Hotel Facilities, Project Manager

Lindblad Expeditions; Seattle (WA); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan with employer match

Paid Holidays

Vacation (1–2 weeks/pro-rated)

Parental Leave

Sick/personal days

Job summary

Lindblad Expeditions seeks a Hotel Facilities Project Manager to lead planning, coordination, and execution of hotel capital, maintenance, refurbishment, and shipyard projects across the fleet. This role works with the Sr.

Superintendent of Hotel to ensure projects are delivered safely, on schedule, and within budget, aligning with brand and guest-experience standards. You will manage scopes, procurement tracking, contractor coordination, onsite shipyard execution, and closeout while

Qualifications

• BA/BS degree in related field preferred.
• 5–8 years of experience in project management, marine refurbishment, hospitality facilities, construction, shipyard operations, or related field.
• Cruise, maritime, hotel renovation, or shipyard experience strongly preferred.
• PM certificate (PMP) preferred but not required.

Responsibilities

• Develop and manage hotel project plans, schedules, milestones, budgets, risks, and deliverables from planning through execution and closeout.
• Support drydock and shipyard planning for hotel scopes, ensuring alignment of scopes, materials, contractors, and timelines.
• Provide onsite project management during shipyards and major projects, coordinating contractors, vendors, shipboard teams, and internal stakeholders.
• Maintain detailed project budget tracking, commitments, forecasts, change orders, and actual expenditures, escalating overruns early.
• Coordinate invoice review, coding, and reconciliation during shipyard periods to ensure costs are captured against the correct budget.
• Track purchasing, manufacturing, shipping, delivery, and installation of hotel FF&E, equipment, materials, and project supplies.
• Coordinate contractors and vendors, including scheduling, access, and completion of scopes.
• Maintain project scope documentation and track changes throughout execution with cost/schedule impact awareness.
• Maintain dashboards and provide updates on schedule, budget, procurement, risks, open items, and completion status to leadership.
• Conduct project walkthroughs, manage punch lists, track deficiencies, and close out documentation, warranties, and final costs.
• Work with Hotel Operations, Technical, Marine, Supply Chain, Finance, designers, shipyards, and vendors to support project delivery.
• Capture lessons learned after shipyards and major projects to improve tools, processes, and standards.

Skills

Project management

Budget management

Contractor management

Shipyard operations

Cross-functional coordination

Travel readiness

Education

BA/BS in Project Management, Construction Management, Engineering, Hospitality, Business, or related field

Tools

Microsoft Office

PM tools

Job description

JOB SUMMARY

The Hotel Facilities Project Manager supports the planning, coordination, and execution of hotel-related capital, maintenance, refurbishment, and shipyard projects across the Lindblad Expeditions fleet. Working closely with the Sr. Superintendent of Hotel, this position provides dedicated project management oversight to ensure hotel projects are delivered safely, on schedule, within approved budgets, and in accordance with Lindblad’s operational, brand, and guest experience standards. The role serves as a key link between shipboard teams, Technical, Supply Chain, Finance, contractors, vendors, and shipyards, with particular responsibility for project schedules, procurement tracking, contractor coordination, budget management, onsite shipyard execution, and project closeout.

ESSENTIAL DUTIES

• Project Management: Develop and manage hotel project plans, schedules, milestones, budgets, risks, and deliverables from planning through execution and closeout.
• Shipyard & Drydock Planning: Support the Sr. Superintendent in planning and follow up hotel scopes for drydocks, refits, refurbishments, and other vessel projects, ensuring scopes, materials, contractors, and timelines are aligned before vessel arrival.
• Onsite Project Execution: Provide onsite project management during shipyards and major projects, coordinating contractors, vendors, shipboard teams, and internal stakeholders to ensure work is completed according to scope, schedule, quality, and budget.
• Budget & Cost Tracking: Maintain detailed project budget tracking, commitments, forecasts, change orders, and actual expenditures, escalating potential overruns or variances early.
• Invoice & Cost Coding: Coordinate invoice review, coding, and reconciliation during shipyard periods to ensure costs are accurately captured against the appropriate vessel, project, and capital or operating budget.
• Procurement Tracking: Partner with Supply Chain to track purchasing, manufacturing, shipping, delivery, and installation of hotel FF&E, equipment, materials, and project supplies.
• Contractor & Vendor Coordination: Coordinate contractors and vendors, including scheduling, access, onboard requirements, deliverables, and completion of assigned scopes.
• Scope & Change Management: Maintain project scope documentation and track changes throughout execution, ensuring cost and schedule impacts are understood and appropriately approved.
• Project Reporting: Maintain clear project dashboards and provide regular updates on schedule, budget, procurement, risks, open items, and completion status to the Sr. Superintendent and Hotel Operations leadership.
• Quality & Project Closeout: Conduct project walkthroughs, maintain punch lists, track deficiencies through completion, and ensure documentation, warranties, invoices, and final project costs are properly closed out.
• Cross-Functional Coordination: Work closely with Hotel Operations, Technical, Marine, Supply Chain, Finance, shipboard leadership, designers, shipyards, and external vendors to support successful project delivery.
• Continuous Improvement: Capture lessons learned following shipyards and major projects and help improve project management tools, planning processes, cost controls, and execution standards across the fleet.

REQUIRED QUALIFICATIONS

• BA/BS degree in Project Management, Construction Management, Engineering, Hospitality, Business, or related field preferred.
• 5–8 years of experience in project management, marine refurbishment, hospitality facilities, construction, shipyard operations, or a related field.
• Demonstrated experience managing multiple projects, budgets, contractors, schedules, and procurement activities.
• Cruise, maritime, hotel renovation, or shipyard experience strongly preferred.
• Project management certification such as PMP preferred but not required.
• Strong project management, organization, and execution skills.
• Strong financial discipline and ability to manage project budgets and cost tracking.
• Ability to manage multiple simultaneous projects and competing deadlines.
• Strong attention to detail, particularly around scopes, procurement, invoices, and change orders.
• Ability to identify project risks early and drive issues toward resolution.
• Strong contractor and vendor management skills.
• Comfortable working onsite in shipyards and operational vessel environments.
• Ability to travel extensively during drydock and major project periods.
• Proficiency in Microsoft Office, project management tools, and budget/procurement tracking systems.

OUR BENEFITS

• Travel benefits for employees and their family
• Voyage of Discovery trips for employees to travel as guests
• Health insurance including Medical, Dental, Vision
• 401(k) plan with employer match
• Long-Term Disability, Life & AD&D Insurance
• Flexible Spending Account (FSA) to be used for out-of-pocket medical and dependent care
• Pre-Tax Commuter Benefit
• 7-8 Paid Holidays
• 1 Floating Holiday Options
• Up to 15 days of vacation (pro-rated per anniversary year)
• Parental Leave
• Sick/personal days per city & state ordinance
• Pet Insurance discount

Hybrid Work Schedule

Positions based in our New York and Seattle offices follow a hybrid work schedule, requiring employees to work in the office Tuesday through Thursday, with the option to work remotely Monday and Friday. Candidates must reside within reasonable commuting distance of their designated office.

Communication Skills

Using the English language, this person must have the ability to read, write, and comprehend policies, legal guidelines, correspondence, and memos. Must also possess the ability to effectively communicate--both in writing and orally--with a professional demeanor.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee will also be required to write and type. The employee is occasionally required to stand, walk, and reach with hands and arms.

COMPENSATION STATEMENT

Lindblad Expeditions determines the pay for positions using local, national, and industry-specific survey data. We evaluate external equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living. For new hires, we strive to make competitive offers allowing the new employee room for future growth. Salaries will be based on the applicant’s location, level of experience, education, and specialized knowledge and skills. An employee/candidate with a stronger skill set will receive higher pay.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

At Lindblad Expeditions, we simply could not do our work without the diverse kaleidoscope of humanity that creates and delivers our remarkable offerings across the planet. As a Company that respects and celebrates the inherent diversity in the places we explore, we recognize the need to mirror that same diversity and all the interconnected perspectives within our organization. We are committed to building a community of different genders, races, ages, sexual orientations, chosen identities, and countries of origin where every person brings their whole self to work and whose skills, talents, and abilities are valued. We believe we can explore further and in a more meaningful way by actively creating a more diverse and inclusive organization where everyone feels they belong.

Lindblad Expeditions is an equal opportunity employer. Individuals seeking employment at Lindblad Expeditions are considered without regard to race, sex, color, religion, national origin, age, disability, genetics, marital status, pregnancy, unemployment status, sexual orientation, citizenship status, or veteran status.

Target Bonus: 7.5%