Honolulu Administrative & Front Desk Assistant

Mental-Health-Kokua; Honolulu (HI); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Medical & Vision Insurance (UHA or KA?

Dental Insurance (HDS)

Supplemental Insurance (Aflac)

Pet Insurance

403(b) Retirement Plan

Identity Theft & Legal Protection

Paid Leave & Holiday Pay

PSLF eligibility

Job summary

Mental Health Kokua (MHK) is hiring a full-time Administrative Assistant in Honolulu, HI to support our Oahu Administrative Office on Fort Street Mall. This on-site role helps keep daily office operations organized, responsive, and welcoming while supporting the teams and programs that carry out MHK's behavioral health mission across Hawaiʻi.

As an Administrative Assistant, you'll be one of the first points of contact for callers, visitors, donors, and community partners while providing

Qualifications

• High school diploma or equivalent with clerical/administrative experience or equivalent education and experience.
• Preferred: Bachelor's degree in Business, Communications or related field.
• Knowledge of office procedures, filing systems and standard office equipment.
• Proficient computer skills including Word, Excel, and Access.

Responsibilities

• Front Desk & Communication: Welcome visitors, answer/route calls and take messages.
• Administrative Support: Provide clerical support, maintain records, assist leadership.
• Mail, Shipping & Travel: Manage mail/packages, coordinate FedEx and travel for staff.
• Supplies & Office Ops: Monitor supplies, process purchase requests, support workflows.
• Grants & Donor Support: Assist with grant checklists and donor records.
• Facilities & Vendors: Coordinate with vendors for office maintenance.
• Community & Event Support: Aid United Way campaigns and events.
• Safety & Compliance: Maintain health/safety docs and inspection logs.

Skills

Customer service

Communication

Organization

Attention to detail

Teamwork

Follow written/verbal instructions

Education

High school diploma or equivalent

Bachelor's degree in Business/Communications (preferred)

Tools

Microsoft Word

Excel

Access

Job description

Mental Health Kokua (MHK) is hiring a full-time Administrative Assistant in Honolulu, HI to support our Oahu Administrative Office on Fort Street Mall. This on-site role helps keep daily office operations organized, responsive, and welcoming while supporting the teams and programs that carry out MHK's behavioral health mission across Hawaiʻi.

As an Administrative Assistant, you'll be one of the first points of contact for callers, visitors, donors, and community partners while providing