Hospice Medical Records Coordinator

Trucare; Louisville (CO); Hybrid; USD 26,000 - 32,000; Full time

Benefits offered by this job

Paid Vacation

401(k) with match

FSA & HSA available

Paid orientation

Paid training

Referral & signing bonuses

Job summary

TRU Community Care in Louisville, CO seeks a Hospice Medical Records Coordinator to maintain accurate patient records and ensure compliance with HIPAA, state, and accreditation standards. You will manage electronic and paper charts and support documentation across hospice and palliative care services.

The role requires 3+ years in medical records, familiarity with Word/Excel/Windows, and the ability to pass background checks and health screenings.

Qualifications

• 3+ years of experience in medical records
• 1+ years of experience in a medical office or medical records setting
• Familiarity with Microsoft Word, Excel, and Windows
• Knowledge of medical terminology
• Comfortable using computers and learning new systems
• Able to pass required background checks and drug screening
• Able to meet agency health screening and immunization requirements
• High school diploma or equivalent

Responsibilities

• Maintain accurate and complete patient records, both electronic and paper
• Review new patient charts for completeness and accuracy
• Scan, upload, file, and organize clinical documentation in the electronic health record
• Track documents requiring physician signatures and follow up as needed
• Process medical record requests in accordance with HIPAA
• Coordinate face-to-face scheduling and track completion with physicians, NPs, and IDG teams
• Monitor electronic reports and records for accuracy and completeness
• Help ensure charts meet regulatory and billing requirements
• Assist with audits and survey preparation by gathering and verifying documentation
• Answer incoming calls and route them to the appropriate staff
• Perform routine clerical tasks such as data entry, faxing, copying, and filing
• Work closely with clinical and volunteer teams to support timely and accurate record keeping

Skills

Medical records

MS Word

MS Excel

Windows

Medical terminology

Background checks

Health screening

High school diploma

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Windows

Job description

Founded as Boulder Hospice in 1976, TRU Community Care is a nonprofit healthcare organization serving Boulder, Denver, and surrounding counties. With a mission to affirm life at every step of the journey with illness and loss, TRU provides a continuum of care through TRU Hospice, TRU PACE (Program of All-Inclusive Care for the Elderly), TRU Palliative Care, TRU Grief Services, and Landmark Memory Care.

Title: Hospice Medical Records Coordinator
Schedule: Monday-Friday, 8am to 5pm
Pay: $19.14 to $23.10 per hour
Location: Louisville, CO

JOB SUMMARY

The Medical Records Coordinator keeps patient records accurate, organized, secure, and up to date. This role manages both electronic and paper records and helps ensure documentation meets agency, HIPAA, state, federal, and accreditation requirements for hospice and palliative care.

EDUCATION AND QUALIFICATIONS

• 3+ years of experience in medical records, highly preferred
• 1+ years of experience in a medical office or medical records setting, required
• Familiarity with Microsoft Word, Excel, and Windows
• Knowledge of medical terminology
• Comfortable using computers and learning new systems
• Able to pass required background checks and drug screening
• Able to meet agency health screening and immunization requirements
• High school diploma or equivalent

ESSENTIAL DUTIES

• Maintain accurate and complete patient records, both electronic and paper
• Review new patient charts for completeness and accuracy
• Scan, upload, file, and organize clinical documentation in the electronic health record
• Track documents requiring physician signatures and follow up as needed
• Process medical record requests in accordance with HIPAA
• Coordinate face-to-face scheduling and track completion with physicians, NPs, and IDG teams
• Monitor electronic reports and records for accuracy and completeness
• Help ensure charts meet regulatory and billing requirements
• Assist with audits and survey preparation by gathering and verifying documentation
• Answer incoming calls and route them to the appropriate staff
• Perform routine clerical tasks such as data entry, faxing, copying, and filing
• Work closely with clinical and volunteer teams to support timely and accurate record keepin

TRU's Benefits (Eligibility Varies by Position/Status):

• Paid Vacation time
• 401(k) with match
• FSA & HSA available
• Paid orientation
• Paid training
• Referral & signing bonuses (if applicable)

TRU Community Care is an Equal Opportunity Employer