Hosting Services Outreach and Engagement Coordinator

Code4lib; Northern (KY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Lyrasis is seeking an Outreach and Engagement Coordinator to advance the adoption of open-source hosted services for libraries, archives, and museums. You will manage the full SaaS sales lifecycle from lead generation to contract execution while supporting renewals and ongoing account management.

In this fully remote role, you will engage with cultural heritage institutions, present solutions, and collaborate across marketing, technical, and program teams to align with technology priorities and

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 3 years of client-facing work experience.
• Experience with archive/library technology and open source.
• Ability to present in-person and remotely (Zoom, WebEx).
• Strong time management, organization, and prioritization.

Responsibilities

• Plan and execute hosted service outreach from inquiry to contract.
• Lead consultative interviews to determine client needs and quotes.
• Collaborate with institutional contacts to meet procurement needs.
• Provide introductory technology walkthroughs tailored to clients.
• Communicate on-board status and prioritization to teams.
• Serve as project liaison with external partners and internal teams.
• Prepare detailed RFP/RFQ responses and proposals.
• Give presentations at conferences and events.
• Perform other project-related duties as assigned.

Skills

Library systems

Customer service

Time management

Team collaboration

Consultative outreach

Open-source software knowledge

Communication skills

Archival knowledge

Education

Bachelor's Degree in a relevant field

Master's Degree in a relevant field

Tools

Zoom

WebEx

Microsoft Office

GSuite

CMS (Content Management Systems)

Job description

Hosting Services Outreach and Engagement Coordinator

If you care deeply about the future of libraries and archives and love helping fellow practitioners solve technology challenges, this role was built for you. Lyrasis is seeking an Outreach and Engagement Coordinator who blends strong digital archival literacy with a communicative, proactive spirit. In this fully remote position, you will serve as a trusted partner to our community by introducing cultural heritage institutions to open-source hosted tools, managing outreach from initial interest to signed agreement, and keeping existing clients supported. It’s an ideal fit for an digital archives enthusiast who thrives on daily interaction, public presentation, and community advocacy.
Application deadline: September 21, 2026

Job Description:

The Outreach and Engagement Coordinator works as part of an outreach team to support the full suite of open-source hosted services: ArchivesSpace, CollectionSpace, DSpaceDirect, and DuraCloud Preserve. The Outreach and Engagement Coordinator is a key contact and maintains responsibility for ensuring all potential and existing clients receive professional and accurate guidance in their use of the hosted services. This role requires someone who enjoys daily engagement with our libraries, archives and museum communities and is or becomes fluent in the benefits of working with a non-profit service provider.

The Outreach and Engagement Coordinator is responsible for successfully leading clients through the Software-as-a-Service sales process - from developing new leads through to full contract execution. This role manages both new inquiries/new clients and renewals/existing clients. Responsibilities include fulfilling new proposals, renewing existing contracts, engaging in general account management activities and more.

This collaborative role provides opportunities to work across functional teams, such as marketing, to develop targeted and ongoing marketing and participation in other outreach activities. Meaningful collaboration with the technical and program teams is a critical part of this role, as we strive to align with Community Supported Technology priorities and initiatives in a service environment. This position is a blend of autonomous work and team/cross team engagement with a goal of providing excellent service, subject matter expertise and a working understanding of the client's needs.

Duties/Responsibilities:

• Plan and execute the hosted service outreach process with new clients, from initial inquiry through to contract completion.

• Manage complex, consultative interviews to determine client's needs and deliver itemized quotes based on consultation.

• Collaborate with multiple points of contact at an institution in order to ensure mutual contract and procurement needs are met.

• Introduce clients to technology, providing introductory walkthroughs tailored to the needs of each organization.

• Effectively communicate on-board status, observations, and needs prioritization to appropriate team members.

• Ensure effective communication is provided to all clients. Serve as the central project liaison with external partners and internal teams.

• Develop thorough, detailed, and clear written documents in response to requests for proposals and requests for quotations, as needed.

• Make presentations and attend conferences/in-person events, as needed.

• Other project-related duties as assigned.

Required Skills and Qualifications:

• General knowledge of library systems, including an understanding of archival, preservation, and digital asset management systems.

• Strong customer service orientation and interpersonal skills.

• Demonstrated ability to effectively manage multiple priorities. Must possess self-directed initiative and excel in time management, organization, and prioritization.

• Ability to work independently and as a member of a team.

• Ability to build relationships and work collaboratively with people and organizations internal and external to Lyrasis.

• Ability to take a consultative, strategic approach to outreach and client relationship building.

• General understanding of the open-source software development process and life cycle.

• Demonstrated experience interacting with software engineers, developers, and business teams.

• Demonstrated oral and written communication skills, including experience presenting both in-person and virtually.

• Strong analytical and problem-solving skills.

• Exceptional attention to detail and a proven track record of thorough task execution.

• Bachelor's Degree in a relevant field of study or equivalent relevant work experience.

• 3 years of related client-facing work experience.

• Experience using archive and/or other library technology - particularly open source.

• Experience presenting in-person and via remote technology (such as Zoom, WebEx, etc.).

• Experience with Microsoft Office and/or GSuite products and website editors or content management programs.

Preferred Qualifications:

• Master's Degree in a relevant field of study or equivalent relevant work experience.

• 5+ years of related client-facing work experience.

• Familiarity with ArchivesSpace, CollectionSpace, DSpace/DSpaceDirect, DuraCloud Preserve, or other archival, collection management, digital preservation, and/or digital asset management systems.

• Familiarity with Customer Relationship Management (CRM) systems and forecasting methodologies.

• Familiarity with Zendesk ticketing, Basecamp, Confluence, etc.

• Experience working in a library or archive.

• Experience working in a remote position.

Supervisory Responsibilities:

• None

Physical Demands:

• This position is fully remote and requires sedentary work that primarily involves sitting/standing. Incumbent must be able to meet and communicate regularly via Zoom, Microsoft Teams, and/or other teleconferencing means.

• While this position is 100% remote, it requires occasional travel to Lyrasis company events and in-person professional development and conferences.