Hot Work Coordinator 1st Shift

BAE Systems, Inc.; San Diego (CA); On-site; USD 48,000 - 78,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Life insurance

Job summary

BAE Systems is seeking a Hot Work Coordinator to manage and coordinate all shipboard hot work permits and notifications during ship repair projects. You will work with ships force, contractors, and project teams to ensure safety, schedule adherence, and proper documentation.

The role requires familiarity with Navsea standards, strong communication, and experience in a shipyard environment. Full-time position with comprehensive benefits and a focus on safety and efficiency.

Qualifications

• Knowledge of hot work process and requirements in accordance with Navsea standards.
• Minimum 2 years work experience performing contractor work in ship repair, exposed to hot work permit requirements.
• Strong communication and organizational skills for coordinating with ships force, contractors, and management.
• Ability to review permits for safety compliance and deconflict daily hot work.
• Familiarity with IPS and shipboard safety requirements.

Responsibilities

• Coordinate hot work notification and execution for contractor hot work on ship repair projects.
• Receive, manage, and process hot work permits with ships force and contractor personnel.
• Maintain daily logs of hot work and document start/end times for shifts.
• Attend daily meetings to address hot work conflicts and safety concerns.

Skills

Hot Work process knowledge

Navsea standard items

Safety procedures

Communication skills

MS Office proficiency

Tools

Microsoft Word

Excel

Job description

• Accomplish duties and responsibilities as Hot Work Coordinator (HWC) in accordance with Navsea standard item 009-08, having the sole function of coordinating hot work notification and execution for all contractor hot work performed daily during assigned ship repair project.
• Receive, manage, and process hot work permits with ships force and contractor personnel, being the central point of contact in processing and coordinating all shipboard hot work.
• Maintain required daily logs of hot work being conducted onboard ship, being accountable for knowing all hot work in progress at any given day and time, documenting hot work start and end times for assigned shift.
• The HWC to attend meetings daily with project team/contractors/ships force/customer, addressing hot work conflicts of various contractor and shipboard work, and participation in Fire Safety Council (FSC) meetings in providing hot work information as requested. Work and communicate with assigned ship repair Project management team, trade and subcontractor personnel, and Government AIT groups the limitations of daily submitted hot work permits and the limitations of same-day hot work permit submittals.
• Prioritize hot work allocation based on ship project Integrated Production Schedule (IPS) and de-conflict production work by ship compartment areas in support of ship safety and project team direction.
• The HWC to generate and submit required reports via Condition Found Report (CFR) documenting the weekly recap of hot work permits submitted and executed, with related information of those hot work permits why they were not executed as planned. Work with the project team IPS to identify and summarize in a report the two-week forecast of planned hot work and submit as a required report.
• Work with designated ships force hot work responsible representatives, the ship’s Fire Marshalls, in reviewing and submitting planned daily hot work permits, addressing any concerns from ships force on the safety requirements, and communicate with applicable hot work teams for safety awareness and production work de-confliction.
• Conduct the job duties and responsibilities of the assigned project Hot Work Coordinator in accordance with BAE Operations Procedure. Review and become knowledgeable of BAE Hot Work Operations Procedure, including personnel responsibilities and safety requirements.
• The HWC to understand the IPS and what project managers are working on a daily basis to ensure hot work permits are not being worked during any event to where hot work would be secured (painting, ammo transfer, fuel transfer, etc.). The HWC shall deconflict any issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team as required.
• The HWC is required to discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. The HWC's job is extremely vital on each project, knowingly having an impact on project schedule and budget performance of planned hot work permits not worked. Safety is the number one priority for the HWC. The HWC shall be fully involved in each permit by reviewing for accuracy prior to submitting to ships force.
• The HWC position requires working in shipyard environment, exposed to shipboard production generated noise and walking through production work areas onboard ship with PPE and safety awareness at all times. Daily work areas are onboard ship compartments, meeting with designated representatives responsible for the planned hot work, documenting start and end times of hot work being conducted for assigned shift, and maintaining daily hot work log as required.

Job Description

• Accomplish duties and responsibilities as Hot Work Coordinator (HWC) in accordance with Navsea standard item 009-08, having the sole function of coordinating hot work notification and execution for all contractor hot work performed daily during assigned ship repair project.
• Receive, manage, and process hot work permits with ships force and contractor personnel, being the central point of contact in processing and coordinating all shipboard hot work.
• Maintain required daily logs of hot work being conducted onboard ship, being accountable for knowing all hot work in progress at any given day and time, documenting hot work start and end times for assigned shift.
• The HWC to attend meetings daily with project team/contractors/ships force/customer, addressing hot work conflicts of various contractor and shipboard work, and participation in Fire Safety Council (FSC) meetings in providing hot work information as requested. Work and communicate with assigned ship repair Project management team, trade and subcontractor personnel, and Government AIT groups the limitations of daily submitted hot work permits and the limitations of same-day hot work permit submittals.
• Prioritize hot work allocation based on ship project Integrated Production Schedule (IPS) and de-conflict production work by ship compartment areas in support of ship safety and project team direction.
• The HWC to generate and submit required reports via Condition Found Report (CFR) documenting the weekly recap of hot work permits submitted and executed, with related information of those hot work permits why they were not executed as planned. Work with the project team IPS to identify and summarize in a report the two-week forecast of planned hot work and submit as a required report.
• Work with designated ships force hot work responsible representatives, the ship’s Fire Marshalls, in reviewing and submitting planned daily hot work permits, addressing any concerns from ships force on the safety requirements, and communicate with applicable hot work teams for safety awareness and production work de-confliction.
• Conduct the job duties and responsibilities of the assigned project Hot Work Coordinator in accordance with BAE Operations Procedure. Review and become knowledgeable of BAE Hot Work Operations Procedure, including personnel responsibilities and safety requirements.
• The HWC to understand the IPS and what project managers are working on a daily basis to ensure hot work permits are not being worked during any event to where hot work would be secured (painting, ammo transfer, fuel transfer, etc.). The HWC shall deconflict any issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team as required.
• The HWC is required to discuss daily any issues/concerns regarding hot work to the Supervisor and Ships Force. The HWC's job is extremely vital on each project, knowingly having an impact on project schedule and budget performance of planned hot work permits not worked. Safety is the number one priority for the HWC. The HWC shall be fully involved in each permit by reviewing for accuracy prior to submitting to ships force.
• The HWC position requires working in shipyard environment, exposed to shipboard production generated noise and walking through production work areas onboard ship with PPE and safety awareness at all times. Daily work areas are onboard ship compartments, meeting with designated representatives responsible for the planned hot work, documenting start and end times of hot work being conducted for assigned shift, and maintaining daily hot work log as required.

Required Education, Experience, & Skills

• Knowledge of Hot Work process and requirements in accordance with Navsea standard items.
• Minimum 2 years work experience performing contractor work in ship repair, exposed to the hot work permit requirements, shipboard fire prevention and safety procedures.
• Working knowledge of shipboard compartment layout, the meaning of adjacent compartments relative to contractor work, and able to maneuver through a ship via decks and blkhds to locate any given shipboard area and compartments.
• Able to review each submitted permit for clarity and what to look for on a permit (adjacent spaces, type of hot work, etc).
• Understand the IPS and what the other Ship Superintendents are working on daily to ensure hot work permits are not being authorized during any event to where hot work would be secured (ammo transfer, fuel transfer, etc).
• Ability to deconflict any issues/discrepancies with each hot work permit to the Hot Work Supervisor and Ships Management Team if required while on the deck plates or in the office.
• Good communication and organizational skills.
• Ability to work with and speak to large groups of people with the basis understanding of shipboard safety, fire prevention and the hot work process.
• Working knowledge of Microsoft based computer programs specifically WORD and Excel to develop and submit reports to customer via CFR process.
• Positive attitude, Team-oriented individual engaged in safe shipyard work practices, open approach to problem solving, and ability to work through high demand, detail driven work-flow environment.

Preferred Education, Experience, & Skills

• Familiar with US Navy structure of shipboard personnel and respective working departments onboard Navy ships.
• Previous work experience as Hot Work Coordinator, working in a ship repair contractor environment for the US Navy.
• Familiar with different types of hot work performed onboard ship as contractor work scope
• Knowledge and participation of Fire Safety Council (FSC) meetings with all required contractor, Government, and ships force personnel.
• PAI certification.

Pay Information

Full-Time Salary Range: $48438 - $77500

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Platforms & Services

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.