(Home-Based) Research Project Coordinator

Actalent; Nashville (TN); Remote; USD 48,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Actalent is seeking a Project Coordinator for a home-based contract role supporting federally funded research programs and scientific initiatives. You will coordinate activities, maintain timelines, and support reporting while coordinating across multiple stakeholders.

You must thrive in a fast-paced environment, manage multiple priorities, and use Excel, PowerPoint, and Outlook to create reports and communications that advance project goals.

Qualifications

• 2+ years of experience in project coordination, program coordination, healthcare operations, research administration, or a related field.
• Experience supporting scientific, healthcare, academic, or research-focused organizations.
• Experience supporting academic or federally sponsored programs.
• Strong proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook.

Responsibilities

• Coordinate day-to-day activities across a portfolio of federally funded research programs and scientific initiatives.
• Maintain project timelines and ensure key milestones and deliverables are completed on schedule.
• Support reporting requirements for federally sponsored and industry-supported projects, including preparing and organizing documentation.
• Facilitate clear and timely communication among multiple stakeholders across scientific, healthcare, academic, and research-focused organizations.
• Coordinate and schedule meetings, including preparing agendas, tracking action items, and following up on next steps.
• Track project deliverables and ensure proper documentation, version control, and organized filing of project materials.
• Collaborate with operations and leadership teams to gather information and compile reports across multiple departments.
• Assist with administration and operations related to research programs, including healthcare operations and research administration tasks as needed.
• Use Microsoft Office tools, particularly Excel, PowerPoint, and Outlook, to create reports, presentations, and communications that support project goals.
• Work effectively in a fast-paced environment with tight timelines, adapting to changing priorities and needs.
• Support projects involving industry sponsors and federal contracts by helping to monitor progress and maintain compliance-related documentation.
• Leverage exposure to project management methodologies and project tracking systems to help monitor project status and elevate issues when necessary.

Skills

Project coordination

Documentation

Communication

Fast-paced environment

Tools

Microsoft Excel

PowerPoint

Outlook

Job description

Job Title: Project Coordinator (Home-Based) Job Description The Project Coordinator supports a portfolio of federally funded research programs and scientific initiatives. This role plays a critical part in coordinating project activities, maintaining timelines, supporting reporting requirements, and facilitating communication across multiple stakeholders. The position suits a quick learner who thrives in a fast-paced environment, enjoys solving problems, and can independently gather information to keep projects moving forward. Success in this role requires strong organizational skills, meticulous attention to detail, and the ability to manage multiple priorities simultaneously.

Responsibilities

• Coordinate day-to-day activities across a portfolio of federally funded research programs and scientific initiatives.
• Maintain project timelines and ensure key milestones and deliverables are completed on schedule.
• Support reporting requirements for federally sponsored and industry-supported projects, including preparing and organizing documentation.
• Facilitate clear and timely communication among multiple stakeholders across scientific, healthcare, academic, and research-focused organizations.
• Coordinate and schedule meetings, including preparing agendas, tracking action items, and following up on next steps.
• Track project deliverables and ensure proper documentation, version control, and organized filing of project materials.
• Collaborate with operations and leadership teams to gather information and compile reports across multiple departments.
• Assist with administration and operations related to research programs, including healthcare operations and research administration tasks as needed.
• Use Microsoft Office tools, particularly Excel, PowerPoint, and Outlook, to create reports, presentations, and communications that support project goals.
• Work effectively in a fast-paced environment with tight timelines, adapting to changing priorities and needs.
• Support projects involving industry sponsors and federal contracts by helping to monitor progress and maintain compliance-related documentation.
• Leverage exposure to project management methodologies and project tracking systems to help monitor project status and elevate issues when necessary.

Essential Skills

• 2+ years of experience in project coordination, program coordination, healthcare operations, research administration, or a related field.
• Experience supporting scientific, healthcare, academic, or research-focused organizations.
• Experience supporting academic or federally sponsored programs.
• Strong proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook.
• Demonstrated ability to coordinate meetings, track deliverables, and manage documentation.
• Excellent written and verbal communication skills.
• Proven ability to work effectively in a fast-paced environment with tight timelines.
• Ability to independently gather information and keep projects moving forward.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities simultaneously.

Additional Skills & Qualifications

• Exposure to project management methodologies.
• Exposure to project tracking systems.
• Experience working with industry sponsors and federal contracts.
• Experience collaborating across multiple departments to collect information and prepare reports.
• Interest in supporting federally funded research programs and scientific initiatives.
• Ability to quickly learn new processes, tools, and organizational structures.

Work Environment

Work Environment The role offers a primarily remote work environment, with the option to work 100% remotely. Ideally, the Project Coordinator is located close enough to the Atlanta area to attend occasional onsite meetings as needed. The position involves regular collaboration with senior operations leadership, including working closely with the leadership team for a RADX initiative and the operations team for a research center. The coordinator will interact with multiple departments to gather information and support reporting, using Microsoft Office tools such as Excel, PowerPoint, and Outlook as core technologies. The work setting is fast paced, deadline driven, and focused on federally funded research and scientific programs. The position may begin as a contract role, with the potential for contract extension or direct hire based on performance and project needs.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $35.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability,

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.