Hospital Manager

New Frontier Animal Medical Center; Town of Texas, Northern (WI, KY); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

PTO

Sick Leave

Health Insurance

Dental & Vision Insurance

SIMPLE IRA with 3% Match

Job summary

Godley Animal Clinic in Godley, TX is seeking an experienced Hospital Manager to lead daily operations, finances, and staff. This role offers autonomy and influence over how the hospital runs while focusing on patient care and client satisfaction.

You will oversee budgeting, vendor relations, inventory, HR processes, and compliance programs in a growing practice with opportunities for professional growth.

Qualifications

• Previous management experience in a veterinary hospital, medical practice, or related healthcare/retail setting (required)
• Working knowledge of DEA and OSHA compliance requirements
• Experience with inventory control, purchasing, and vendor negotiation
• Proven track record recruiting, hiring, and building strong teams
• Comfort managing budgets, reconciling cash/financial reports, and reviewing basic financial metrics
• Excellent organizational and multitasking skills in a fast-paced environment
• Strong written and verbal communication with a customer-service mindset
• CVPM a plus, not required
• Proficiency with Microsoft Office/Google Suite and veterinary practice management software

Responsibilities

• Lead Day-to-Day Financial Operations: manage daily sales, deposits, A/R and A/P workflows, vendor payments, payroll inputs, and partner with owner on bookkeeping and budgeting.
• Run the Clinic: manage inventory, vendor relationships, equipment, and facility needs.
• Build the Team: lead recruiting, onboarding, scheduling, and staff development.
• Champion the Client Experience: resolve client concerns and grow the practice's reputation.
• Keep Us Compliant: maintain DEA, OSHA, radiation safety compliance and licenses.

Skills

Leadership

Budgeting

Staff recruitment

Financial reporting

Communication

Office software

Practice management software

Education

CVPM (Certified Veterinary Practice Manager)

Tools

Microsoft Office/Google Suite

Veterinary practice management software

Job description

Hospital Manager — Godley Animal Clinic Godley, TX

Job Type: Full-Time Pay: $50,000 - $65,000 per year, plus performance-based bonus opportunities

What We Offer

• Real autonomy over day-to-day operations — this is a leadership role, not just a task list
• Paid Time Off (PTO)
• Sick Leave
• Health Insurance
• Dental & Vision Insurance
• SIMPLE IRA with 3% Match

About Us

Godley Animal Clinic is a trusted, community-focused veterinary practice dedicated to treating every patient like family. We're looking for an experienced, hands-on Hospital Manager to lead our day-to-day operations — someone who thrives on organization, takes ownership of the details, and genuinely cares about our clients, patients, and team. This is an opportunity to be a true operational partner in a growing practice, with real influence over how the hospital runs and room to grow with us.

Your Impact as Hospital Manager

• Lead Day-to-Day Financial Operations: Manage daily sales and cash reconciliation, deposits, accounts receivable and payable workflows, vendor payments, and payroll inputs. Work closely with the owner to support accurate bookkeeping, financial reporting, budgeting, and performance review.
• Run the Clinic: Manage inventory, vendor relationships, equipment, and facility needs so the hospital never misses a beat.
• Build the Team: Lead recruiting, hiring, onboarding, and scheduling to keep the clinic fully and appropriately staffed. Lead the new hires with on-boarding
• Champion the Client Experience: Be the go-to problem-solver for clients and staff, and help grow the practice's reputation in the community.
• Keep Us Compliant: Maintain DEA, OSHA, and radiation safety compliance so the hospital is always audit-ready. Keep up with DVM licenses and different memberships

Key Responsibilities

Financial & Administrative Operations

• Reconcile daily/weekly sales reports and cash drawer counts; prepare accurate bank deposits
• Run accounts receivable weekly; work with front desk to resolve unpaid client balances
• Review and approve payroll inputs, including timesheets, PTO/sick time, bonuses, and employee changes; coordinate payroll processing with the clinic’s payroll provider and CPA; ensure vendor invoices are paid on schedule.
• Monitor CareCredit and online pharmacy (client portal) usage and reconcile as needed
• Review monthly financial reports and key practice metrics with the owner and CPA, identify operational issues, and implement agreed-upon improvements.

Inventory & Vendor Management

• Manage day-to-day ordering and stock levels across pharmaceuticals, medical supplies, and retail products
• Maintain vendor relationships (distributors, manufacturers, service providers) and negotiate pricing where possible
• Perform routine and biennial inventory counts/audits; monitor and remove expired product on a monthly basis
• Reconcile incoming orders against packing slips and update inventory records accurately

Compliance & Safety

• Maintain DEA controlled-substance logs and inventory in partnership with the lead veterinarian
• Keep OSHA programs current, including SDS sheets, PPE protocols, and safety training records
• Maintain radiation safety compliance, including dosimeter tracking and required state reporting
• Prepare for and respond to inspections or compliance reviews

Staffing & HR

• Manage the full hiring cycle: postings, applications, interviews, references, and working interviews
• Approve schedules and time-off requests; proactively manage staffing levels against patient volume
• Support onboarding, training coordination, and performance conversations
• Maintain accurate employee files and time-off records

Client Experience & Marketing

• Serve as the primary point of resolution for client concerns that can't be handled by the care team
• Encourage and monitor client reviews (Google, Facebook) and manage the clinic's online reputation
• Oversee professional, on-brand social media presence and website updates
• Support community outreach and client education initiatives

Facilities, Equipment & Systems

• Coordinate equipment maintenance and repairs with manufacturers or third-party vendors
• Manage practice management software, communication platforms, and security systems
• Maintain organized supply storage and oversee clinic cleanliness standards
• Manage software/IT vendor relationships for practice management and communication systems

• Previous management experience in a veterinary hospital, medical practice, or related healthcare/retail setting (required)
• Working knowledge of DEA and OSHA compliance requirements
• Experience with inventory control, purchasing, and vendor negotiation
• Proven track record recruiting, hiring, and building strong teams
• Comfort managing budgets, reconciling cash/financial reports, and reviewing basic financial metrics
• Excellent organizational skills and the ability to multitask in a fast-paced environment
• Strong written and verbal communication skills; a customer-service mindset
• Proficiency with Microsoft Office/Google Suite and veterinary practice management software
• Certified Veterinary Practice Manager (CVPM) a plus, not required

Physical Requirements:

• Ability to lift up to 50 lbs
• Ability to fill in as treatment room technician/assistant or reception if necessary
• Ability to stand, walk, bend, and stoop for extended periods
• Ability to manage multiple priorities and interruptions in a clinical environment