Home Office Maintenance Manager

Cedarhurst Senior Living; St. Louis (MO); Remote; USD 70,000 - 85,000; Full time

Job summary

Cedarhurst Senior Living seeks a Home Office Maintenance Manager to oversee facilities maintenance for a corporate office in St. Louis. This full-time position requires experience in maintenance, effective communication, and collaboration with external vendors. Responsibilities include upkeep of facilities, supervision of maintenance personnel, and compliance with safety regulations. The ideal candidate is dedicated to maintaining high standards and ensuring safety and functionality of the office space.

Qualifications

• 2-5 years of relevant experience in facilities maintenance desired.
• Licensure or certifications required.
• Familiarity with Life Safety systems preferred.

Responsibilities

• Supervise maintenance personnel and ensure high cleanliness standards.
• Manage vendor contracts and maintenance budgets.
• Implement preventative maintenance for mechanical systems.

Skills

Carpentry

Basic HVAC maintenance

Electrical troubleshooting

Plumbing

Education

Accredited maintenance training

Tools

Building management software

Job description

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Job Title: Home Office Maintenance Manager

Location: The Dover Companies Corporate Office, St. Louis MO (In-Person)

Position Type: Full-time

Reports To: Corporate Director of Environmental Services

About The Dover Companies: The Dover Companies—comprising Cedarhurst Senior Living, Medicine Express Long-Term Care Pharmacy, Dover Development, Dover Capital, Dover Health, and Brahms Construction—specialize in the development, construction, and management of senior living communities throughout the Midwest. Our integrated approach enables us to create vibrant environments where seniors can thrive, supported by a full continuum of services designed to enhance their quality of life.

Position Overview: The Home Office Maintenance Manager (Manager), reporting directly to the Corporate Director of Environmental Services, is responsible for providing quality maintenance of the commercial office space housing the Dover Companies and its tenants. This role is primarily responsible for the upkeep of the Home Office building’s interior, exterior, grounds, mechanical, electrical, plumbing systems/components & equipment for exceptional appearance, safety, and function. The Manager will also manage and communicate with external vendors, ensuring timely completion of contracted work while staying within budget..

Key Responsibilities:

• Supervise, support, and coordinate contracted or in-house housekeeping personnel as required by office and tenant needs.
• Repair, maintain, and manage janitorial equipment.
• Maintain all areas inside the building to high cleanliness standards, including routine and deep cleaning of carpets, hard surface flooring, windows/glass, and furniture.
• Maintain grounds, including exterior building repairs and lawn maintenance, in cooperation with the landscaping contractor and waste removal services.
• Prepare and refurbish office common areas and offices as needed, including patching and painting walls/ceilings, carpet replacement or deep cleaning, vinyl floor replacement, lighting installation, bulb replacement, and refinishing of trim, cabinetry, and shelving. Hang TV monitors, artwork, communication boards, and shelving.
• Maintain fire safety and emergency records and procedures in compliance with regulations and environmental concerns (natural disasters, fires, loss of electricity, plumbing issues, pipe breakages, etc.), and maintain a catalog of Safety Data Sheets (SDS).
• Inspect tenant suites for potential problems or hazards; repair or report findings to management for follow-up.
• Implement, schedule, and document a preventative maintenance program for the facility’s mechanical, electrical, and plumbing systems in accordance with manufacturer recommendations and industry best practices.
• Use building management software to track maintenance tasks and work orders; communicate effectively with tenants regarding work status, disruptions, and safety concerns.
• Order supplies and equipment required for the upkeep of the physical plant, including housekeeping supplies, replacement parts, filters, bulbs, etc.
• Work and communicate with tenants, coworkers, and vendors using a service-minded, solutions-based approach.
• Maintain oversight of Home Office security cameras, alarm monitoring vendor, and Building Automation Systems.
• Collaborate with the accounting team to manage and track the building's maintenance budget, ensuring cost-effective operations and adherence to financial guidelines.
• Perform general handyman work at the CEO’s personal residence, as needed.
• Other duties as assigned.
  
  
  

Qualifications:

• Two to five (2-5) years of relevant experience in facilities maintenance preferred, or completion of accredited maintenance training is required.
• Possession of applicable licensure or certifications, as required.
• Working knowledge of carpentry, including drywall repair, painting, light plumbing, light electrical work, and basic HVAC maintenance and troubleshooting is required.
• Basic technical and mechanical aptitude to perform routine preventative maintenance and repairs on mechanical and electrical equipment; foundational understanding of construction principles is required.
• Familiarity with Life Safety systems and protocols, including fire and smoke detection/alarm systems, fire suppression systems, and emergency preparedness procedures is preferred.
• Proficiency in common internet browsers (e.g., Chrome, Firefox, Microsoft Edge) and Microsoft Office programs including Outlook, Excel, and Word. Experience with building maintenance software (e.g., TELS) strongly preferred.
  
  
  

Working Conditions:

• While performing the duties of this job, the employee is occasionally required to stand/move, communicate, and identify written information. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl and lift and/or move up to 50 pounds independently; occasionally lift and/or move up to 200 pounds with assistance. Routine use of ladders, hand & power tools.
• Must be available to respond to urgent issues outside of normal working hours (nights/weekends) as they arise and arrange for coverage when unavailable due to planned vacation or time off.
• Required to respond to security and/or fire alarm alerts at all times, including outside of normal business hours.
• Daily, on-site presence at the corporate office is required. The role involves physical activity and moving throughout the facility for most of the workday.
• May need to navigate various areas of the corporate office and other organizational worksites.
• Occasional travel (up to 20%) may be required to support other locations or business units.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.
  
  
  

Apply now to be part of a dynamic team that values innovation, teamwork, and excellence.

We are an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, we will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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