HIPAA-Savvy HIM Records Specialist

Madison Valley Medical Center; Ennis (MT); On-site; USD 42,000 - 64,000; Full time

Job summary

Madison Valley Medical Center is seeking an HIM Associate to organize, maintain, and safeguard patient health records. This role supports patient care, billing, and compliance with healthcare regulations. Strong EHR skills and confidentiality are essential.

Responsibilities include maintaining records, ensuring accuracy, and assisting with audits. A high school diploma is required; CHDA/RHIT/CPHI certifications are a plus.

Qualifications

• High school diploma or equivalent; post-secondary education in health information management is preferred.
• Certification as CHDA, RHIT, or CPHI is a plus.
• Strong knowledge of medical terminology, healthcare procedures, and legal requirements related to medical records.
• Familiarity with EHR systems and health information management software.
• Excellent organizational and attention-to-detail skills.

Responsibilities

• Maintain patient records, including electronic health records (EHR) and paper files.
• Ensure accurate and complete documentation of patient information, including medical history, diagnoses, treatments, and test results.
• Regularly review, update, and verify the accuracy of patient records.
• Ensure compliance with medical record retention policies and disposal procedures.
• Strictly adhere to HIPAA regulations to maintain patient confidentiality.
• Retrieve patient records as needed for healthcare providers, staff, and authorized personnel.
• Ensure that records are accessible in a timely manner to support patient care and other healthcare functions.
• Process requests for medical records from patients, legal representatives, insurance companies, and other authorized parties.
• Verify the authenticity and authorization of record requests.
• Participate in periodic audits to assess the accuracy and completeness of medical records.
• Assist in addressing any discrepancies or deficiencies in documentation.
• Organize and file medical documentation, reports, and correspondence in a systematic manner.
• Proficiency in using EHR systems to manage and retrieve patient records
• Generate reports on medical record activities, including tracking record volume and turnaround time.
• Provide regular updates to management on record management trends and issues.

Skills

Attention to detail

Healthcare terminology

Data entry

Organization

Education

High school diploma

Tools

EHR systems

Job description

Madison Valley Medical Center is seeking an HIM Associate to organize, maintain, and safeguard patient health records. This role supports patient care, billing, and compliance with healthcare regulations. Strong EHR skills and confidentiality are essential.

Responsibilities include maintaining records, ensuring accuracy, and assisting with audits. A high school diploma is required; CHDA/RHIT/CPHI certifications are a plus.