Hotel Front Desk Clerk

KARIER; Oregon; On-site; USD 19,000 - 25,000; Full time

Job summary

KARIER is seeking a Front Desk Clerk to greet guests, check them in/out, and manage reservations. You will handle guest inquiries, process payments, and coordinate services for both hotel and RV park guests in a high-volume environment.

Key responsibilities include maintaining accurate guest records, posting charges, and ensuring confidentiality of guest information, in a role that requires strong communication and multi-line phone skills.

Qualifications

• Principles and practices of hotel reservations, room assignments, and charges.
• Current trends in the hospitality industry.
• Methods and techniques of guest service in a high-volume environment.
• Computer hardware and software applications.
• Utilizing a multi-line phone.

Responsibilities

• Greet, register, and assign rooms and park spaces; issue keys and escort instructions.
• Maintain records of room availability and guest accounts; post charges and bill guests.
• Book reservations and confirm bookings.
• Deliver mail and messages for guests.
• Answer inquiries about hotel and RV Park services and registrations.
• Schedule restaurant, transportation, and entertainment reservations; arrange tours on request.
• Maintain confidentiality of guest and departmental matters.

Skills

Guest service

Data entry

Communication

Teamwork

Cash handling

Documentation

Education

High School Diploma or equivalent

Job description

TITLE:

Front Desk Clerk

LAST UPDATED:

December 20, 2023

DIVISION

Guest Services

DEPARTMENT:

Hotel

REPORTS TO:

Front Desk Lead

FLSA STATUS:

Non-Exempt

COMP LEVEL:

4

Summary

Checks guests in and out of rooms and RV Park; provides guest service as required.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions

• Greets, registers, and assigns rooms and park spaces to guests; issues room keys and escort instructions to Bellstaff.
• Maintains records of room availability and guests’ accounts; posts charges such as room, food, liquor, or telephone to the ledger; computes bills, collects payment, and makes changes for guests.
• Books and confirms reservations.
• Delivers mail and messages for guests.
• Responds to inquiries pertaining to Hotel and RV Park services, registration of guests, and other service-related questions.
• Schedules restaurant, transportation, and entertainment reservations; arrange for room tours upon request.
• Maintains confidentiality of all guest and departmental matters.

Spirit Mountain Standards

• Delivers Spirit Mountain’s Spirit of Excellence by consistently modeling attitudes and behaviors in alignment with SMGI’s Pride Values, Brand Promise, and Business Vision.
• Learns comprehends and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Title 31 Regulation requirements.
• Follows all Corporate and departmental safety policies and procedures.

Required Knowledge of

• Principles and practices of hotel reservations, room assignments, and charges.
• Current trends in the hospitality industry.
• Methods and techniques of guest service in a high-volume environment.
• Computer hardware and software applications.
• Utilizing a multi-line phone.

Required Skill in

• Monitoring and providing guest service.
• Operating computer hardware and software applications, specifically typing and data entry.
• Communicating both orally and in writing.
• Establishing and maintaining effective working relationships with others.
• Cash handling in a high-volume guest environment where consecutive transactions occur involving cash and/or debit/credit cards.
• Maintaining transaction and guest paperwork.

Education, Experience, Licenses, Registrations, and Certifications

• High School Diploma or equivalent, and one (1) year of guest service, computerized account data entry, and cash handling work experience, or equivalent combination of education, training, and experience.
• Candidates being considered for this position will be required to complete a math assessment.
• High-security gaming license issued by the Grand Ronde Gaming Commission.
• Must be at least 18 years of age.
• Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of or receive, certain health vaccinations.

Environmental Factors and Conditions/Physical Requirements

• Work is performed in an office and hotel environment.
• Work is subject to frequent standing, occasional sitting, walking, bending, reaching, kneeling, and lifting up to 10 pounds.
• Work is subject to frequent use of hands to finger, handle, feel, and reach with hands and arms.

Equipment and Tools Utilized

• Equipment utilized includes personal computer, standard office equipment, multi-line telephone, audio/video equipment, and two-way radio.