Horticultural Projects Coordinator | Client & Site Support

WJ Landscape Companies; Monrovia (CA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

WJ Landscape Maintenance, Inc. is seeking a Horticultural Assistant/Enhancement Coordinator.

The role blends administrative coordination, project preparation, client communication, and on-site support to ensure timely, well-prepared projects for our luxury residential landscapes in the Greater Los Angeles area. The ideal candidate will learn Aspire Landscape Management Software, manage multiple tasks, and communicate clearly with clients and crews.

Qualifications

• Exceptional organizational skills with strong attention to detail.
• Comfortable learning new computer software and technology.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Self-motivated with excellent follow-through.
• Professional and positive attitude.
• Ability to work collaboratively with office staff and field teams.

Responsibilities

• Schedule and coordinate personnel and subcontracted technicians for tree, shrub, and other treatments.
• Communicate with clients about service windows and restrictions.
• Support the Horticulturalist with client visits and property evaluations.
• Prepare enhancement estimates from field notes.
• Organize job walk summaries and meeting notes.
• Assist with administrative tasks for enhancement recommendations.
• Prioritize and track enhancement opportunities from proposal through completion.
• Coordinate awarded projects with field crews.
• Create materials lists and order plant material and supplies.
• Prepare and verify installation materials and instructions.
• Communicate project details to production staff.
• Monitor progress and resolve issues.
• Assist with client correspondence and follow-ups.
• Maintain professional client experience.
• Become proficient in Aspire Landscape Management Software.
• Enter estimates and project data accurately.
• Maintain organized digital records (irrigation legends, planting notes).
• Basic knowledge of Google Drive, images, and calendar.

Skills

Organizational skills

Learning new software

Written and verbal communication

Multi-tasking

Team collaboration

Tools

Aspire Landscape Management Software

Google Drive

Microsoft Office

Job description

WJ Landscape Maintenance, Inc. is seeking a Horticultural Assistant/Enhancement Coordinator.

The role blends administrative coordination, project preparation, client communication, and on-site support to ensure timely, well-prepared projects for our luxury residential landscapes in the Greater Los Angeles area. The ideal candidate will learn Aspire Landscape Management Software, manage multiple tasks, and communicate clearly with clients and crews.