HIM Document Imaging Technician

Ummsphysician; Glen Burnie (MD); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player in healthcare is seeking a detail-oriented individual to manage patient chart processing. In this role, you will ensure the accuracy and quality of medical records through meticulous scanning and indexing. Your contributions will directly impact patient care by maintaining the integrity of vital documents. This position offers a unique opportunity to work within a collaborative environment that values innovation and quality. If you are passionate about healthcare and possess strong organizational skills, this role is an excellent fit for you.

Qualifications

• High school diploma required; one year experience in medical records preferred.
• Strong analytical, organizational, and customer service skills needed.

Responsibilities

• Retrieve and process patient charts; prepare for scanning and indexing.
• Perform quality reviews of scanned documents for accuracy and completeness.
• Submit death certificates in accordance with state regulations.

Skills

Analytical Skills

Organizational Skills

Customer Service Skills

Problem Solving

Typing Ability

Education

High School Graduate or Equivalent

Tools

Electronic Medical Records (EMR)

Dictation/Transcription Systems

Job description

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state’s future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System’s anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

Overview

Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.

Qualifications

Principal Responsibilities and Tasks

• Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
• Review images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescans them as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
• Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assign each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
• Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
• Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate the completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
• Perform technical processing tasks to include Release of Information coverage.
• Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.
• Communicate any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.

Qualifications

Education and Experience

• High school graduate or equivalent required.

Preferred

• One year of previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.
• Two years performing document imaging in a hospital medical record department preferred.

Additional Information

Knowledge, Skills and Abilities

Strong leadership, analytical and organizational skills; filing systems; ability to prioritize workloads; meet deadlines and work effectively under pressure; excellent customer service skills; general office procedures; ability to problem solve and work with minimal supervision; familiar with basic medical terminology; computer experience; typing ability; familiar with dictation/transcription systems; familiar with state requirement regarding birth certificate processing.

All your information will be kept confidential according to EEO guidelines.