Hotel Purchasing & Receiving Clerk

Highgate; Miami (FL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Paid vacation

Paid sick leave

Job summary

Highgate Hotels in Miami is seeking a Purchasing & Receiving Clerk to manage receiving, inspecting, storing and issuing food, beverage and operating supplies for E11EVEN Club Hotel & Residences. You will ensure delivery accuracy, maintain storeroom organization, and process requisitions in a timely manner.

This role requires basic inventory experience, the ability to work nights, weekends and holidays, and strong teamwork.

Qualifications

• High school diploma or equivalent preferred.
• One year of storeroom, receiving, or inventory experience in a hotel or restaurant environment preferred.
• Knowledge of BSS or a similar purchasing, procurement, and inventory management system preferred.
• Willing to work nights, weekends, and holidays.
• Works well as part of a team and on individual tasks.
• Works well and efficiently under pressure.

Responsibilities

• Receive shipments, inspect for damages, and sort stock for distribution to the designated storage areas.
• Verify, count, and sign packing slips, ensure products received match purchase orders, and match them with invoices and codes for accounting.
• Communicate shortages, overages, and discrepancies on invoices to the Purchasing Manager and/or Executive Sous Chef.
• Keep a record of invoices and ensure they are turned in to the Purchasing Manager.
• Issue food, beverage, and operating supplies to departments based on approved requisitions, and ensure all deliveries are picked up by or delivered to the proper department representatives.
• Monitor storeroom shelves and restock as needed, and track the movement of merchandise in all designated storage areas.
• Label, date, store, and rotate all food and beverage products (FIFO) to avoid spoilage and control waste while maintaining health, sanitation, and safety standards.
• Organize and maintain the storeroom, walk-in coolers and freezers, dry storage, and the receiving area, including proper storage of supplies and removal of packaging materials.
• Conduct regular inventory counts and audits, including month-end inventory, and assist in reconciling discrepancies between physical inventory and system records.
• Enter receiving and requisition information into the procurement and inventory system accurately and in a timely manner.
• Collaborate with the Purchasing department to communicate inventory-related issues, such as stock shortages or quality concerns, and assist in resolving them.
• Follow standard operating procedures and guidelines for receiving, storage, issuing, and inventory management.
• Adhere to all food safety and sanitation regulations and maintain a safe and secure storeroom.
• Perform other duties as assigned by the Purchasing Manager or management.

Skills

Storeroom experience

Receiving

Inventory management

Teamwork

Education

High school diploma or equivalent

Tools

BSS system

Job description

Highgate Hotels in Miami is seeking a Purchasing & Receiving Clerk to manage receiving, inspecting, storing and issuing food, beverage and operating supplies for E11EVEN Club Hotel & Residences. You will ensure delivery accuracy, maintain storeroom organization, and process requisitions in a timely manner.

This role requires basic inventory experience, the ability to work nights, weekends and holidays, and strong teamwork.