Hospitality & Facilities Coordinator

Precoa; Portland (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

PTO 18 days + holidays

Parental leave 6 weeks

Health / Dental / Vision

401k with company match

Life insurance $25k

Job summary

Precoa in Portland, OR is seeking a Hospitality and Facilities Office Coordinator to create a welcoming workplace where employees feel supported and able to do their best work. You will sit at the center of our Home Office operations, coordinating facilities, assisting colleagues, and ensuring every space and experience reflects the care we bring to families and communities.

You’ll greet guests, prep meeting spaces, manage vendor relationships, and help execute company events.

Qualifications

• High School Diploma preferred
• Valid Driver’s License
• Exceptional organization and attention to detail
• Ability to manage multiple priorities with ease and build systems that keep people, information, and operations running smoothly
• A hospitality-driven mindset
• Strong communication and professionalism
• Adaptability and technical comfort with tools such as Microsoft Office, Google Workspace, and project management platforms like Trello, ClickUp, or Asana

Responsibilities

• Serve as the first point of contact for employees, guests, and partners while maintaining organized, well-stocked common areas that make the office feel inviting and ready for the day
• Coordinate facilities requests, manage vendor relationships, oversee mail and supplies, and maintain the systems that keep daily operations flowing
• Coordinate conference rooms, order catering and supplies, and ensure meetings, team gatherings, and partner visits are set up for success.
• Coordinate new hire welcome boxes and employee gifts, and partner with the Experience Team to help bring events, celebrations, and recognition moments to life

Skills

Organization

Attention to detail

Multi-tasking

Hospitality mindset

Communication

Adaptability

MS Office

Google Workspace

Trello

ClickUp

Asana

Education

High School Diploma

Tools

Microsoft Office

Google Workspace

Trello

ClickUp

Asana

Job description

Create a Welcoming Workplace Where People Thrive Some roles quietly shape the daily experience of an entire company. This is one of them!

As the Hospitality and Facilities Office Coordinator, you will help create a workplace where people feel welcomed, supported, and able to do their best work. You will sit at the center of our Home Office operations, coordinating facilities, supporting employees, and ensuring every space and experience reflects the care we bring to families and communities.

From greeting guests and preparing meeting spaces to partnering across departments and helping execute company events, your work will influence the rhythm of the office every day.

If you take pride in creating organized, thoughtful environments where people feel taken care of, this role offers the chance to turn everyday details into meaningful experiences!

What You’ll Do (and Why You’ll Love Doing It) In this role, the small details matter. Your organization, anticipation, and care will shape the environment where people collaborate, celebrate, and grow.

Create a Welcoming Workplace Experience

• Serve as the first point of contact for employees, guests, and partners while maintaining organized, well-stocked common areas that make the office feel inviting and ready for the day

Keep the office running smoothly

• Coordinate facilities requests, manage vendor relationships, oversee mail and supplies, and maintain the systems that keep daily operations flowing

Prepare spaces where great work happens

• Coordinate conference rooms, order catering and supplies, and ensure meetings, team gatherings, and partner visits are set up for success.

Support Meaningful Employee And Company Moments

• Coordinate new hire welcome boxes and employee gifts, and partner with the Experience Team to help bring events, celebrations, and recognition moments to life

Requirements If you have these skills, we want to talk with you!

• High School Diploma preferred
• Valid Driver’s License
• Exceptional organization and attention to detail
• Ability to manage multiple priorities with ease and build systems that keep people, information, and operations running smoothly
• A hospitality-driven mindset
• Strong communication and professionalism
• Adaptability and technical comfort with tools such as Microsoft Office, Google Workspace, and project management platforms like Trello, ClickUp, or Asana

Benefits What we offer you as part of #PrecoaLife

• Competitive exempt salary based on experience
• 18 days PTO and 10 paid holidays annually
• Minimum 6-weeks parental leave
• Health, Dental, and Vision benefits
• 401k, with company match and $25,000 Life Insurance Policy

About Precoa At Precoa, our people are the heart of our success. Core Employees strive to live our values of kindness, progression, and craftsmanship every day — bringing emotional intelligence, common sense, positivity, and authentic connection to everything they do.

If you love solving challenges, building real relationships, and driving meaningful results, you’ll feel right at home here.

We’re a national leader in the preneed industry. Our passion is helping people plan today so their families can focus on connection when they need it most. Recognized as one of The Oregonian’s Top Workplaces for 14 consecutive years, we’re committed to creating a place where you can live a fulfilling life, do meaningful work, grow your potential, and enjoy the journey along the way.

Headquartered in Portland, OR, with a satellite office in Utah, we’re a team driven to make a difference — every day, through every connection.