Hotel Sourcing Specialist

Accommodations Plus International; Northern (KY); Hybrid; USD 22,000 - 32,000; Full time

Job summary

Accommodations Plus International (API) is a technology and services company focused on driving innovation across travel and transportation. This fully remote Procurement Specialist – Hotel Sourcing role involves sourcing hotels, managing RFPs, and presenting data-driven savings to airline clients.

Fluency in English is required, with Spanish or French a plus. Expect a collaborative, deadline-driven environment and global travel coordination when needed.

Qualifications

• Fluency in English required.
• Spanish or French language ability is a plus.
• Detail orientation and ability to multitask under strict deadlines are essential.

Responsibilities

• Source hotels and collect data for clients in key destinations (names, addresses, contacts, star ratings).
• Manage RFP/RFI processes via API’s RFP platform (JET) to secure rates and terms.
• Research hotel options and track data in Salesforce.
• Analyze market trends to secure optimal scenarios for airlines and hotel partners.
• Create destination presentations with Microsoft and Adobe tools showing savings and revenue impact.
• Schedule hotel site inspections domestically and internationally when required.
• Manage crewmember feedback per account and address SLA commitments.

Skills

English fluency

Detail oriented

Multitasking

Process management

Verbal and written communication

Cultural awareness

Independent worker

Job description

Accommodations Plus International (API) is a technology and services company focused on driving innovation across the travel and transportation industry. We partner with organizations in the airline, cruise, and rail sectors to deliver solutions that improve layover operations, enhance customer experience, and support long-term growth.

Our mission is to make layovers simpler and more efficient for crew members—and we bring that to life through deep industry expertise and a practical, results-driven approach.

Today, API’s platform powers over 18 million crew room nights each year for 100+ airlines and travel operators worldwide. Our Global Reach ensures that airline crews are rested, transported, and connected so global aviation runs on time.

At API, we’re building a culture rooted in succeeding and thriving together. It’s a place where people are encouraged to take ownership, develop their skills, and contribute to work that matters.

If you’re looking to grow your career in a company that values steady progress, real impact, and long-term development, we’d like to meet you!

API is seeking a full-time Procurement Specialist - Hotel Sourcing. The Sourcing Specialist will actively manage the hotel and ground transportation procurement process for our clients. In this role, responsibilities include creating hotel market analyses, identifying industry trends, sourcing multiple destinations, negotiating with hotels and ground transportation providers and tracking financial data. This position is a fully remote opportunity. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Source hotels and collect market data for clients in key destinations. Collect data such as; hotel names, addresses, key contact information and star ratings utilizing internal databases and internet sources.
• Manage the Request for Proposal/Request for Information process through API’s RFP platform, JET, to secure and negotiate rates, special concessions, contract terms and conditions with hotel and ground transportation suppliers.
• Research hotel options and track collected data in Salesforce database.
• Analyze market trends and conditions in order to secure the best possible scenarios for our airlines and hotel partners.
• Create high quality and detailed destination presentations utilizing Microsoft products and Adobe programs that demonstrate savings and meet revenue goals within established deadlines.
• Prepare hotel site inspection scheduling domestically and internationally when required for customers.
• Manage crewmember feedback via our online portal for assigned accounts ensuring complaints/compliments are addressed within airline-specific contracted Service Level Agreement (SLA).
• Fluency in English required.
• Fluency in Spanish or French is a plus
• Detail Oriented
• Able to multitask and work well under strict deadlines and fast paced environment
• Skilled at managing processes
• Ability to positively present API in supplier facing situations
• Verbal and written communication skills
• Ability to work with and understand diverse cultures here and abroad
• An organized self-starter who can work proactively and independently

Travel Requirements

Minimal

Position Type and Expected Hours of Work

Full time, Monday through Friday, during normal core business hours, some OT expected. This position is a fully remote opportunity.

Supervisory Responsibility

None

Compensation

Good faith hourly rate for this position is $19.50/hour

Other Duties

Duties, responsibilities and activities may change at any time according to business needs.

The performance of additional responsibilities if you are designated as a Data Protection Champion (DPC), Senior Information Risk Owner (SIRO) or Information Assurance Accounting Officer (IAAO).

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

AAP/EEO Statement

Accommodations Plus International is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.