Hospital Biomedical Engineering Secretary – Day Shift

Children's of Alabama; Birmingham (AL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Children’s of Alabama Biomedical Engineering department is seeking an administrative professional to provide daily support in a busy hospital setting. You will answer calls and emails, manage work requests, and coordinate service for medical equipment to ensure safety and reliability.

The role includes maintaining maintenance records, processing invoices and contracts, and assisting with reports and calendars for the department. Day shift, 7:00 am–3:30 pm, Monday–Friday, on site.

Qualifications

• High School Diploma or equivalent is required.
• Experience with work order databases and hospital environments is preferred.
• Proficiency in Microsoft Word, Outlook and Excel is expected.

Responsibilities

• Provide administrative and operational support to the Biomedical Engineering Department.
• Serve as primary contact for telephone, email, work requests, vendors, employees and other departments.
• Coordinate medical equipment service requests and maintain computerized maintenance records.
• Manage department calendars and documentation; process invoices and service contracts; prepare reports.
• Support daily administrative functions of the department.

Skills

MS Word

MS Outlook

MS Excel

Education

High School Diploma or Equivalent

Job description

In Biomedical Engineering at Main Campus McWane Building

Work schedule will be Full-time on the Day Shift, Monday-Friday, 7am-3:30pm.

Summary:

The Secretary provides administrative and operational support to the Biomedical Engineering Department. This position serves as a primary point of contact for telephone, email, work requests, vendors, employees, and other departments. Responsibilities include coordinating medical equipment service requests, maintaining computerized maintenance records, managing department calendars and documentation, processing invoices and service contracts, preparing reports, and supporting the daily administrative functions of the department.

Other information:
Experience:

• Work order database and hospital experience preferred

Skills:

• Proficiency with Microsoft Word, Outlook, and Excel

Education with Equivalent Qualifications:
Essential:
* High School Diploma Graduate or Equivalent

The Children’s of Alabama Biomedical Engineering department provides safety and support for patients and clinical staff through medical equipment management. The department is responsible for the safety of the entire medical equipment inventory, including almost 20,000 devices ranging from blood pressure machines to x-ray systems. The Biomedical Engineering Medical Equipment Management Plan is designed to ensure the safety of medical equipment used in the hospital, in compliance with regulatory mandates, in a cost-effective way. The management of medical equipment includes technical and engineering support with expertise in asset management, regulatory compliance, safety, operational instruction, and equipment maintenance services. Regulatory compliance is a top priority for the Biomedical Engineering department ensuring local, state, and federal standards are met. The department ensures electrical safety for medical equipment through scheduled, rigorous preventive maintenance, and safety checks. Equipment maintenance services include preventive maintenance, repair, and calibrations to ensure optimal operation and safety of medical equipment. The Biomedical Engineering and Technical teams provide high quality support to ensure the safety, accuracy, and reliability of medical equipment at Children’s of Alabama.

Schedule: 7a - 3:30p, Day Shift, Monday-Friday Standard Days