HIM Specialist

Southwest Health; Platteville (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability (short & long-term)

Cell phone discount

Flexible spending plan

Job summary

Southwest Health in Platteville, WI is seeking a full-time HIM Specialist to ensure accurate patient records and compliant information management. You will handle ROI, scanning preparation, and cross-department collaboration to meet Joint Commission standards.

Responsibilities include reviewing documents, indexing images, and maintaining logs while adhering to state and federal regulations. A strong attention to detail and familiarity with health information processes is essential.

Qualifications

• High school diploma or GED required.
• Experience in Health Information Management preferred.
• Minimum 6 months’ hospital/secretarial experience preferred.
• Basic computer and medical terminology knowledge helpful.

Responsibilities

• Adheres to Southwest Health’s value-based behavior standards.
• Answer phones and fulfill requests under protocols and laws.
• Retrieve and prepare patient records for scanning and indexing.
• Oversee Release of Information (ROI) process and logging.
• Monitor for necessary signatures and missing documentation.

Skills

Basic computer skills

Medical terminology

Education

High School Diploma or GED

Job description

Job Category: Health Information Management

Requisition Number: HIMSP001241

• Posted : July 30, 2026
• Full-Time

Locations

Showing 1 location

Platteville, WI 53818, USA

Description

Requirements

• High school diploma, GED, or equivalent required
• Experience in Health Information Management and release of information processes preferred
• Minimum of 6 months’ prior similar hospital/secretarial experience preferred
• Basic computer and medical terminology knowledge helpful

Work Hours

We are seeking a full-time (40hr/ week) HIM Specialist to work Monday through Friday, 8:00 AM- 4:30 PM.

Job Summary

This position works collaboratively with employees in the Health Information Management Department, all Clinical Departments, Quality, Utilization and Risk Management Departments, Patient Access, Patient Financial Services and members of the medical staff to ensure that patient medical records contain accurate and reliable information in accordance with Joint Commission Standards, hospital guidelines, medical staff bylaws, and state and federal regulations.

Essential Job Functions and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Adheres to Southwest Health’s value-based behavior standards.
• Answer phones and fulfill request in accordance with state and federal laws as well as internal protocols. Backup to phones and requests in other areas of the department.
• Retrieves patient records from all departments of the hospital and clinics for scanning. Performs chart preparation for scanning, removing difficult items to scan, removing staples and rubber bands. Groups like documents. Monitors for poor originals and stamps as needed. Performs quality review of scanned images to assure proper alignment, readability, and that all documents have been scanned. Indexes scanned images to the proper patient's accounts.
• Is responsible for the Release of Information (ROI) process, verifying the validity of the release/request for information, logging the ROI when received, and updating the log when the ROI is completed. Notifies Leader of any subpoenas received.
• Performs electronic analysis of records to review for necessary signatures and dictation, monitoring for missing documentation.
• Assures all Advance Directives/Living Wills or Durable Power of Attorney forms are scanned to the patient's file.
• Retrieves paper charts from offsite for requesting providers or departments.
• Responsible for monitoring the provider delinquencies as outlined in the Medical Staff Bylaws and Rules & Regulations, sending written notice to providers as outlined. Notifies Leader when provider is pending suspension.
• Understands and adheres to Southwest Health compliance and HIPAA standards as they appear in the Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy.
• Performs other duties and responsibilities as requested or required.

Benefits

• Health, Dental, Vision and Life insurance.
• long- and short-term disability
• cell phone discount
• flexible spending plan
• paid time off
• retirement plan with an employer contribution
• fitness membership discount as well as use of exercise equipment at the facility.

Southwest Health is truly an outstanding place to work. A full benefit package is available for employees working 20 hours/week or greater which includes: Health, Dental, Vision and Life insurance. Also available are long- and short-term disability, cell phone discount, flexible spending plan, paid time off, retirement plan with an employer contribution, fitness membership discount as well as use of exercise equipment at the facility.

Equal Opportunity Employer
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