Hotel Contracting & Sourcing Manager

Informa; Fort Lauderdale (FL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

401k match

Health insurance

PTO 15 days

Job summary

Informa in Fort Lauderdale seeks a Hotel Contracting & Sourcing Manager to lead strategic hotel portfolios and high-value contract negotiations for events. You will partner with Event Housing and Show teams to implement data-informed strategies, align with housing goals, and drive measurable results.

The role requires onsite presence three days per week, travel as needed, and a minimum of five years in hotel sourcing or related fields.

Qualifications

• Minimum of five years of experience in hotel sourcing, contract negotiations, hotel sales, or meeting planning.
• College degree or equivalent experience preferred.

Responsibilities

• Hotel Sourcing & Strategy Development: analyze data, market dynamics, and trends to inform sourcing decisions.
• Develop a Statement of Work for each event defining hotel selection strategies.
• Provide hotel sets tailored to event profiles and market conditions for optimal performance.
• Contract Negotiation & Risk Mitigation: negotiate hotel contracts and ensure adherence to best practices.
• Consult with stakeholders to align with revenue and show growth goals while mitigating risk.
• Relationship Management: maintain relationships with Hotel Global Sales, Informa Markets divisions, hotels, and CVBs; conduct site visits.
• Represent Informa's Housing team at industry events and build partnerships with housing vendors.

Skills

Hotel sourcing

Negotiation

Communication

Time management

MS Office

Data-driven decisions

Collaboration

Attention to detail

Strategic thinking

Education

Bachelor's degree or equivalent

Tools

Excel

Word

SharePoint

Teams

Job description

Company Description

Discover Informa, where no two days are the same. Here, you'll find the freedom, opportunity and support of a fantastic community to make a real impact.

We’re organised into divisions, but whichever part of Informa you work in, you'll be joining a vibrant community of 14,000 colleagues across 30 countries, and a fast-paced international company that’s a member of the UK's FTSE 100 group of leading businesses.

Job Description

This role can be based in our Fort Lauderdale office only.

The Hotel Contracting & Sourcing Manager serves as a strategic procurement expert responsible for developing comprehensive hotel portfolios and negotiating high-value contracts tailored to each assigned event's unique needs. This role requires collaboration with the Event Housing Manager and Show teams to develop and execute data-informed strategies that deliver measurable results for the Housing team's goals.

Key Responsibilities

Hotel Sourcing & Strategy Development

• Conduct analysis of historical performance data, current market dynamics, and future trends to inform strategic hotel sourcing decisions
• Develop a Statement of Work for each event defining clear strategies for hotel selection that result in more bookings, enhanced customer satisfaction, reduced risk, and meeting revenue goals.
• Leverage expert knowledge of hotel chains, brands, and individual markets to provide hotel sets tailored to event profiles, demographics, and market conditions for optimal performance.

Contract Negotiation & Risk Mitigation

• Effectively negotiate hotel contracts for assigned shows/events, ensuring adherence to Informa's best practices.
• Consult with key stakeholders to align with revenue and show growth goals while mitigating Informa's exposure to risk.

Relationship Management

• Cultivate and maintain strategic relationships with Hotel Global Sales organizations, Informa Markets divisions, individual hotel properties, and Convention & Visitors Bureaus through consistent communication, professional networking, and site visits.
• Represent Informa's Housing team at industry events fostering partnerships with housing vendors and Official Housing Companies while building collaborative networks that enhance sourcing capabilities and market intelligence.

Qualifications

Education & Experience

• Minimum of five years of experience in hotel sourcing, contract negotiations, hotel sales, or meeting planning.
• College degree or equivalent experience preferred.

Skills & Competencies

• Advanced knowledge of Hotel brand characteristics to inform strategic decision making.
• Strong, assertive negotiation capabilities with a track record of securing favorable contract terms.
• Proven excellence in customer-focused roles with superior written and verbal communication skills.
• Outstanding time management, prioritization, and organizational proficiency.
• Proficient in Microsoft Office Suite (Excel, Word, SharePoint, Teams) with the ability to quickly learn and adapt to project management software.
• Strategic, resourceful, and proactive disposition.
• Meticulous attention to detail with commitment to accuracy.
• Ability to make data informed decisions in dynamic, fast-paced environments.
• Collaborative mindset with positive attitude and team-oriented approach.

Work Requirements

• Onsite presence in an Informa office three days a week to maximize team collaboration and job support.
• Willingness to travel to events or meetings, including weekends if necessary.

Additional Information

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you're not spending time together in one of our offices or other workplaces - like at an Informa event - you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it - see what our colleagues have to say at LifeAt.Informa.com

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active colleague groups and networks promoting a positive, supportive, and collaborative work environment
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and ESPP offering company shares at a minimum 15% discount
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs
• As an international company, the chance to collaborate with teams around the world

The salary range for this role is $70,000 to $80,000. Actual offers will be determined using a combination of factors, including location, qualifications and relevant experience.

This job posting will expire on 30th November

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen.

If you would like to request reasonable adjustments or accommodation to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.