HOTEL SALES COORDINATOR

Belterra Casino Resort; Florence (IN); On-site; USD 35,000 - 55,000; Full time

Job summary

Boyd Gaming Corporation in Indiana is seeking a Sales Coordinator to support the Sales Office with clerical, secretarial, and administrative tasks, ensuring smooth operation and timely production of reports. You will schedule travel, screen calls, process mail, type and file documents, and assist in preparing contracts for the overnight motor coach program, while liaising with guests and Sales Team.

This role requires strong typing, office systems proficiency, and the ability to handle multiple

Qualifications

• Minimum two years of secretarial or related experience.
• Ability to obtain and maintain licenses per regulations.
• Excellent communication and organizational skills.
• Typing speed 50–60 wpm.

Responsibilities

• Schedule appointments and travel for staff.
• Answer, screen, and route telephone calls.
• Process daily mail and maintain documents.
• Prepare reports and special projects as assigned.
• Transcribe dictation and prepare correspondence.
• Attend Weekly Sales Meeting; take and distribute minutes.
• Execute hotel contracts for overnight motor coach program.
• Provide general administrative support to guests and Sales Team.

Skills

Office equipment

Document routing

Typing

Communication

Mobility

Shift flexibility

Project coordination

Licensing

Age requirement

Computer literacy

Tools

Microsoft Office

Delphi

AS/400

Word processing

Job description

Boyd Gaming Corporation has been successful in gaming jurisdiction in which we operate in the United States and is one of the premier casino entertainment companies in the United States. Never content to rest upon our successes, we will continue to evolve and retain a position of leadership in our industry. Our past success, our current business philosophies and our sound business planning, combine to position Boyd Gaming Corporation to maximize value for our shareholders, our team members and our communities.

Job Description

The Sales Coordinator is responsible for performing various office support duties (clerical, secretarial, and administrative) to ensure office operates efficiently; generates specific reports and initiates a variety of special projects; generates contracts for overnight motor coach program.

• Schedules appointments and travel arrangements for assigned staff.
• Answers, screens, and routes telephone calls and uses appropriate message display.
• Processes daily mail.
• Performs clerical work as assigned, including maintenance and holding of documents or files.
• Types correspondence, memos, file documents, etc.; copies and distributes such documents to proper recipients.
• Transcribes dictation to typed copy.
• Prepares reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc.
• May perform time and attendance and supply ordering duties for assigned department.
• Troubleshooting IT issues for guests using the Business Center facilities and any/all conference spaces.
• Liaison between guests and Sales Team – ensuring all complaints and requests are handled efficiently, professionally and in a timely manner.
• Liaison between guests and other in-house departments
• Providing general administrative support to guests i.e. making copies, collating meeting materials, sourcing office supplies on short notice, taking messages and delivering to guests in meeting rooms.
• Attends Weekly Sales Meeting and keeps minutes of meeting.
• Receives all incoming phone calls to Sales Office, distributes leads prospective business to appropriate Sales Manager.
• Executes hotel contracts for overnight motor coach program.

Qualifications

• Ability to use all required office equipment in an effective and efficient manner.
• Ability to review and route all necessary documentation, type and review correspondence, etc.
• Ability to communicate effectively with outside contacts, customers, and all levels of employees.
• Ability to effectively and efficiently move around all work areas.
• Must be flexible to work varying shifts and time schedules as needed.
• Machines and equipment used, but not limited to, include computer, word processing applications, fax, copier, scanner, wireless radio (walkie-talkie), and multi-line phone
• Ability to type 50 to 60 w.p.m.
• Knowledge of and ability to operate at least one of the following office systems: Microsoft Office, Delphi, and AS/400 office system.
• Ability to initiate, follow-up on, and complete special projects as assigned.
• Must be able to obtain and maintain all appropriate licenses / certifications per Federal, State, and Gaming regulations
• Must be at least 21 years of age.

This knowledge and these abilities are typically acquired through a minimum of two years secretarial or related experience.

Additional Information

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Boyd Gaming is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.