Hotel Division Administrative Assistant

Sycuan-Casino; El Cajon (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

Sycuan-Casino is seeking a Hotel Division Administrative Assistant to provide comprehensive administrative support to all Hotel Division departments. The role involves coordinating department projects, processing payroll information, and maintaining filing and correspondence systems.

The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced hotel/casino environment. Prior casino experience is desirable but not required.

Qualifications

• Essential: High School Diploma or GED.
• Essential: 3 years of office administration experience.

Responsibilities

• Provides administrative and clerical support including composing reports, correspondence, and memos; prepares and processes payroll information within the scheduled pay period.
• Reviews and prioritizes incoming correspondence for Hotel Division Managers; maintains and updates the master filing.
• Places and receives office supply orders.
• Oversees asset disposal within Hotel Division.
• Organizes department projects, deadlines, schedules, and events with Hotel Division management on the casino/hotel floor.
• Communicates departmental information to staff and handles inquiries daily.
• Maintains a professional image in interactions and presentations.
• Assists in recognizing team member celebrations and coordinates departmental project support as directed.
• Performs other duties as assigned.

Skills

Office administration

Payroll processing

Documentation

Filing systems

Multi-tasking

Microsoft Word

Microsoft Excel

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Join our team as a Hotel Division Administrative Assistant!

Are you the kind of person who thrives on organization, enjoys keeping projects on track, and loves being the go-to support for a fast-paced team? Join our Hotel team as an Administrative Assistant and play a key role behind the scenes in helping multiple departments operate efficiently.

Job Purpose:

Provides administrative and clerical support to all Hotel Division Departments and assists in the coordination of department projects

Job Duties and Responsibilities:

(Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time)

• Provides administrative and clerical support by composing department reports, correspondence and interoffice memos, preparing, reviewing and correcting submitted payroll information within the scheduled pay period,processing, submitting and filing, onboarding and termination documents.
• Reviews and prioritizes incoming correspondence for the Hotel Division Managers review, approval, or signature, and maintains and updates the master filing.
• Places and receives office supply orders.
• Oversees the Hotel Division asset disposal process.
• Organizes and tracks department projects, deadlines, weekly schedules, and events by working and coordinating assignments with the Hotel Division management units on the casino/ hotel floor approved by the Manager.
• Provides timely communication of departmental information to department staff, and answering and screening inquiries regarding the Department on a daily basis.
• Maintains a professional department image by consistently communicating and presenting information in a professional manner in team member and business interactions.
• Assists in recognition of Team Member celebrations, representing the casino, and coordinating assistance for departmental projects as directed.
• Performs other duties as assigned.

Job Specifications:

Education and Experience:

Essential:

• High School Diploma or G.E.D.
• 3 years of office administration experience

Desirable:

• Casino work experience

Skills and Knowledge:

Essential:

• Ability to communicate and interact effectively with guests and team members
• Ability to prioritize and perform multiple tasks and assignments
• Ability to document and complete office forms
• Ability to maintain filing systems
• Ability to perform simple mathematical calculations
• Proficiency in word processing and spreadsheet applications
• Ability to appear for work on time
• Ability to maintain professionalism and composure
• Ability to understand and follow verbal directives and written directions
• Ability to accept constructive criticism

Desirable:

• Multi-lingual
• Proficiency in Microsoft Word and Excel

Supervisory/Managerial Accountability:

Direct: None

Indirect: None