potential study participants.
• Supervise per diem CRCs and assist with scheduling duties.
• Maintenance of study documents.
• As assigned, support the PI and other senior study staff in following study participants through all study activities to ensure that the study is conducted in compliance with all requirements.
• Assist with required study close‑out activities.

Data Management & Documentation (25%)

• Entry of study data for new and ongoing clinical research studies.
• Maintain study files according to GCP guidelines and in audit ready condition.
• Enter subject data into sponsor case report forms, databases, and VCU’s OnCore system in a timely manner and in accordance with sponsor and university/school –level requirements.
• Assist with the review and response to all sponsor query replies as assigned and within required time frames.

Regulatory & Compliance Requirements (15%)

• Ensure proper research protocol compliance.
• Conduct clinical research activities as authorized by Delegation of Authority and Training Logs.
• Assist in the preparation and collection of all necessary study documentation.
• Maintain appropriate study documentation/records.
• Maintain current CITI credentials for Human Subjects Protections, Good Clinical Practice (GCP), Clinical Research Coordinator, plus additional sponsor GCP certifications as required.
• Understand and adhere to all IRB requirements, Human Subjects protection regulations, and all aspects of IRB approved protocols.
• Conduct all assigned activities in compliance with national, local, & institutional guidelines, according to all HIPAA, GCP, and other applicable requirements.
• Preparation of IRB submissions including initial submissions, continuing reviews, amendments, safety reports, and serious adverse event reporting.
• Participate in SOMCRO and SOMCTC internal meetings.
• Ensure accuracy of subject data and compliance with research protocol and regulatory requirements.
• Participate in auditing and monitoring activities as assigned.

General/Administrative (10%)

• Cross‑coverage across studies and working with the SOMCRO team in true collaboration.
• Completing assigned clinical research activities in a compliant and efficient manner.
• Coordination of clinical research processes and documentation which may include filing and office organization, research participant scheduling, and ordering of study materials
• and supplies.
• Follow all university and School of Medicine procedures for management of clinical research.

Qualifications

Minimum Qualifications

• Bachelor’s Degree or equivalent related experience
• Must be able to prioritize work requirements and multi‑task in fast‑paced environment, seeking guidance from Principal Investigators and senior study team staff when necessary.
• Ability to be flexible with working hours and shift requirements.
• Exhibits professionalism and ability to work both independently and collaboratively as part of a team.
• Establish and maintain productive relationships with VCU colleagues and all customers and contacts necessary to effectively support research studies.
• Must be dependable and attentive to detail.
• Must be able to prioritize work requirements and multi‑task in fast‑paced environment, seeking guidance from Principal Investigators and senior study team staff when necessary.
• Ability to read, interpret, and apply complex regulations, policies, and requirements studies.
• Excellent organization, time management and critical thinking skills.
• Accuracy, precision, and efficiency in work habits are required.
• Must be able to use time effectively, multi‑task, and work independently.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Master’s Degree or equivalent experience in the sciences preferred.

Healthcare Experience Preferred.

• Familiarity with RedCap, Microsoft Programs, EPIC and/or OnCore a plus.
• Familiarity with VCU Health preferred.
• Active clinical licensure such as CMA, CAN, EMT, RN, LPN preferred.

Multilingual Skills Preferred.

• Prior experience working in clinical research is preferred.

Salary Range: $55,000 - $69,000/annually

Benefits All full‑time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax‑deferred annuity and cash match programs, employee discounts, well‑being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Exempt

Hours per Week: 40

Restricted Position: Yes. This is a restricted position with no set end date; continued employment is dependent upon project need, availability of funding, and performance.

ORP Eligible: No

Flexible Work Arrangement: This position will require day/evening/night coverage on a shared, rotating schedule. Team members are designated to work during “off hours” to obtain the goal of providing 24/7/365 study enrollment coverage among a collaborative of research professionals. The work schedule will include weekends (Saturday and/or Sunday) or holidays, as needed.

Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.

University Job Title

Clinical Research Coordinator 1-3 (34111N - 34113N)

Contact Information

Contact Name: Denise Mitchell

Contact Email: [e-mail]