[Hiring] Accounting Operations Specialist @DroneSense

DroneSense; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An innovative tech company is seeking a detail-oriented Accounting Operations Specialist to enhance their finance operations. This role is vital for ensuring a smooth Order-to-Cash process, involving invoicing, collections, and collaboration across teams. Ideal candidates should possess a strong accounting background, excellent communication skills, and a problem-solving mindset. Join a mission-driven organization that values diversity and fosters a collaborative culture, where your contributions can make a significant impact on public safety through technology. If you're ready to take your career to the next level in a dynamic environment, we want to hear from you!

Benefits

Stock Options

Medical, Dental, and Vision insurance

Company-paid Life Insurance

401(k) Retirement Plan

Paid Flexible Time Off

Paid Sick Time

Part 107 Pilot Training & License Paid

Work from Home

Qualifications

• 2-3 years of hands-on experience in accounting operations.
• Solid understanding of basic accounting and bookkeeping processes.
• Strong communication skills and attention to detail.

Responsibilities

• Manage collections and ensure timely invoicing.
• Collaborate with teams to resolve payment issues.
• Prepare reports on collections and outstanding amounts.

Skills

Accounting Operations

Invoicing

Collections

Communication Skills

Problem-Solving

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Bachelor’s degree in Business Administration

Tools

QuickBooks Online

HubSpot

Salesforce

Google Workspace

Microsoft Excel

Job description

May 02, 2025 - DroneSense is hiring a remote Accounting Operations Specialist. Salary: competitive base pay. Location: USA.

About Us.

DroneSense offers a drone software platform tailored for the unique needs of the public safety market. Our comprehensive solution equips First Responders with a complete tool set that expands situational awareness and acts as a force multiplier. Our mission-critical platform solves the challenges of scale and operational deployment across an entire organization, ultimately leading to more saved lives. Drones are a game-changer for the way First Responders carry out their various missions. DroneSense is here to serve as an integral part of this evolution in public safety.

Our Culture.

We are a founder-led company with an experienced leadership team of engineers, pilots, and entrepreneurs. Our core values guide how we work, solve problems, and make decisions. We seek individuals who see problems as opportunities, have a growth mindset, and challenge the status quo. Our team is dedicated to making our customers' jobs easier through technology, creative problem solving, and teamwork. We value diversity and aim to create an environment where everyone feels they belong and can be themselves.

Join Our Growing Team at DroneSense!

DroneSense is expanding rapidly, and we’re looking for an experienced and detail-oriented Accounting Operations Specialist to help scale our finance operations. You will play a critical role in our Order-to-Cash process—ensuring timely order entry, invoicing, and collections to keep our financial operations smooth. The ideal candidate is analytical, highly organized, collaborative, and thrives in a fast-paced environment. You should have a strong background in accounting operations, a customer-first mindset, and project management skills. Your responsibilities will include managing collections, generating accounts receivable reports, and improving workflows in partnership with leadership. If you’re passionate about building efficient financial systems and making a tangible impact at a mission-driven tech company, we want to hear from you!

What You'll Be Doing

1. Double-check deal info between systems to keep everything aligned and accurate.
2. Enter partner purchase orders (POs) and build out detailed sales transactions.
3. Create and sync invoices across systems.
4. Ensure customers and partners receive their invoices—and follow up if they don’t.
5. Track down the right Accounts Payable contact and re-send invoices when needed.
6. Partner with our Account Managers to find the best customer contacts and keep them informed about payment issues, especially before QBRs.
7. Reach out to customers via email or calls to request payments or arrange payment plans during budget delays.
8. Maintain detailed notes in our accounting tools and spreadsheets on invoicing and collections.
9. Prepare reports and balance sheets showing collections and outstanding amounts.
10. Update client information as payments are received or contact details change.
11. Collaborate with teams across Accounting, Finance, Ops, and Customer Success to resolve issues and ensure progress.

What We're Looking For

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of hands-on experience in accounting, especially in order entry, invoicing, and collections.
• Solid understanding of basic accounting and bookkeeping processes.
• Strong communication skills—written and verbal.
• Attention to detail and accurate, efficient data entry skills.
• Excellent listening skills to capture important information and track details.
• Problem-solving mindset with a focus on process improvement.
• Ability to manage time and priorities independently.
• Experience with QuickBooks Online; familiarity with Maxio (formerly SaaS Optics) is a plus.
• Understanding of CRMs like HubSpot or Salesforce.
• Experience with Google Workspace and MacOS is helpful.
• Proficiency in Microsoft Excel; PowerPoint skills are a plus.
• Team-oriented with a collaborative, low-ego attitude.
• Ability to follow high-level directions and execute independently.

*DroneSense employees must be full-time US citizens residing in one of the 50 contiguous states. Though positions are remote, we do not work with offshore or nearshore contractors to comply with client requirements.

** A LinkedIn profile is required to be considered.

Benefits

• Competitive Base Pay
• Stock Options
• Medical, Dental, and Vision insurance, including a plan with 100% employee-covered premiums
• Company-paid Life Insurance, Short & Long Term Disability
• Medical FSA & Dependent Care Account
• 401(k) Retirement Plan
• Work from Home
• Paid Flexible Time Off
• Paid Sick Time
• Part 107 Pilot Training & License Paid