Home Care Administrator

Talentify; Beaver Falls (Beaver County); On-site; USD 60,000 - 90,000; Full time

Job summary

Talentify is seeking a Home Care Administrator to oversee the office facility and day-to-day operations. You will ensure efficient functioning of the office, manage administrative operations, and address issues affecting consumers and staff.

The role requires strong organizational skills, 2+ years of healthcare supervision, and the ability to lead teams while maintaining regulatory compliance. Join a team focused on quality care and efficient operations.

Qualifications

• Associate’s degree is required.
• Two years of healthcare supervisory experience is required.
• Excellent organizational and communication skills are essential.
• Ability to lead teams and manage multiple departments.

Responsibilities

• Oversee the agency's various departments and ensure smooth daily operations.
• Maintain compliance with state regulations and Patriot Home Care policies.
• Review and update job descriptions and personnel files regularly.
• Monitor KPIs and analyze trends to meet goals.
• Review payroll reports and ensure accurate billable hours.
• Coordinate with HR for staffing and onboarding of internal roles.
• Promote a culture of talent development, retention, and accountability.
• Perform additional duties as assigned by management.

Skills

Organizational Skills

Team Development Experience

Critical Thinking

Interpersonal Communication

Adaptability

Reliability

Performance Evaluation Procedures

Microsoft Office & Google Suite

Education

Associate’s Degree in relevant field

Job description

Overview

We are seeking a Home Care Administrator to join our team. The Home Care Administrator will be responsible for overseeing the office facility and day to day operations. The Home Care Administrator will ensure that the office is operating efficiently and solve any issues that may arise within the building or with administrative operations to meet the needs of our consumers and employees.

Responsibilities

• Monitors and oversees the various departments within the agency.


• Maintain compliance with all state and regulatory bodies.


• Maintain compliance with all Patriot Home Care policies and Standard Operating Procedures (SOPs).


• Maintain and review job descriptions for all employees at least annually.


• Maintain office employee and Direct Care Worker personnel files.


• Analyze and identify trends via Key Performance Indicators (KPIs) to meet the weekly, quarterly and annual goals of the agency.


• Review assessment reports for all departments and implement opportunities for process improvements.


• Review the authorized and unauthorized hours reports (total underutilized, overutilized, and total hours on hold).


• Reviewing the bi-weekly payday reports.


• Reviewing the Enterprise Incident Management reports and incidents from the prior week.


• Review any payroll escalations and ensure that billable hours are verified.


• Review of weekly Patient/ Caregiver Lead reports and marketing events.


• Review new patients that have been staffed the prior week and ensure that scheduling discrepancies are elucidated.


• Review and track the enrollment and transfer cases.


• Review the progress with Direct Care Worker onboarding with the Human Resources Department.


• Ensure compliance with Direct Care Worker annual education and Tuberculosis (TB) screenings.


• Establish and implement policies and procedures regarding the rights and responsibilities of consumers.


• Assist with filing appeals for decreases in patient’s hours.


• Maintain and update consumer record as mandated by state regulations.


• Reporting of major and adverse events within timeframes as mandated by state and regulatory bodies.


• Prepare and maintain a comprehensive emergency management plan that is consistent with the national standards and consistent with the local and state plans.


• Establish and implement an infection prevention and control program which shall be based upon Centers for Disease Control and Prevention and other nationally recognized infection prevention and control guidelines.


• Ensuring that the assessments teams plan of care for patients are accurate and up to date.


• Collaborating with Human Resources for hiring internal positions for the agency.


• Routinely meeting with office employees to promote a culture of talent development, retention and accountability.


• Perform various duties as assigned by management.

Qualifications

• Excellent Organizational Skills


• Progressive Team Development Experience


• Critical Thinking Skills


• Good Interpersonal Communication Skills


• Ability to adapt to change


• Must be Reliable


• Knowledge of performance evaluation procedures


• Results-orientated approach


• Proficiency with Microsoft Office and Google Suite


• Associate’s Degree in relevant field REQUIRED


• Two years of healthcare supervisory experience REQUIRED