HIM Medical Records File Clerk

Georgetown Behavioral Health Institute; Georgetown (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

Company paid disability

401(k)

Paid time off

Job summary

Georgetown Behavioral Health Institute is seeking a HIM Clerk to manage patient medical records, both in paper form and electronic health records, ensuring accuracy and proper storage.

The role requires attention to detail, strong data entry skills, and adherence to HIPAA policies. A high school diploma and healthcare office experience are preferred; CPR and crisis-management certification within 30 days are required.

Qualifications

• High School diploma or equivalent required.
• Minimum 1 year healthcare office experience preferred.
• CPR certification required or must be obtained within 30 days of hire.
• Certified in verbal de-escalation and physical crisis management within 30 days.
• Knowledge of HIPAA privacy regulations and medical terminology.

Responsibilities

• Prepare new patient charts from paper sources and/or the electronic health record.
• Ensure medical records are assembled in standard order and complete.
• Create digital images of paperwork for the electronic medical record.
• File paperwork and reports in patient charts accurately and timely.
• Store files per designated procedures and safeguard records.
• Respond to requests for patient records and transmit appropriately.
• Retrieve records from offsite storage when needed.
• Perform other clerical tasks such as answering phones, faxing, and check-in/out.

Skills

HIPAA compliance

Data entry

Attention to detail

Handling confidential information

Communication skills

Time management

Education

High School diploma or equivalent

Tools

Windows OS

Microsoft Outlook

Microsoft Word

Microsoft Excel

Kronos

EHR systems

Job description

The HIM Clerk (Medical Records Clerk) is responsible for managing the medical records of the facility, including preparing, storing, and retrieving patient health records. The medical record clerk reviews medical records for compliance within approved policies.

Essential Duties:

• Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
• Ensures medical records are assembled in standard order and are accurate and complete.
• Creates digital images of paperwork to be stored in the electronic medical record.
• Files paperwork and reports in patient charts, ensuring they are completed in an accurate and timely manner.
• Ensures files are stored in the designated area according to storage procedures.
• Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
• Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
• Retrieves medical records from offsite chart storage facilities when needed.
• Performs other clerical tasks as needed, such as answering phones, faxing, and patient check in and out.

Education and/or Licensure – High School degree or equivalent required.

Experience – A minimum of one (1) year experience in a healthcare environment preferred with previous medical office experience.

Additional Requirements – Must possess or obtain a valid CPR certification and certified in facility approved verbal de-escalation and physical crisis management techniques within 30 days of hire and prior to completion of orientation required.

Knowledge Skills and Abilities

• Ability to accurately enter data, prepare and maintain records, files, and reports.
• Outstanding skills in giving attention to details with display of dexterity in maintaining confidentiality.
• Knowledge of HIPAA medical privacy regulations and practices.
• Understanding of medical terminology
• Must have advanced PC skills that include a combination of working in a Windows Operating System and Microsoft Outlook, Word and Excel as well as ability to use financial software and payroll systems (Kronos a plus).
• Communicate effectively with a variety of individuals and function calmly in situations, which require a high degree of sensitivity, tact, and diplomacy.
• Ability to exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations.
• Skill to independently interpret reference materials to comply with law, rules, regulations, policies, procedures, etc.
• Ability to apply time management practices to prioritize, schedule and complete work effectively to comply with mandated policies and deadlines.
• Ability to work on multiple tasks or parts of tasks simultaneously to ensure timely completion of work activities.
• Physical Requirements/Environmental Conditions Perform the following with or without reasonable accommodations: Ability to stoop, kneel, crouch, crawl, reach, stand, walk, push, pull, lift, grasp, and be able to perceive the attributes of objects such as size, shape, temperature, and/or texture by touching with skin, particularly that of the fingertips. Ability to express and exchange ideas via spoken word during activities in which they must convey detail or important spoken instructions to others accurately, sometimes quickly and loudly. Hearing to perceive the nature of sound with no less than 40 db loss @ Hz, 1000 Hz, and 2000 Hz with or without correction; ability to perceive detailed information orally and make fine discriminations in sound. Perform repetitive motions with wrists, hands, and fingers. Individual must be able to exert up to 100 pounds of force occasionally and to be able to lift, carry, push, pull, or otherwise move objects. Work requires a minimum standard of visual acuity with or without correction that will enable people in the role to complete administrative and clerical tasks, as well as inspect and analyze. Must be able to work and concentrate amidst distractions such as noise, conversation and foot traffic; ability to handle interruptions often and be able to move from one task to another While worker may possibly be subjected to temperature changes, the worker is generally not substantially exposed to adverse environmental conditions as the work is predominantly inside.

Full-time employees are eligible for medical, dental, vision, company paid disability, 401(k) and paid time off.