Hospice Office Assistant

ONeill Management; Bay Village (OH); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Tuition Reimbursement

Medical, dental and vision

401k with Company Match and Profit Sh0

Free Financial Advisors Available with

Hourly bonuses for picking up outside

Anniversary Dinners/Luncheons

Annual Cleveland Guardians Outing

Annual Cleveland Cavs Outing

Wellness program – Discounted medical;

Recognition weeks for all departments

Employee Exceptional Service cards

Annual Employee off-site Christmas{t}P

Family-oriented resident/staff events

Job summary

O’Neill Healthcare Hospice in Bay Village, OH is seeking an Office Assistant to support the Clinical Director/Administrator with clerical, accounts payable, and HR/payroll tasks in the office. This regular full-time role coordinates and assists across administrative functions to keep the hospice operations running smoothly.

The position involves handling correspondence, data entry, patient chart setup, and regulatory paperwork, with a focus on confidentiality and accuracy in a healthcare

Qualifications

• Minimum of two years' experience in hospice or health care (preferred).
• At least 18 years of age.

Responsibilities

• Provides assistance to the Administrator, maintaining confidential files and general office condition.
• Handles all correspondence and word processing for the hospice organization.
• Answers telephone and routes inquiries appropriately.
• Maintains administrative and clerical files; data entry and chart setup for hospice patients.
• Files hospice aide visit notes and recertification papers.
• Uploads signed certificates/recerts to the documentation system and files hard copies.
• Filing of documents as requested.
• Mails correspondence to families and physicians; maintains a log of items sent.
• IDT preparation.
• Completes Notice of Election and Medicaid Hospice Enrollment when applicable for new admissions; updates portal.
• Closes out patient clinical records upon discharge.
• Maintains current patient statistics in MIS.
• HR/Payroll functions.
• QAPI audit completion as assigned.
• Other duties as assigned by the Director.

Skills

Business machine knowledge

Medical terminology

Education

1-2 year business college

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Hospice Office Assistant

REGULAR FULL TIME Bay Village, Bay Village, OH, US

O'Neill Healthcare Hospice is looking for an office assistant! This position coordinates and assists the Clinical Director/Administrator in maintaining the clerical functions, accounts payable functions and HR/payroll functions in the office.

O’Neill Healthcare offers a wide range of employee recognition/incentive programs:

• Tuition Reimbursement
• Medical, dental and vision
• 401k with Company Match and Profit Sharing
  • Free Financial Advisors Available with Participation
• Hourly bonuses for picking up outside of normally scheduled shifts
• Anniversary Dinners/Luncheons
• Annual Cleveland Guardians Outing
• Annual Cleveland Cavs Outing
• Wellness program – Discounted medical insurance and $ bonuses twice a year
• Recognition weeks for all departments
• Employee Exceptional Service cards
• Annual Employeeoff-siteChristmas Party (when applicable)
• Family-oriented resident/staff events throughout the year (trick or treat, Easter egg hunt, fall festivals, etc.)

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES

1. Provides assistance to the Administrator, preserving the confidential nature of items of which he/she has knowledge. He/she must maintain the files, supplies and general office condition in an orderly manner.

2. Handles all correspondence and word processing for the hospice organization.

3. Answers telephone, which may include receiving inquiries, and channels them appropriately.

4. Is responsible for maintaining administrative and clerical files. Data entry and chart set up (computerized and paper) for hospice patients.

5. Files hospice aide visit notes certification/recertification papers after recording in the computerized documentation system.

6. Enters visit frequencies and ensures singed certs/recerts are current and in compliance with Medicare and Medicaid regulation. Uploads them to the computerized documentation system and ensures hard copy of forms are filed in patient charts.

7. Filing of documents as requested.

8. Mails correspondence to families and physicians. Keeps current log of what is sent to make sure they are returned with signature.

9. IDT preparation.

10. Completion of Notice of Election and Medicaid Hospice Enrollment when applicable for all new admissions. Updates Medicaid Hospice Enrollment portal when applicable with each recertification.

11. Closes out patient's clinical record when discharged.

12. Maintains current patient statistics utilizing the Management Information System.

13. HR / Payroll functions

14. QAPI audit completion as assigned.

16. Other duties as assigned by the Director.

POSITION QUALIFICATIONS

1. Minimum of two (2) years' experience, preferably in hospice or health care, or graduation from a one (1) or two (2) year business college preferred.

2. Is at least 18 years of age.

SKILLS REQUIRED

4. Business machine knowledge

5. Medical terminology

Who are we you may ask? We are a healthcare community that is family-owned and operated, providing senior care based on the following principles:

• A commitment to delivering the highest quality of care in the most personalized way possible
• An appreciation of our residents, their families, and the communities where our facilities are located
• Innovations in the services offered so that we remain current with market needs and clinical developments
• A dedication to the well-being and professional growth of our employees

Why is the company amazing? We are regularly recognized as one of the finest healthcare centers in Northeastern Ohio, ranking in the top 10 percent of all nursing homes in the State of Ohio for resident satisfaction. We are proud to earn the highly regarded CMS 5-Star Rating for our homes!