Hospitality Sales Support Admin

Highgate; Carolina (PR); On-site; USD 17,000 - 30,000; Full time

Job summary

Highgate, a premier real estate investment and hospitality management company, is seeking an Administrative Assistant for its San Juan sales and marketing office. The role supports clerical tasks, prepares proposals and reports, and coordinates communications with clients and vendors.

The position requires 1–3 years in a similar role, strong organizational skills, and full bilingual capability, with occasional long hours. Employment is at the Embassy Suites San Juan property in Isla Verde.

Qualifications

• High school diploma or equivalent; advanced degrees preferred.
• 1–3 years in administrative or sales support, hospitality experience preferred.
• Strong organizational and multitasking abilities; excellent written and verbal communication.

Responsibilities

• Answer and route calls and emails promptly.
• Maintain filing systems for sales documents.
• Prepare contracts, proposals, and reports.
• Assist with marketing materials and presentations.
• Support sales managers with scheduling and client communications.
• Greet clients, guests and vendors professionally.
• Ensure smooth daily operations of the sales office.
• Stay updated on department software and tools.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Fully bilingual

Confidentiality

Hospitality experience

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Hilton OnQ

Delphi FDC

Job description

Highgate, a premier real estate investment and hospitality management company, is seeking an Administrative Assistant for its San Juan sales and marketing office. The role supports clerical tasks, prepares proposals and reports, and coordinates communications with clients and vendors.

The position requires 1–3 years in a similar role, strong organizational skills, and full bilingual capability, with occasional long hours. Employment is at the Embassy Suites San Juan property in Isla Verde.