Hotel Sales & Catering Coordinator — Growth & Travel Perks

O'Reilly Hospitality Management Llc; Belgrade (MT); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) & Roth 401(k) with companymatch

Growth Potential and Career Advancemen

Hotel/Restaurant Travel Perks & Discb

Earned wage access through DailyPay on

Job summary

O’Reilly Hospitality Management, LLC is hiring a Hotel Sales & Catering Coordinator for EVEN Hotel in Belgrade, MT. The role provides administrative and organizational support to sales and catering teams, handling inquiries, calendars, and follow-ups, while coordinating with clients on group bookings and events.

The position requires strong organizational and communication skills, a customer-service mindset, and the ability to manage multiple tasks in a fast-paced hospitality environment.

Qualifications

• Bachelor's degree preferred ( Hospitality or related field ).
• Prior sales experience is a plus but not required.
• Valid driver’s license and proof of current vehicle insurance required.

Responsibilities

• Provides administrative and organizational support to the sales and catering teams, including answering calls, responding to inquiries, maintaining calendars, and coordinating follow-up communications.
• Greets clients and visitors professionally, gather pertinent information, and direct inquiries to the appropriate sales or catering team member.
• Serves as a point of contact for clients regarding group bookings, room blocks, catering requests, event details, and general sales inquiries.
• Assists with hotel tours and property presentations for prospective clients as needed.
• Assists with preparing sales proposals, catering packages, pricing information, contracts, and other client communications in accordance with established guidelines and approval procedures.
• Coordinates with clients to gather event requirements and ensure details are accurately documented in contracts, banquet event orders (BEOs), rooming lists, and other sales and catering records.
• Assists with entering and maintaining group bookings, catering events, client information, and related details in the property's sales and catering systems.
• Supports catering coordination, including menu selections, event timelines, room layouts, setup requirements, pricing details, and other client preferences.
• Communicates event requirements and updates to the appropriate hotel departments to support effective planning, preparation, and execution.
• Assists with event coordination before and during functions as assigned, helping ensure arrangements meet client expectations and property standards.
• Assists with tracking event deposits, payment information, billing details, and outstanding documentation; coordinate with the appropriate departments to help ensure accurate and timely processing.
• Prepares, organizes, and maintains sales files, group information, contracts, rooming lists, event documentation, and client correspondence.
• Assists with preparing and distributing post-event surveys, evaluation letters, and follow-up communications to support client satisfaction and repeat business.
• Maintains positive relationships with local businesses, corporate accounts, civic organizations, and other community partners.
• Supports sales and catering leadership with reports, correspondence, proposals, and other administrative tasks as needed.
• Maintains professional appearance, punctuality, and reliable attendance in accordance with company policies.
• Complies with all company policies, procedures, brand standards, and applicable requirements related to the position.
• Performs other related duties as assigned by leadership.
• Embrace O’Reach, OHX Experience, Green Team, Guest Service, Team Member Satisfaction, Health & Wellness, and Safety culture.

Skills

Organizational skills

Customer service

Time management

Communication

Multitasking

Professionalism

Education

Bachelor's degree preferred

Hospitality management degree preferred

Tools

Microsoft Office

POS systems

CRM software

Job description

O’Reilly Hospitality Management, LLC is hiring a Hotel Sales & Catering Coordinator for EVEN Hotel in Belgrade, MT. The role provides administrative and organizational support to sales and catering teams, handling inquiries, calendars, and follow-ups, while coordinating with clients on group bookings and events.

The position requires strong organizational and communication skills, a customer-service mindset, and the ability to manage multiple tasks in a fast-paced hospitality environment.